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Unit Level Board of Review Briefing

Unit Level Board of Review Briefing. Salt River District Grand Canyon Council Bill Nelson bnelsonsrd@live.com January 3, 2013. Note to Presenter There are significant slide notes please print them out before presenting Hide this slide before presenting. Learning Objectives.

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Unit Level Board of Review Briefing

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  1. Unit Level Board of Review Briefing Salt River District Grand Canyon Council Bill Nelson bnelsonsrd@live.com January 3, 2013

  2. Note to Presenter • There are significant slide notes please print them out before presenting • Hide this slide before presenting

  3. Learning Objectives Purpose of the Board of Review (BOR) Plan a Board of Review with an eye to the individual Scout. Conduct a Board of Review for Tenderfoot through Life and Eagle Palms. Added Considerations for the Eagle BOR

  4. Books Your Unit Should Have • Troop Committee Guidebook (TCG) • Boy Scout Requirements Book • Guide to Advancement

  5. Video • Boy Scout Advancement Video

  6. Types of Boards of Review • Rank advancement • Lack of advancement • Periodic check-up • By Scout Request

  7. Responsibility of the Committee in the Rank Board of Review There are four steps in Boy Scout advancement 1. A Scout Learns 2. A Scout is Tested 3. A Scout is Reviewed 4. A Scout is Recognized -- Guide to Advancement; Troop Committee Guidebook (TCG); Charter and Bylaws and Rules and Regulations of the Boy Scouts of America: Article X, Section 1, Clause 5 & 7 Board of Review

  8. Advancement is a Method It Is a Method—Not an End in Itself Advancement is simply a means to an end, not an end in itself. It is one of several methods designed to help unit leadership carry out the aims and mission of the Boy Scouts of America. 4/26/2011

  9. Tenderfoot to Life and Palm Boards of Review. We will first discuss: General principles for boards of review Particulars for Tenderfoot  Life and Palm boards of review. Particulars for Eagle Scout Boards of Review will be discussed later in the presentation 4/26/2011

  10. When to Have a Rank Board • Rank Boards of Review Must Be Granted When Requirements Are Met • Responsibility of leader and committee • A Scout cannot be denied this opportunity. • The Scout or his parents or guardians shall not be responsible for requesting that a board take place. 4/26/2011

  11. Purpose of Rank Board of Review • To review that the requirements have been met • To see how good an experience the Scout is having in his unit • To encourage the Scout to advance to the next rank

  12. Tenderfoot through Life, Eagle or Palms BORs Who is On Board Unit Committee Members At least 3, not more than 6 members One member serves as facilitator or chair Who is Not Unit Leader or Assistant Unit Leaders Other Scouts Relatives of Scout Parent or Guardian of Scout Scoutmaster and Assistants for Boy Scout Troops do NOT sit on Troop BORs however they may attend BORs as non-voting observers. For a Varsity Scout team the committee member responsible for advancement, the advancement program manager (youth), and the coach serve on the board. The composition of Eagle Boards of Review will be discussed later in this presentation Ref: 8.0.0.3 Composition of the Board of Review, Guide to Advancement

  13. When and Where to Hold a Board of Review Convenient time and location Hold it in a separate room, out of sight Where a Scout will be comfortable

  14. Before the board meets Introductions & Recitation of Scout Oath, etc. Review rank advancement Discuss experience in unit Discuss next rank Deliberation Scout leaves the room Have a (short) discussion that leads to a unanimous decision Scout invited back for result announcement Report findings to the unit leader and committee Sample Agenda of a Board of Review

  15. Step 1. Before the Board • Select one person as facilitator or chair • If someone knows why a Scout should not advance, they need to talk with the Scoutmaster • Don’t present a Scout for a rank board if you know he won’t advance

  16. Uniforming It is preferred a Scout be in full field uniform (class A). There is no requirement that a Scout show up to a BOR in uniform Scout should bring Handbook • A full field uniform may be the uniform as the members of his troop, team, crew, or ship wear it and as much as he owns. • This is not an OA function so an OA sash is not worn. Regardless of unit expectations or rules, boards of review may not reject candidates dressed to this description; neither may they require the purchase of uniforming, or clothing such as coats and ties -- Guide to Advancement

  17. How to Hold a Board of Review Step – by - Step Step 2. Introductions Welcome the Scout to the board Oath, Law, Outdoor Code, Motto or Slogan from memory NOTE: This is not a requirement and you cannot hold back advancement because a Scout can not recite these items at a board. Instead lead into a discussion about ethical pillars of Scouting.

  18. How to Hold a Board of Review Step – by - Step Objectives that he has: • Completed all requirements. • Been tested by someone authorized to pass him • Passed and was signed off Step 3. Review Rank Advancement

  19. Do not retest. Do not ask him to pass rank requirements – again. “Though one reason for a board of review is to ensure the Scout did what he was supposed to do to meet the requirements, it shall become neither a retest or “examination,” nor a challenge of his knowledge. Guide to Advancement pg 45 How to Hold a Board of Review 3. Review Rank Advancement 4/26/2011

  20. “No council, committee, district, unit, or individual has the authority to add to, or subtract from, advancement requirements.” – Guide to Advancement pg 2 TCG pg 27 Examples: Unit cannot require the Engineering MB to advance Unit can’t require a Scout to repeat a skill at a Board of Review Do not assume a requirement is completed if it is not signed off How to Hold a Board of Review 3. Review Rank Advancement 4/26/2011

  21. How to Hold a Board of Review 3. Review Rank Advancement Ask What? Where? When? How? Trick questions are not worthwhile. Feel free to use Boy Scout Handbook or other books 4/26/2011

  22. Scout Spirit – Requirement for Every Rank “Demonstrate Scout spirit by living the Scout Oath (Promise) and Scout Law in your everyday life.” We do not measure Scout spirit by counting meetings and outings attended. It is indicated, instead, by the way he lives his life. Ask the Scout to explain in his own words Invite examples of failing to do so. 4/26/2011

  23. Attendance & Active Boards of Review cannot be held up because of lack of Scout attendance if the requirements are signed off. Star and Life ranks have a requirement that the Scout is active in the unit for four and six months. The board should check to make sure the duration required has elapsed since the previous rank BOR. 4/26/2011

  24. Definition of Active A Scout will be considered "active" in his unit if he is The Scout is Registered The Scout is in Good Standing The Scout meets the unit’s reasonable expectations or, if not, a lesser level of activity is explained. An explanation of what reasonable is in the current Guide to Advancement Ref: Guide to Advancement, 2011, pg 21 4/26/2011

  25. Position of Responsibility Star, Life and Eagle position of responsibility. More than just a position on paper Should have specific responsibilities that must be met to advance. Sample job descriptions in: SM Handbook, Troop Leader Training and in the Senior Patrol Leader Handbook. These expectations can't be impractical for the Scout to achieve If a Scout is not fulfilling his expected responsibilities: counseled then removed The Scoutmaster signs off and BOR makes the final determination 4/26/2011

  26. Responsibility for Merit Badges There shall be no Board of Review procedure for merit badges. The responsibility for merit badges shall rest with the merit badge counselor When the merit badge counselor signs off on a badge, it is earned. Neither a Scoutmaster nor committee can “veto” a badge or take the badge away

  27. Merit Badge Application

  28. How to Hold a Board of Review Step – by - Step Step 4. Review experience in unit Listen carefully to what the Scout is saying… listen for what he is not saying. Ask him to repeat to get a different take on the situation. Summarize to confirm understanding. 4/26/2011

  29. Scouting Ideals Review the Scout's achievements and his growth in the ideals of Scouting. Accomplishments Leadership experiences School How he satisfies his duty to God. Discuss outdoor ethics (e.g., Leave No Trace) 4/26/2011

  30. How to Hold a Board of Review Step – by - Step • Step 5. Encourage the Scout to advance further • Review what he needs for the next rank. • End with praise • The entire interview should take approximately 15 minutes. 4/26/2011

  31. Step 6. Deliberation Ask the Scout to leave the room while the board members discuss his achievements. Sole basis of decision rests on the Scout not meeting the requirements Age or “gut” impressions are not a basis Decision to advance must be unanimous 4/26/2011

  32. Reasons for a Board to Decide a Scout is Not Ready to Advance Examples of issues that could cause a Scout not to advance Requirement not signed off by someone authorized A requirement was skipped The list of merit badges in the Scout’s book is incorrect Scoutmaster signs Scout off active for 6 months but Scout only active for 5 months. A very serious incident that would cause the Scout Spirit requirement not to be met Scout did not complete a requirement even though it was signed off on. 4/26/2011

  33. Reasons for a Board to Decide a Scout is Not Ready to Advance Examples of issues that could cause a Scout not to advance – Some Real Life Examples Scout had Assistant Patrol Leader listed as his position of responsibility for Eagle. APL is not a Troop position and doesn't count towards meeting the PoR requirement. EBoR deferred because he decided at his BoR that he didn't believe in his churches teachings. After some thought he determined he was a Hindu or some other Eastern Religion and was awarded his Eagle a month or two later. A Scout was denied Eagle when the EBoR caught a Scout in a lie, he said he was the SPL, with the Scoutmaster's complicity when he had not actually served in that position. 4/26/2011

  34. How to Hold a Board of Review Step 7. After Deliberation Scout invited back for result announcement • Deliver the result in a friendly and supportive manner • If members are satisfied that the Scout is ready to advance: • Congratulate the Scout and let him know when he will receive his recognition. • “When the board of review has certified a boy’s advancement, he deserves to receive recognition as soon as possible; at the next troop meeting.

  35. The board can: Decide not to approve Adjourn and reconvene a short time later Tell Scout what he has to do to advance. A follow up letter must be sent to the Scout. If the Scout disagrees with the decision, the Scout should be given the appeal procedure Having a Scout deferred for advancement should be very unusual. How to Hold a Board of Review Step 7. After Deliberation 4/26/2011

  36. Step 8. After the Board of Review • Inform the Scoutmaster and committee of results. • Communicate program issues to Scoutmaster and committee. • Committee files advancement report with council

  37. Non-Rank Advancement Board of Reviews When the board is for a Scout who is not advancing, the Board of Review may be focused on a problem, either with the Scout or with the unit.

  38. The Tenderfoot Through First Class Boards of Review • Possible Questions • Who is your patrol leader? • What do you think of the problems he is facing? • How are you doing in your first aid skills? • What are your goals for the next few months; • How do they meet advancement requirements? • What do you think would make the troop better? • How do you fulfill your duty to country? To God? Source: Supplemental Training Guide Troop BORs, 18-625 Note: Many more questions: BOR guide in adv. Section at www.bsatroop14.com/district

  39. The Star and Life Boards of Review • Possible Questions • What merit badges did you enjoy, and why? • What merit badges did you get the most out of, and why? • How did you fulfill your Swimming (or other merit badge) requirements? • How did you feel about your leadership position? • How did you feel about how you exercised that position? • Did you feel that you accomplished anything in that position? • What were your frustrations? • Who do you think is doing a good job in the troop? • Have you thought about achieving Eagle? • Have you thought about a service project for Eagle? • How do you fulfill your duty to God? To country?

  40. The Eagle Palm Board of Review • Possible Questions • How do you plan on contributing to the troop now? • What are your goals for the troop? • What are your personal goals? • Will your Scouting experience help you? • How do you fulfill your duty to country? To God? Source: Supplemental Training Guide Troop BORs, 18-625 Note: Many more questions: BOR guide in adv. Section at www.bsatroop14.com/district

  41. Supplemental Notes for Eagle Boards The Eagle Scout Board of Review is conducted similarly to and with the guidance given above with the following particulars.

  42. Supplemental Notes for Eagle Boards The Council will determine and make known the method(s) for conducting Eagle Scout boards of review and who administers them.

  43. Eagle Boards at the Unit Level If conducted at the unit level, at least one district or council representative must serve as a member of the Board. If the unit requests it, more than one may do so.

  44. Eagle Boards – Board Members There shall be no fewer than three and no more than six members, all at least 21 years old. They need not be on an advancement committee or registered with the Boy Scouts of America, but they must have an understanding of the rank and the purpose and importance of the review.

  45. Eagle Boards – When and Where A board of review may not occur until after the local council has verified the application. The chair works with all involved parties to schedule the date, time, and place. Eagle boards are often held in more formal settings than a home or troop meeting site. A board of review cannot be denied or postponed due to unresponsive references

  46. Eagle Boards – Agenda 10 – 20min - Pre-board review of Eagle Packet by Board without the Scout present 5 min – Introductions 15 min – Scout presents what he did and how he showed leadership on this project 15 min – Review of Scout’s Scouting and leadership experiences 10 min – Discussion of the importance of the Eagle Rank and giving back to Scouting

  47. Eagle Boards – Reviewing the Eagle Packet The Eagle Scout Workbook went through a substantial changes in 2011 Scouts may use the new workbook if they choose starting in the Fall of 2011 All new proposals must use the new workbook starting Jan 1, 2012

  48. Eagle Boards – Reviewing the Eagle Packet The workbook should not become a source for rejecting candidates based on “technicalities” that have nothing to do with the intent of the requirement. The statement of ambitions and life purpose, as noted on the Eagle Scout Rank application, is an official rank requirement. It will be added to the requirements shown in official literature. It needs to be appended to the workbook.

  49. Eagle Boards – Project Proposal & Plan NEW - Scouts submit a project proposal to be approved for a project The unit committee is expected to review and approve the project proposal before the Scout presents it to District for approval. The District reviews and signs off on the proposal prior to any work being done on the project.

  50. Eagle Boards – Project Proposal & Plan The Scout should have done a full project plan that is reviewed by their unit prior to executing the project. There must be evidence of planning and development. In determining if a project meets requirement 5, reviewers must not require more planning and development than necessary to execute the project.

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