What’s FIM all about?

1. What’s FIM all about?

2. Agenda • What is FIM • Why are we implementing FIM • How is FIM related to Office 365 • What will FIM do • How does FIM differ from ILM (current solution) • What does FIM mean to administrators • What does FIM mean to users • When will FIM be implemented

3. What is FIM? • Microsoft Forefront Identity Manager • Identity Management • Applies business rules to provision and de-provision BLUE Accounts • Recognizes HRMS, Banner, and Guest table as authoritative source systems • Manages accounts for alumni and retirees • Manages email address lifecycle • Better manage guest accounts with and without email

4. Why are we implementing FIM • Product upgrade to ILM • Has been running at CU for over 3 years • Office 365 required changes to accounts to AD • Fixes logic in ILM that never worked • Better manages to deletion of abandoned accounts • Adds functionality that was not included in ILM • Centralizes logic in FIM • Simplifies complex licensing requirements from Microsoft • Enable to University to offer email to alumni and retirees

5. How is FIM related to Office 365 • Office 365 requires accounts to be configured in a specific way • FIM writes and manages attributes in AD required for Office 365 • FIM and Office 365 can exist without each other • FIM streamlines management of AD accounts, Microsoft licensing, and mailbox management • Students have migrated to Office 365 without FIM, but we did have to make manual adjustments to accounts to make this work. • These manual adjustments could not be managed long-term • FIM makes it easier to manage accounts in the manner required by Office 365

6. What will FIM do? • Primarily FIM creates, manages, disables and deletes AD accounts in accordance with business rules. • Creates hidden accounts for accepted students • Unhide accounts when student enrolls • Maintains student account based on Banner data • Manages guest accounts based on start and end date • Manages employee accounts based on HRMS data • Manages all changes to students, employees, and guests • Maintains specific attributes required by Office 365

7. How does FIM differ from ILM • ILM is fed by three ‘feeds’ so it does not know if a person is both a student and employee • FIM is fed by a single ‘feed’ with with data about students, staff, and guests • ILMs Logic is contained in ILM and in the ‘feeds’ it gets from HR, Banner, and Guests • FIMs logic is contained within FIM • FIM will do the same things that ILM does, just better

8. What does FIM mean to administrators? • ILM created new users in MigratedUsers OU and adminstrators could move the account to their own OUs • Resulting in user objects spread inconsistently across the AD • FIM will move and create all users in the UserObjects OU • Microsoft best practice for AD management • Group Policies Objects applied to user accounts must be updated • GPOs applied to computer objects will not be affected • All other AD permissions and clean up have nothing to do with FIM

9. What does FIM mean to users? • FIM will handle changes to user much better than ILM • Ex. When someone changes their name with HR the name change will be processed by FIM and a new email address will automatically be created • Manages the AD account throughout all stages in the lifecycle of a user • FIM allows alumni and retirees to keep their AD accounts • FIM allows for email addresses to be tied to an individual just like NetID • If a former student comes back to CU years later as a faculty member they will get their same email address

10. When will FIM be implemented? • Soon • We are in the final stages of testing • Project started last Fall • We had hoped to get FIM turned on in time for graduation • Admissions offices and Alumni offices create unique challenges on the activation of FIM • Once FIM is live all new account will be created with mailboxes in the ‘cloud’

11. Q&A • Any questions?