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Data Migration & Information Management with Royal Armouries Case Study

Data Migration & Information Management with Royal Armouries Case Study. Ben Sullivan Head of European Operations KE Software an Axiell Group Company. Overview. What is Data Migration? When does it occur? Who’s responsible? How is it done? Why is it important?

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Data Migration & Information Management with Royal Armouries Case Study

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  1. Data Migration & Information Management with Royal Armouries Case Study Ben Sullivan Head of European Operations KE Software an Axiell Group Company

  2. Overview What is Data Migration? When does it occur? Who’s responsible? How is it done? Why is it important? Royal Armouries Case Study (Better) Information Management

  3. What is Data Migration? • Not an automatic process • Not a data cleanup exercise • 1/12/06 • 1 December 06 • December 1, 2006 • 12/1/06 • 1 December • Next Thursday • A procedure to move data

  4. When does it occur? Develop Reports Customise EMu Configure EMu Migrate Data Configure Web Configure Connections Configure Security Train Users

  5. Who’s responsible? • Museum • Data managers & owners • Technical staff • Users • Supplier (Technical team)

  6. How is it done? Analyse all data sources Create a mapping document Agree on scope & price Develop migration scripts Acceptance testing Fixes Final load – Go Live!

  7. Why is it important? • Save time & resources • User acceptance • Consistent data is useful ... • Reporting • Publishing • Sharing • Analysis

  8. Why is it important? • Publishing

  9. Why is it important? • Sharing Structured data (successful data migration) means you can share and link information for wider access & portability Case study: Europeana Portal

  10. Royal Armouries • Large collections • Multiple sites • Web output • Lots of descriptive content • Two concurrent projects: • WW1 commemorations • EMu implementation

  11. Royal Armouries • Data migrated from STAR • 150,000 records • Fields re-purposed • Data structures inconsistent

  12. Royal Armouries • Data is live • Web roll-out underway • EMu DAMS roll-out underway • Final user training scheduled • Planning for future collection projects

  13. Royal Armouries

  14. Royal Armouries

  15. Better Info Mgt - Workflows Capture content through workflows Promote the benefits to staff, Raise the profile with management, Ensure it is a day to day task - workflow, Prevent a future backlog • Organise • DAMS Import Publish Requests Photograph Case study: University Of St. Andrews Photographic Archive

  16. Better Info Mgt - Technology Capture content through new technologies Applications configured for the task Better tools to reduce need for back capture Different devices Flexible technology Case study: Natural History Museum, London

  17. Ben Sullivan Ben.Sullivan@kesoftware.com

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