1 / 12

Update on Internet Budgeting Solution (IBS) December 2004 Presented to EPMG 12/04

tm. Update on Internet Budgeting Solution (IBS) December 2004 Presented to EPMG 12/04. Outline. Overview of IBS Functions of application How IBS works Timeline External contacts. Internet Budgeting Solution (IBS) Overview . Impetus for Development:

earl
Download Presentation

Update on Internet Budgeting Solution (IBS) December 2004 Presented to EPMG 12/04

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. tm Update on Internet Budgeting Solution (IBS) December 2004 Presented to EPMG 12/04

  2. Outline • Overview of IBS • Functions of application • How IBS works • Timeline • External contacts

  3. Internet Budgeting Solution (IBS) Overview Impetus for Development: • Replacement of aging mainframe system • Lack of effective PeopleSoft budget module • Need to reduce redundant data entry • Reduction of paperwork: replacement of 170+ notebooks each month w/ web-based reports • Streamlined reporting for users • Minimizing departmental shadow systems

  4. Internet Budgeting Solution (IBS) Overview • Overall Design: to enable campus users to manage budgets from anywhere via Internet • Access to IBS: through TechWorks portal • Security: approved by OIT • How Developed: • Budget Office staff, over 3-year period • Continuous input by campus users • Downloading: all reports provided in Excel • Training: minimal training required (170 active users)

  5. IBS Functions • Original budget preparation • Monthly budget amendments • Revenue maintenance (selected units) • Budget reports (see handout): • No duplication of PeopleSoft reports • Budget history • Budget versus actual • Comparison of budget to SPD data

  6. How IBS Works • Separate database outside of PeopleSoft • Integrated with PeopleSoft & other applications • Download of data from other systems into IBS: • PeopleSoft General Ledger • PeopleSoft Human Resources • Salary Planning & Distribution (SPD) • Monthly generation of reports for users to assist budget preparation

  7. How IBS Works • Budget Office electronically reviews submissions: • Original budget • Budget amendments • Revenue submissions • Budget Office actions: • Review and approve budget submissions • Summary data passed back to PeopleSoft

  8. Budget Office Processes

  9. IBS Timeline • FY 99 Preliminary planning to replace CYBER • FY 00 Evaluation of PeopleSoft module  Survey of other schools’ efforts • July 00 Decision to develop application in-house • FY 01 Rollout testing of IBS Development of PeopleSoft interfaces • July 01 OB prepared using IBS • FY 02 Parallel processing: IBS & CYBER

  10. IBS Timeline • July 02 IBS Version 1.0 Introduced to Campus CYBER put to sleep • June 03 IBS Version 2.0 released to Campus • FY 04 Development of internal IBS (IBSI) for Budget Office processing • March 04 GTRC site license granted for IBS • FY 06 IBS Version 3.0 to be released • Ongoing New reports released (currently 11 reports)

  11. Future Development for IBS • Updates required for upgrade of financials • Consider changes in processing frequency • Electronic approval of budget changes • Improvements to BOR budget submissions • Improved executive management reports • Improvements to Original Budget preparation process

  12. External Contacts • Licensing of IBS in March 2004 • HEUG presentations in 2003 and 2005 • Presentation at users conference at Clemson • Installation of BETA version in August 2004 at peer institution • Inquiries from other institutions about IBS

More Related