Phase III Secondary Schools

1. Phase III Secondary Schools Teacher Assistant Basics & Attendance Student Information Services Section April 2008

2. Logistics • ITC Sign-in Session Name: eSIS Trainer Name: Lead Trainer’s Name Session Length: AM PM • Sign-in Sheet • Handouts • Housekeeping Rules • Turn cell phones off or keep on “silent” mode • Refrain from reading email during instruction time • Location of restrooms • Drinks / Snacks • Questions / Concerns • Teachers with Substitutes

3. Class Introductions Name School eSIS Position / Role Did you attend eSIS Overview Training?

4. Powerpoint Presentation Teacher Assistant Basics for Secondary Schools Teacher Assistant Sample Reports Teacher Assistant Attendance for Secondary Schools Training Checklist Taking Secondary Attendance 1 copy of the school’s completed eSIS Questionnaire (If copy was submitted to eSIS team) Evaluation Sheet Handouts

5. Agenda • Introductions • What are the goals of this workshop? • Handouts • eSIS Website • eSIS Documents • eSIS Videos (Tutorial) • Teacher Assistant Basics for Secondary Schools • Logging into eSIS • Class Changes Notification • Changing Your Password • Navigation • Hiding the Taskbar or Dock • Getting Around in eSIS • Lock Your Workstation • Closing eSIS

6. Agenda (cont) • eSIS Questionnaire for Secondary Schools • Teacher Assistant Attendance for Secondary Schools • Taking Attendance • Attendance: Helpful Hints • eSIS Video: Attendance • eSIS Training Timeline • Recommendations • Train Logon Sheets • Closing Remarks • Evaluation • Planning Time

7. What are the goals of this workshop? • To learn the basic functions of Teacher Assistant (TA) • To learn how to take Student Attendance in TA • To have hands-on experience with eSIS TA in the TRAIN database • To be able to train teachers at your schools about eSIS TA

8. eSIS Website • All documents are posted on the eSIS Website: http:// esis.k12.hi.us User Name: esis training Password: esis1 • Documents Available: • Secondary > Documents > Teachers • Tutorials Available: • Secondary > Videos > Teachers • eSIS PROD Icon • Secondary > Software > eSIS Desktop Icon Shortcuts

9. Teacher Assistant Basics for Secondary Schools Logging into eSIS TRAIN versus PROD Class Changes Notification Changing Your Password Training Videos (Tutorial) Available (Video > Overview) Navigation Hiding the Task Bar or Dock Getting Around in eSIS Lock Your Workstation Closing eSIS

10. Hands On – Logging on to eSIS TRAIN • Logon to eSIS using TRAIN logons • Change Password • Write password on training logon sheet • Change password • Exit eSIS TRAIN • Log back into TRAIN with new password • Navigate in Teacher Assistant • Review Query in Student Demographics (F7 / F8 ; % = wild card; sort columns)

11. Lock Screen

12. eSIS Questionnaire Responses to questionnaire must follow DOE Attendance Procedures Administration will determine how attendance will be taken at your school: teachers, office staff, or a combination of both Attendance training for teachers will incorporate procedures and policies set by the DOE and Administration Refer to Questionnaire: Taking Attendance, Questions 1-12

13. Teacher Assistant Attendance for Secondary Schools Radio button and checkboxes: Classes Today’s Classes Current Students Class (Course / Title / STDP) row List button Period Att. – Class Entry screen Absent or Late Absent reason or Late reason (Inputted by Office Staff) Attendance Completed checkbox Save Attendance Shortcut Changing the Attendance Date

14. Attendance Helpful Hints: • Before taking attendance, be sure to select the correct class on the Teacher Assistant start screen • If a student is late, check “L” for late in the A/L column. • If a student is absent, check “A” for absent in the A/L column.

15. Attendance Helpful Hints (cont): • Do NOT put a checkmark in the “A” or “L” columns if student is on a Field Trip or an Authorized School Activity. • If a student is marked absent in any class, the name will be shown in purple italics for all other classes. • Request for School Specific Attendance Reasons can be submitted by your school’s principal.

16. Hands On – Teacher Attendance in TRAIN • Unlock Workstations • Verify Classes, Today’s Classes, and Current Students are selected • Highlight Course/Period to take attendance • Click on List button • Verify the Attendance date • Mark Student with an Absent or Late • Click on Attendance Completed checkbox • Save

17. Lock Screen

18. Closing eSIS • Log out of eSIS completely by exiting through the blue door • Give TRAIN Logon Sheets to your school’s eSIS Security Contact

19. eSIS Video: Attendance • Go to eSIS Website and logon http:// esis.k12.hi.us User Name: esis training Password: esis1 • Secondary Schools > Videos > Teachers > Attendance

20. eSIS Training Timeline • School Trainers on TA Basics and Attendance • April 2008 • Half-day Session • Office Staff training • May 2008 • Two Day Session • Secondary Registrars (GPA Reports, Report Cards, VISI) • July 2008 • Two Day Session • PROD available after eSIS year end transition • School Trainers on Mark Entry (Report Card) • August 2008 • Half-day Session

21. Recommendations • Conduct Overview Training during SY 2007-08 • Review and/or revise eSIS Questionnaire to determine school procedures prior to conducting teacher training Note: Email revised questionnaire to: Help eSIS (attention: Maryanne Lee) • Conduct Attendance Training at the beginning of the SY 2008-09

22. Train Logon Sheets • Teacher Logon Sheets per school = 30 • Train database: https://esistrain.k12.hi.us:7777 • Give all TRAIN Logon Sheets to your school’s eSIS Security Contact. • Logons should be checked / tested before conducting TA Training

23. Closing Remarks • eSIS Contact for Trainers • Help eSIS Lotus Notes Email Account • help_esis@notes.k12.hi.us • eSIS Help Desk • (808) 692-7290 select option 2 then 3 • TRAIN will NOT be available April 29 (Tuesday) 4:00 PM - May 2 (Friday) 5:00 AM. TRAIN will be upgraded to version 10.1 • Any Questions?

24. Evaluation and Planning Time • Please check the area around you for your personal items before leaving • Turn in Evaluation form • Use the remaining class time to plan how to present TA to your staff