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Approver and Proxy Meeting

Approver and Proxy Meeting . Bi-Weekly Payroll March 2014. Assist employees in keying time in daily Review hours worked Make corrections, if needed Can leave a comment for the employee to advise of change Approve time by deadline Deadline is 12:30pm Tuesday (following the 2week pay period)

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Approver and Proxy Meeting

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  1. Approver and Proxy Meeting Bi-Weekly Payroll March 2014

  2. Assist employees in keying time in daily • Review hours worked • Make corrections, if needed • Can leave a comment for the employee to advise of change • Approve time by deadline • Deadline is 12:30pm Tuesday (following the 2week pay period) • Please choose someone to be your Proxy (you can have more than one assigned) in case you are not able to approve timesheets • Communication is Key (please talk to your Proxies) • If your employees timesheets are not approved by the deadline, you will be required to respond to a letter from the Chancellor stating why you did not approve the hours timely • Contact Payroll with any questions and concerns in a timely matter Expectations

  3. Work Study students can only work 20 hours per week • Temporary and Student Temp employees can work up to 40 hours per week • Students are here to learn, they should not be working more than 40 hours per week • Pay attention to hours that are keyed on holidays and university closings. • Notify employees if you are changing/removing hours they keyed in Other Areas of Importance

  4. Remind employees to submit timesheets • In order to eliminate Substitute Pays, timesheets must be processed on time • If an employee does not enter their hours on the correct day and you approve those hours, you have falsified that timesheet which can be grounds for dismissal • Upper management may want to determine if you should be the Approver or the Proxy • Remember to respond to IT’s audit request sent twice during the current year for Banner security • No response = No Banner Access • No response = Employees assigned to you will not be able to create a timesheet in Banner • No response = Increases the amount paper timesheets • Complete & return security paperwork in a timely manner. Obtaining access requires at least 3 business days Other Areas of Importance

  5. Temporary Employees cannot be assigned as an Approver or Proxy • If a timesheet is approved by mistake, contact Payroll at 2payroll@wssu.edu • If the Approver has changed, please notify Human Resources immediately so that the new approver can be assigned • Employees may be in more than one position number in Banner due to funding so make sure that each position is selected to see if timesheets are pending for Approval Other Areas of Importance

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