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Project Win-Win Webinar: Lessons Learned and New Opportunity December 17, 2013

Project Win-Win Webinar: Lessons Learned and New Opportunity December 17, 2013. Agenda. Welcome and Introductions Overview of Michigan Experience Chris Baldwin, MCSS Gail Ives, MCSS College Perspective Chris Engle, Mott Community College Stephen Linden, Oakland Community College

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Project Win-Win Webinar: Lessons Learned and New Opportunity December 17, 2013

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  1. Project Win-Win Webinar: Lessons Learned and New Opportunity December 17, 2013

  2. Agenda • Welcome and Introductions • Overview of Michigan Experience • Chris Baldwin, MCSS • Gail Ives, MCSS • College Perspective • Chris Engle, Mott Community College • Stephen Linden, Oakland Community College • Carol Taberski, Northwestern Michigan College • Discussion on future of Win-Win

  3. Purpose of Project Win-Win To identify “near-completers” and work with them to grant degrees that they may be eligible for or assist potential graduates to complete requirements so they can receive their degree.

  4. Michigan Project Win-Win Experience • Funded by the Kresge Foundation • 9 Michigan colleges participated (October 2011 - August 2013) • Bay de Noc Community College • Henry Ford Community College • Lake Michigan Community College • Mott Community College • North Central Michigan Community College • Northwestern Michigan College • Oakland Community College • Southwestern Michigan Community College • St. Clair County Community College • Managed in Michigan by the MCSS • Led nationally by the Institute for Higher Education Policy (IHEP) • Overview report about the project entitled – Project Win-Win at the Finish Line • Detailed companion report - Searching for Our Lost Associate’s Degrees

  5. Steps in the Process for Round 1 • Identify initial universe of interest • Enrolled at the home institution Sept. 1, 2003 through Aug. 31, 2010 • Had not re-enrolled at the home institution Sept. 1, 2010 – Dec. 31, 2011 • Have accumulated a minimum of 50 credits by the end of catchment period • Have a minimum 2.0 cumulative GPA by the end of the catchment period • Have not already received an Associate Degree from the home institution • Match universe of interest to National Student Clearinghouse to identify student enrolled elsewhere…remove matches from universe • Conduct degree audit to determine students that fall into Eligibleand Potential groups • Outreach to students • Communicate with Eligibles to award degrees • Communicate with Potentials to create completion plans

  6. Things to consider…. • College catalog years to be used • Opt-in/opt-out policies • Automated vs. manual degree audits • Default vs. declared major • Waivers, substitutions, exceptions • Institutional funds available for scholarships • Credit for prior learning policies • Communication - Press release, radio, brochure/career focus, web/social media, faculty/staff awareness

  7. Create 3 labels for each student (2 numbered) Mail merge letters 1-Degree Letter 2-Degrees Letter • Send letter certified, receipted mail • Un-numbered label on outside of postcard for mailing • Numbered label for back of postcard • Numbered label on receipt Maintain database for tracking mailing results Delivered Undeliverable No response – OK to post Delivery confirmed – no response – OK to post Responded – OK to post Responded – Does not want degree posted Cannot post degree(s) Is there a name change? Valid paperwork provided Valid paperwork not provided Sent letter to student Received response with paperwork – name changed on degree No response – cannot post degree(s) Post degree(s)

  8. Round 1 Outcomes Universe of Interest: 18,680 National Student Clearinghouse Match: 6,103 Eligible Students Identified: 1,323 Potential Students Identified: 6,935 Potentials missing Math requirement: 1,666 Potentials missing English requirement: 1,026 Could Not Contact: 2,682 Degrees Awarded (Eligible & Potential): 1,087

  9. Lessons Learned Collaboration is key Value of process review/revision Outreach & advising is labor-intensive Use of student records/reports for data management Student reactions offer insights to college processes Data can be “messy”, student behavior presents moving targets, staff need strong case management skills

  10. Reflections – Panel Discussion • Why did your institutions choose to participate in the Project Win-Win and what did they hope to achieve? • How did you organize the work at your institution? • What were the main challenges you encountered through this process? • What policy and procedure changes were made as a result of this project? • What would you do differently?

  11. Potential Next Round of MI Colleges • Kresge Foundation interesting in identifying 6-8 colleges to replicate the work of Round 1…but in a shorter timeframe. • Grant amounts to be finalized once interested colleges are determined. There will be a base amount for participating colleges plus an additional amount allocated by institutional size. • Timeframe: • January 15, 2014 – Colleges indicate interest in participation • February-April 2014 – MCSS secures grant funding • April-May – Participating colleges sign MOU with MCSS • June 2014 – Kickoff Meeting for Round 2 • August 2015 – Complete Round 2

  12. For more information, contact: Chris Baldwin Executive Director Michigan Center for Student Success cbaldwin@mcca.org 517.256.6700

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