Data collection on external aid

1. Data collection on external aid Analysis of needs and processes

2. Focus on processes • Defining criteria clarifies what aid should be on budget • Can we ensure that • It actually gets on budget? • Fill the gaps in information flows • Information is of good quality? • Reliability • Quality of disagregation

3. Existing data collection mechanisms

4. Proposals • Ensure a systematic assessment of pipeline projects’ alignment and quality before signature • More participatory budget preparation process to ensure quality check on data • Streamline data collection processes to avoid duplication and incoherences • Alignment of project execution & reporting with national processes

5. Project signature • Budget preparation • Budget execution and reporting

6. Project signature Assessment of quality and alignment • All projects/programmes to be approved by sector working group before signature • If investment project, to be approved by Public Investment Committee Project document • All signed projects should include budgets presented following national chart of accounts • All signed projects should include an assessment of whether project should be on budget Project approval • MINECOFIN and recipient entity to be signatory to all projects • EFU unique entry point in MINECOFIN • Unique project identification number

7. Budget preparation - MINECOFIN • Before BCC is sent out, EFU to provide to budget department a list of all newly signed projects + assessment of whether they should be on budget/on parliament + planned disbursements in coming 3 FY • Data received from line ministries in their budget submissions to be systematically cross-checked with donors • More transparent decisions on « cutting » of externally-financed projects involving CEPEX and recipient budget agencies • Project expenditure estimates should not be cut by MINECOFIN without involvement of line ministries and consultation with CEPEX • Only reason for cutting externally-financed project estimates is based on experience with passed years execution or implementation issues

8. Budget preparation - Donors • Donors should ensure projects’ planned expenditures for next FY available to budget agencies in time (june) & format needed • Donors should ensure information on planned direct payments abroad included in project budgets • One agency should be nominated for each donor to check data provided by NBU during budget preparation

9. Budget execution and accounting process • Budgetmaster to become the unique tool for collecting financial information on donor disbursements and project expenditures • CEPEX, EFU, NBU to use that information? • Best practice: • MINECOFIN to ‘visa’ all donor disbursements to project accounts • Chief budget manager of recipient entity to ‘visa’ all project expenditures including direct payments

10. Thank you!