TRIATHLON AUSTRALIA NOAS Level 2 Technical Official’s Training Programme – Advanced Level Officiating Principles

1. TRIATHLON AUSTRALIANOAS Level 2 Technical Official’s Training Programme – Advanced Level Officiating Principles Version 4 June 2013

2. COURSE CONTENT • Introduction • Unit 1: Advanced Self Management • Unit 2: Managing the Competition Environment • Unit 3: Advanced People Management • Unit 4: ITU Competition Rules

3. GROUND RULES • Mobile phones on silent please • Participate fully • Be open to learning new things • Be supportive • Please avoid side conversations • Listen to others • Have fun!

4. INTRODUCTION

5. History • International Triathlon Union (ITU) - sole governing body • Founded in 1989 – First World Championships • Triathlon Australia (TA) is a founding member • Olympic sport since 2000

6. History • Triathlon came to Australia in the early 1980s • The first State Associations were formed in late 1984 • In May 1986 the Triathlon Federation of Australia was formed • In 1991 the name was changed to Triathlon Australia (TA) • TA is part of the Oceania Triathlon Union along with New Zealand, PNG, Samoa etc.

7. Our Events Major Games Olympic, YOG, Asian, Pan-American, Commonwealth Triathlon World Championships (Part of World Triathlon Series) Elite, U23, Junior, AG Olympic, AG Sprint, Paratriathlon Triathlon World Cups Triathlon Continental Championships Triathlon Continental Cups Multisport Events Triathlon, Paratriathlon, Cross Triathlon, Winter Triathlon, Aquathlon, Duathlon

8. APPLICATION OF THE RCR • The interpretation and application of the RCR shall be consistent with the status of the event • Mass participation “come and try” events – focus on education • National series or prize money events – focus on enforcement • Internationally televised events – focus on product • In all types of events, SAFETY IS NOT COMPROMISED PRODUCT Local event - with prize money ITU event Local event - no prize money National Champs or Ironman “Come and Try” event EDUCATION ENFORCEMENT

9. UNIT 1 Advanced Self Management

10. DEVELOPING OFFICIATING SKILLS • Career path • Where do you see yourself in 5+ years? • Professional development plan • TA State/National Calendar – pick events • EOI for events – don’t forget to apply! • Seeking assistance with personal development • Engage with colleagues, friends, work mates etc. to build your confidence and skills • Funding and self-funding

11. PERFORMANCE ANALYSIS • On-going liaison with advisors and colleagues • Utilising technology • Personal self reflection The best officials never stop learning……

12. MENTAL SKILLS • Assessing mental readiness • Controlling/modifying mental approach • What is your personal mental preparation plan • Group Activity – You are RR for the Bribie Island Triathlon. This is your first race and the weather forecast is not looking ideal, plus this will be your first race briefing. Work in pairs to list the key things you would do to mentally prepare for the event.

13. UNIT 2 Advanced Managing the Competition Environment

14. COMPETITION MANAGEMENT • Pre-event preparation • Review of event material • Recruit and allocate TO’s • Communicate with the Race Director • Contact TO’s and confirm attendance • Collect everything you need: • RCR Rules and Policy Document • Penalty Forms and Event Report • Relevant paperwork (maps, sanction docs etc.) • TO Gear (radios, vests, penalty box gear) • Your gear!

15. COMPETITION MANAGEMENT • On the Day • Arrive first on the FOP and greet your officials • Allocate roles and brief officials • Distribute relevant gear • Get officials into position • Transition for bike check etc. • Meet with Race Director • Check water temperature and post outcome • Checked the course (medical, penalty box etc.) • Locate motorcycles etc. • Set time and location for TO bebrief TIP: Use the Post Event Report or TD checklist so you don’t miss anything

16. RACE BRIEFING • Preparation • Delivery • Components • Swim – course cutting, assistance • Transition – helmets, bikes, gear, no riding • Cycle – drafting, blocking, littering, penalty box • Run- outside assistance, littering • Queries – Race Referee • Group Activity: Have each person in the class present a section of a briefing for the Bribie Island Triathlon

17. PENALTY BOX PROCEDURE • Allocate TO’s to penalty boxes and provide paperwork • Check location and signage for Penalty Box(es) • Brief Officials on PB procedure: • Athlete number is recorded and timer started • Athlete must stand still and hold on to their bike and any gear • If an athlete moves out of the penalty box for any reason the time begins again • Release the athlete once the penalty has been served • Complete paperwork • Return all forms to the Race Referee. • Reconcile activities with the Chief Cycle or RR

18. ADMINISTRATION • Sanction document review • Provide verbal & written reports • Handle objections/protests/appeals • Ensure all TO gear is collected and returned • Vests • Helmets • Penalty Box Material • Radios

19. MANAGING RISK • Undertaking a risk assessment • Developing & implementing a risk management plan • Responding to identified problems

20. RISK MANAGEMENT PROCESS

21. RISK MANAGEMENT PLANNING • What is the source of the risk? • What can happen? • What will the consequences be? • How are you going to address the risk? • What is your contingency plan? • Risks can be categorised into three areas: • Environment • Program • Personnel

22. A RISK MANAGEMENT PLANNER

23. Group Activity: Work in pairs complete a risk assessment and solution exercise for the following scenario: You are the RR for the Bribie Triathlon and checking the forecast on the BOM site:

24. INSURANCE FOR OFFICIALS • Types of Insurance • Personal Accident: covers an injury or loss to the official • Public Liability: covers loss or damage to property, or injury due to negligence, to a member of the public • Professional Indemnity: covers the official if they have given an instruction that a participant acts on and is injured or if the official failed to give an instruction and a participant is injured • Some policies require the official to be insured at the time of a claim, which could occur years after the actual incident occurred.

25. GROUP ACTIVITY – Assessment of Sanction Document • Kingscliffe Triathlon • Number of athletes = 1,000 • Number of motorbikes = 4 • Number of TO’s = 7 • You will be split into groups and will review the sanction documents. Each group will also allocate the TOs they need: • Group 1 – Pre Race/Start/Swim • Group 2 – Transition/Cycle • Group 3 – Run/Finish/Post Race

26. PENALTIES, PROTESTS & APPEALS

27. NOTIFICATION OF PENALTIES • Technical Official’s Responsibilities • Gain the attention of the competitor • Confirm the competitor’s race number • Show the Yellow or Red Card and inform the competitor of the rule infringement and • Advise the competitor of what action needs to be taken: • Stop-Start penalty on the course • Proceed to the Penalty Box for a Time or Stop-Start Penalty • Competitor Conduct • When shown a Yellow or Red Card by a Technical Official, a competitor must: • Confirm with the Technical Official their race number; and • Acknowledge and obey any instruction from the Technical Official

28. PENALTIES • The following types of penalties may be applied for a rule infringement: • Stop – Start Penalty • Time Penalty • Disqualification

29. PENALTIES • Stop – Start Penalty • This is an on the spot penalty for a minor infringement served with a Technical Official either on the spot or in the Penalty Box. • The competitor must: • Stop with Technical Official • Listen to and acknowledge any verbal instructions • Proceed when the Yellow Card has been withdrawn and it is safe to do so or the Technical Official advises to do so

30. PENALTIES • Time Penalty • To be served at a designated area on the cycle course (Penalty Box) • For the Swim and Run segments (and also aquathlons) the TD and/or RR should discuss with the Race Director as to whether a time penalty should apply in these segments. If a time penalty is to apply it will be 3 minutes

31. PENALTIES • Disqualification • This is awarded by the Race Referee • on personal observation • as a result of a report made by a Technical Official • or a finding by the Competition Jury • This removes the competitor as a finisher from the results of the event • 2 or more Yellow Card violations during an event will be confirmed by the RR as a disqualification • Disqualifications are posted on the Penalties Notice Board usually near the Finish

32. NOTIFICATION OF PENALTIES • Red Card Violations • Where a red card has been shown the TO must inform the competitor that they can continue and that a ruling will be made at the completion of the event • If the RR disqualifies the competitor, the ruling must be posted in a prominent location • The RR may wish to speak to the competitor • Any postings NOT made within 1 hour of the last competitor finishing the event are invalid • TOs MUST fill out a Violation Report

33. INFRINGEMENT FLOW CHART

34. PROTESTS • If a competitor has a concern regarding a penalty they have the opportunity to lodge a protest. This must be lodged with the RR within certain time limits • A protest cannot be made on an action that has already been adjudicated. • A protest cannot be made on a judgment call by a TO

35. PROTESTS • A competitor has the opportunity to protest about other aspects of the event, such as: • the Course • eligibility • Equipment • another Competitor or an Official • timekeeping • If they wish to lodge a Protest they must do this with the Race Referee within the guidelines in the TA RCR

36. PROTEST FLOW CHART

37. APPEALS • A competitor may file an appeal with the Technical Delegate, or STTA representative if a Technical Delegate was not appointed, against a ruling of the Race Referee provided that the decision appealed against has not previously been the subject of an appeal and ruled upon by the Competition Jury. • An appeal cannot be made on a judgement call.

38. APPEAL FLOW CHART

39. GROUP EXERCISE • SCENARIO 1 • A distressed athlete crosses the finish line and seeks out the Race Referee (RR). She tells the RR that her shoes were stolen in Transition by the athlete next to her. • You are the RR – discuss the process that would be followed to address the athlete’s issue.

40. Group Activity: Work in groups of three. Take turns in being the athlete, RR and observer: You are the RR for the QTS Robina Triathlon. You are approached by an angry international elite athletes wishing to protest their disqualifications.Take a few minutes to prepare for a role play. Play out the scene and the observer can support, interject to assist etc. to work through the situation

41. UNIT 3 Advanced People Management

42. LEADING A TEAM OF OFFICIALS • Providing leadership to officials, pre, during and post competition • Co-operating and interacting with • Officials • Race organisers and their staff • Coaches and athletes • Volunteers • The public • Mentoring a beginner official

43. TECHNICAL OFFICIALS STRUCTURE • Technical Delegate (TD) • Appointed by the TA board for all national championship events • Appointed by the STTA for local events • Responsible for ensuring that all aspects of the TA RCR, the sanctioning documentation and Race Operations Procedures are fulfilled before, during and after the event • The TD is responsible for chairing the Competition Jury if needed • The TD will be involved in / overseeing of sanctioning of the event • The main work of the Technical Delegate occurs leading up to the event • The TD has the final say on the deployment of TOs

44. TECHNICAL OFFICIALS STRUCTURE • Race Referee (RR) • Appointed in the same way as the Technical Delegate • The Race Referee is responsible to the Technical Delegate to hear and make final decisions on all rules violations reported by Technical Officials and on all protests • Technical Officials report all issues and violations directly to the Race Referee or the Chief Official (if appointed) of the relevant area. • Example: All drafting penalties would be passed on to the Chief Cycle Official to give to the Race Referee

45. TECHNICAL OFFICIALS STRUCTURE • Chief Race Official (CRO) • Appointed in the same way as the TD and RR • Responsible to the Technical Delegate for the control and co-ordination of the deployment of Technical Officials • Point of contact if the Race Referee is unavailable

46. TECHNICAL OFFICIALS STRUCTURE • Chief Officials (CO): • Appointed by the TD • Positions include: Chief Swim, Chief Cycle, Chief Run, Chief Transition • Technical Officials (TOs) • Appointed by the TD • Responsible to their respective COs (if appointed) or the RR • Application of the TA RCR in accordance with the level requested by the RR

47. Race Competition Jury Race Director (RD) Technical Delegate (TD) Race Referee (RR) Race Operations & Administration Chief Race Official (CRO) Assistant Chief Swim Assistant Chief Cycle Assistant Chief Transition Assistant Chief Run Assistant Chief Start/Finish Tech. Officials Swim Tech. Officials Cycle Tech. Officials Transition Tech. Officials Run Tech. Officials Start/Finish TECHNICAL OFFICIALS STRUCTURE

48. EFFECTIVE COMMUNICATION • Utilise effective communication skills • Active listening • Respond to athletes/coaches/officials • Work with team captains • Understand and work to the appropriate Roles and Responsibilities

49. MINIMISING CONFLICT • Implement a preventative approach to minimise conflict • Adopt a suitable approach to deal with difficult situations • Using other peoples skills to assist with conflict resolution • Remember the TO Code of Behaviour – signed by all technical officials • Remember the TA Members Protection Policy

50. SCENARIO 1 • There was a problem identified by the RR at a local race. Overnight the entrance to the exit of the swim was washed away due to a freak storm overnight. The RR found the RD on race day and informed him that the swim exit will need to move. He was greeted with a not so happy RD who refused to do fix the problem. • As the Technical Delegate • What do you do? • How do you respond to the RD directly?