Division of Public School Capital Construction Assistance

1. Division of Public School Capital Construction Assistance BEST PROJECT KICK-OFF WEBINAR This presentation can be found at: http://www.cde.state.co.us/cdefinance/CapConstBEST.htm

2. Division of Public School Capital Construction Assistance The purpose of this webinar is to provide: A brief overview of BEST resources available A brief overview of BEST requirements An opportunity to answer your questions

3. Division of Public School Capital Construction Assistance Ted Hughes Director of the Division of Public School Capital Construction Assistance 303 866-6948 Voice 303 866-6186 Fax hughes_t@cde.state.co.us BEST Team: Wendi Chapin 303 866-6137 chapin_w@cde.state.co.us Cheryl Honigsberg 303 866-6915 honigsberg_c@cde.state.co.us Jay Hoskinson 303 866-6920 hoskinson_j@cde.state.co.us Kevin Huber 303 866-6492 huber_k@cde.state.co.us Kristin Lortie 303 866-6184 lortie_k@cde.state.co.us Dustin Guerin 303 866-6263 guerin_d@cde.state.co.us Scott Newell 303 866-6717 newell_s@cde.state.co.us Visit the BEST website at: http://www.cde.state.co.us/cdefinance/CapConstMain.htm

4. BEST TECHNICAL ASSISTANCE TERRITORY MAP Jay Hoskinson Dustin Guerin Cheryl Honigsberg Kristin Lortie

5. Consultant Vendor Selection • Selection based on a fair and competitive process that is open to the public; • Qualifications-based; • Applicants should contact their Division representative to discuss the competitive selection process. • At the end of the process CDE encourages districts to provide both a narrative summary statement and supporting documentation.

6. Owner’s Representative • The Owner’s Representative is an essential role for the project; • The Owner’s Rep will control the overall coordination effort between the design team members; • During construction they spend significant time on the construction site to recognize and solve conflicts;  • When complicated issues arise, the Owner’s Rep will explore all of the options, condense the information, and provide the applicant with options, along with a recommended course of action. 

7. DRAW REQUESTS • When can BEST awardees start spending funds? • Cash projects • COP projects • Frequency of draw requests • CDE review process – multi-step • Importance of accuracy • Webinar available (http://www.cde.state.co.us/cdefinance/CapConstBEST.htm) • Change orders

8. CDE GRANT RESERVE CDE grant reserve is for items that could not have been known about at the time of the grant Discuss potential grant reserve requests with your best representative

9. What is the High Performance Certification Program (HPCP)? In 2007 the General Assembly passed legislation with high performance requirements for state assisted buildings. The Office of the State Architect adopts and updates the HPCP. • According to C.R.S 24-30-1301 and C.R.S. 24-30-1305, projects that meet certain criteria are required to achieve the highest performance certification possible: • Even if your project is exempt from being required to receive certification, the law may require consideration and inclusion of as many high performance objectives as possible • Consult your technical assistance representative if there are any questions • Keep your technical assistance representative informed with HPCP updates

10. HPCP RESOURCES Commissioning Agent (CxA) Measurement & Verification (M & V) Operations & Maintenance (O & M) Integrated Design Team (IDT)

11. Historical Buildings • Colorado Revised Statute 24-80.1-101 thru 108 requires state agencies such as the Colorado Department of Education (CDE) to consult with and take into consideration the comments of the Colorado Historical Society (CHS) on projects involving properties listed on the State Register of Historic Properties or properties having historical significance; • For the purposes of the BEST grant program, CDE and CHS are evaluating properties that are over 50 years and older to determine if they are eligible for listing on the State Register, if they are not already listed.

12. What permitting is required? • As of January 01, 2010, the Colorado Division of Fire Safety has responsibility for building code compliance, plan review, building permitting, and inspection; • Contact the Colorado Division of Fire Safety at: Joe Montoya – School Program Manager 303 239-5862 joseph.montoya@cdps.state.co.us Or visit their website at: http://www.dfs.state.co.us/schools.htm

13. What bond requirements are there? • Payment and Performance Bonds; • A contractor who is awarded a contract for more than fifty thousand dollars shall execute bonds.

14. Questions?

15. COP PROJECTS

16. FINANCING COSTS SURVEYS (ALTA, ESA) PRE-FINANCING LEGAL FEES

17. BOND ELECTION RESULTS Notify BEST staff of election results the night of election day. Districts to send Ted Hughes an e-mail at hughes_t@cde.state.co.us prior to 7:00 a.m. on November 7, 2012, with a copy to your technical assistance representative.

18. Contracts • Contract Language Should Include: • Immigration language; • Assignment of Rights (If Lease Purchase Grant); • Signage requirements; • Permitting requirements; • Bond and insurance requirements; • W9 information (If Lease-Purchase Grant).

19. Tax expenditure requirements • $5,000 Threshold • FF&E guidelines – on CDE CCA web-site • Project completion date • Importance of project closeout

20. SUBLEASE COMPLIANCE • Annual sublease renewal • Completion certificate • Post-issuance letter • Post-occupancy letter

21. Helpful Links • Colorado Department of Education Capital Constructionhttp://www.cde.state.co.us/cdefinance/CapConstCCAB.htm • Colorado Historical Society (CHS)http://www.coloradohistory.org/

22. Questions & Answers This presentation can be found at: http://www.cde.state.co.us/cdefinance/CapConstBEST.htm