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2013-2014 Officer Training

2013-2014 Officer Training. Professional Development Conference Walker , MN. 2012-2013 State Officer Team. President Kiri McVenes Executive Vice President Angie Kimes Recording Vice President Tracy Adamson Vice President of Professional Management Stan Sebring

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2013-2014 Officer Training

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  1. 2013-2014Officer Training Professional Development Conference Walker, MN

  2. 2012-2013 State Officer Team • President • Kiri McVenes • Executive Vice President • Angie Kimes • Recording Vice President • Tracy Adamson • Vice President of Professional Management • Stan Sebring • Vice President of Public Relations • Deb Schwager

  3. Torches • What is it? A guide for BPA members leadership and service to their chapter and community that students will complete activities in the seven torch categories • What do you do? You fill out the torch resume (keeping a journal is helpful to help remember) • How do you do it? You use the National Torch Award Online System

  4. Torch Pamphlet

  5. Torch Pamphlet

  6. Step One • To access your online Torch Resume, you will begin by going to the National BPA website, www.BPA.org. Then click on Online System, under Torch Awards, under Service, as shown below:

  7. Step Two • You will then come to the page shown below. Enter your Username and Password that your advisor has given you and click on Submit.

  8. Step Three • You should now see a page similar to the one below except with your name and school and your torch information. If this is your first time, then your points will start at zero. Torch points can be anywhere from 5 to 20 points per activity. To get started, click on Activities.

  9. Step Four • You will notice that the page does not look like the one below. That’s because you have not added any activities. Click on the “Add Activity” button at the bottom of the page and you will see the page shown below. Then select a Torch to get started. Your options are Cooperation, Friendship, Knowledge, Leadership, Love, Hope, Faith, Patriotism, and Service.

  10. Step Five • When you enter the torch page you will see descriptions for the codes in that torch category. The description will say what you need to do to accomplish that activity. Next to the description, it tells you how many times you can use that one code and the number of points you will earn for completing that activity. Click on Select next to the code you wish to fill out.

  11. Step Six • You will now enter the activity page. You will need to enter the date of completion of the activity and the description of the activity that you completed. Remember to start with a past tense verb when you can. After you have completed it, click on Submit. CONGRATULATIONS!!! You have completed your first Torch Activity. You are one step closer to receiving your Torch Award!

  12. Examples: Leadership Code 105 • Serve as local officer (identify the office) Example: Served as President for my local BPA chapter during the 2011-2012 school year. Code 132 • Serve as a National Leadership Conference Intern (identify the conference, city, and year) (You cannot use both 131 and 132) Example: Served as an intern at the 2011 National Leadership Conference in Washington, D.C. Service Code 205 • Speak about Business Professionals of America at a non-chapter meeting (such as a civic organization) (this may include one presentation to a school-related organization) (identify the topic and meeting) Example: Spoke and presented a PowerPoint presentation at the Board Meeting of Rochester Public School Foundation regarding sponsorship. Code 206 • Participate in a local chapter community or school service project (identify the involvement and project) Example: Sold shirts with my local BPA chapter to raise money for Bear Creek during the Bear Creek Week at my school.

  13. Cooperation Code 309 • Be a member of another school, church-related or similar organization while an active BPA member (does not include a school or class section, or school sport) (identify the organization) Example: Participated as a member of National Honor Society. Code 318 • Participate in a local chapter membership recruitment activity. (identify involvement and activity) Example: Posted flyers around the school to recruit members to join Business Professionals of America. Knowledge Code 410 • Participate in a Business Professionals of America nationally-approved individual contest at the state level (identify the name of contest) Example: Participated in Medical Office Procedures at the 2012 Minnesota State Leadership Conference in Minneapolis, MN. Code 426 • Earn a BPA Merit Scholar Award at NLC Example: Earned Business Professionals of America Merit Scholar Award at the 2011 National Leadership Conference in Washington, D.C.

  14. Friendship Code 505 • Attend a Business Professionals of America state leadership conference (identify the conference) Example: Attended the 2012 Professional Development Conference, Duluth, MN Code 505 • Attend a Business Professionals of America state leadership conference (identify the conference) Example: Attended the 2012 Minnesota State Leadership Conference at South Central College, Mankato,MN Love, Hope, Faith Code 605 • Participate in a relief fund-raising project; it need not be Business Professionals of America related (identify your involvement, the activity, and group sponsoring) Example: Participated in Kelsey’s Dream project sponsored by Key Club to raise money for children with cancer, by selling duck stickers. Code 611 • Participate in an event promoting acceptance of all individuals regardless of race, creed, gender or orientation (identify the activity and involvement) Example: Toured the RACE symposium at the Rochester Public Library in Rochester, MN. Patriotism Code 718 • Visit an art museum, natural history museum, or similar facility (identify museum and what observed) Example: Visited the Holocaust Museum in Washington, D.C. and learned the history and story during the Holocaust period. Code 426 • Attend an art show, a recital, a school play, or a community playhouse production (identify the production). Example: Attended Southeastern Minnesota Youth Orchestra Fall Concert.

  15. Parliamentary Procedure • How set up an agenda • How to Call a Meeting to Order • How to submit your minutes • Formatting

  16. Agenda BUSINESS PROFESSIONALS of AMERICA MEETING AGENDA Meeting Date • Welcome • Call to order • Pledges • Pledge of Allegiance • BPA Pledge • Secretary’s Report • Treasurer’s Report • Old Business • PDC • Fundraising • Other • New Business • Activities for BPA • Other • Adjournment This is a template for your meetings for your secretary to fill in as the meeting proceeds, you should also have copies for all members present.

  17. Conducting a Meeting • Calling a Meeting to order: • 1. President calls the meeting to order: • A. The meeting of the _______Chapter of Business Professionals Of America is called to order at_____. • B. Make sure that all present have agenda(Secretary duties) • The President will send information to Secretary for agenda • 2. President asks the Secretary for Roll Call of Members and Officers Present • A. Have a signup sheet as they arrive in the room.-This is done to make sure you have a quorum to conduct business- • Officers can’t vote so quorum needs to be at least 50% of your members . • The president is the only officer allowed to vote, but only to break a tie

  18. Conducting a Meeting • 3. Making Motions- After read Secretary/Treasurer report you need a motion to accept as read. • A. Making a motion – This has to be done by a member“ I motion to accept the minutes as read”-by Sam Olson 2nd by Scott Swanson. • B. The president will ask “ Any further discussion “ If not Will ask for a vote by show of hands or verbally –then states “motion passed to accept minutes as read”. • C. If there are changes to any minutes there needs to be a motion stating it(member) “I motion to amend the minutes to add/delete________” by John Smith The procedure is the same after that. 2nd-discussion-vote-motion passed. • 4. Make sure to follow agenda and keep discussion to a minimum • 5. End the meeting with : • Closing announcements • Next meeting date/time/room • Motion to adjourn-vote-adjourn

  19. MINUTES Business Professionals of America Meeting MinutesMonday, September 27, 2010

  20. S.M.A.R.T. Goals • What is the definition of a goal? The result or achievement toward which effort is directed; an aim; an end.

  21. S.M.A.R.T. Defined • Specific Be specific about the goal you want to achieve. • Measurable How much of a change do you want to occur. • Attainable Make sure it’s a reachable goal. • Realistic Is the goal consistent to the organizations vision. • Timely Is the timetable realistic for the goal.

  22. Team Goals & Action Plan • Goal 1 • Increase fundraising goal by $2,000 • Action Plan • Who- (committee) will be in charge of fundraising • What- type of fundraising activities will be done • When- what date do you want this completed by.

  23. Program Of Work (P.O.W.) • What is it made of? It is made up of S.M.A.R.T. Goals • Why is this important? These are the goals of your local chapter (fundraising, recruitment, service, etc.) • How to organize your Program of Work? Construct your S.M.A.R.T. Goals

  24. Program Of Work (P.O.W.) • How many S.M.A.R.T. Goals should make up your Program of Work? Have two attainable goals, beyond that depends up on your chapter. • Who is responsible for the Program of Work? Your officer team is responsible to make the Program of Work. Then it can be implemented by sub committees if appropriate.

  25. Program of Work (P.O.W.) Example • Goal: Increase communication amongst the State Officer team. • What: To enhance communication of the State Officer Team by increasing communication to at least four times a month throughout officers’ terms. • When: By the last day of every month/by PDC of 2012 • How: By using email, phone, texting, Skype (at least once a month), meeting in person, Facebook, chatting online. • Who: All State Officers and Ex. Dir. to complete this

  26. Helpful Links • http://www.bpa.org/ • http://www.mnbpacollege.org/ • http://www.bpa.org/service/torch • http://www.mnbpacollege.org/pages/resources • http://www.mnbpacollege.org/pages/alumni • https://www.registermychapter.com/bpamem/Login.asp?From=TorchAwards.aspx

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