PMP Basic Review Concepts

1. PMP Basic Review Concepts

2. Name 3 characteristics that define a project? Temporary Unique Progressively eloborated

3. A group of related projects managed in a coordinated fashion is a _______ ? Program

4. The doctrine of specialization would indicate what type of organizational structure? Functional

5. Between a Project Coordinator and Expeditor, who has more power? Project Coordinator

6. What type of organizational structure exists for managing large complex projects without having enough resources to become projectized? Matrix Organization

7. Integration, Scope, Quality, HR, etc are examples of? Project Management Processes PDCA Knowledge Areas Project Life Cycles Knowledge Areas

8. Someone whose interests may be positively or negatively influenced by the project is known as ______ Stakeholder

9. A tight matrix is most similar to what kind of organization? None. It simply describes proximity of team members

10. What are the phases for the Project Management Life Cycle? Initiation Planning Executing Control Closeout

11. If there are differences in Stakeholder requirements, in whose favor should they be resolved? Customer

12. What are some examples of General Management skills? Leading, Controlling, Communicating, Negotiating, Problem Solving

13. The ability to get collective action from people with dissimilar interests is ______ Politics

14. A document approved by a recognized body but is not mandatory is a _____ Standard

15. In what phase would team development occur? Execution

16. Who should sign the Project Charter? Senior Management

17. The ability to influence behavior, get people to do things they would not otherwise do is ____ Power

18. A kickoff meeting should occur at which phase? Planning

19. Integration is the duty of… Project Manager

20. ISO, HIPPA, and OSHA are all examples of _________... Where compliance IS mandatory Regulations

21. An official capacity of power to enforce laws, exact obedience, command, determine or judge Power Authority Politics Fast Talking Authority

22. What are the 6 constraints that affect all projects? Time Cost Quality Scope Customer Satisfaction Risk

23. Analysis, Design, Develop, Implement, etc are examples of? Project Management Processes PDCA Knowledge Areas Project Life Cycles Project Life Cycles

24. What is the correct order or hierarchy of “Project Management Context”? Strategic Plan 1 Project 2 Program 3 Portfolio 4 Subproject 5

25. For the next following slides identify in which phase the outputs occur

26. Contract Administration Initiation Planning Executing Monitoring and Controlling Closing Monitoring and Controlling

27. Administrative Closure and Contract Closure Initiation Planning Executing Monitoring and Controlling Closing Closing

28. Cost Control Initiation Planning Executing Monitoring and Controlling Closing Monitoring and Controlling

29. Request Seller Responses and Select Seller Initiation Planning Executing Monitoring and Controlling Closing Executing

30. Summarize High Level Deliverables Initiation Planning Executing Monitoring and Controlling Closing Initiating

31. Acquire and Develop Team Initiation Planning Executing Monitoring and Controlling Closing Executing

32. Risk Management and Response Planning Initiation Planning Executing Monitoring and Controlling Closing Planning

33. DAY 2 REVIEW

34. OPA! Organizational Process Assets Processes Procedures and Historical Information Are collectively known as?

35. SOW – Statement of Work A long wordy document the buyer sends the seller. In may be an input into the Project Charter It it further refined in the preliminary Scope Statement and the Project Scope Statement

36. Constraints and Assumptions Factors that limit the team's options such as limits on resource, budget, schedule and scope are collectively known as

37. What is the Major Output of Project Initiation? The Project Charter

38. Name some of the major components of a Project Charter Formal authorization of PM and assigned authority level Initiation of the Project ID Business Need Goals/Objectives

39. How is a Scope Statement different from a Project Charter? Clearly defines deliverables/services Forms agreement w/customer

40. Give 2 examples of Benefit measurement methods for project selection Murder Board Peer Review Scoring models Economic Models Cost Benefit

41. Give 2 examples of Constrained Optimization methods of Project Selection Linear Programming Integer Programming Dynamic Programming Multi-objective Programming

42. What is the correct sequence of events in the Integration Process? Develop Charter Integrated Change Control Then close the project! 1 Direct and Manage Project Execution 2 Develop Project Management Plan 3 Develop Preliminary Project Scope Statement 4 Monitor and Control Work 5 6

43. What else may occur before Project Initiation? Needs Assessment Feasibility Study Preliminary Plan Cost/ Benefit Analysis

44. Where would you find “expert judgement” types of people SBU’s Consultants Stakeholders Professional Groups Industry

45. A deliverable oriented grouping of project components that organizes and defines the total scope of the project is a definition for… WBS or Work Breakdown Structure

46. Key notes to know about the WBS A graphical picture Includes all work Foundation for the project Can be re-used An output of Scope definition

47. What is another name for a task description designed to control what work is done and when WBS dictionary

48. This is not concerned with correctness of work, like Quality Control is. This is concerned with acceptance criteria Scope Verification

49. The three steps to MBO are… Establish Objectives Evaluate if Objectives are being met Take corrective action

50. What is the name of the most commonly used advanced technique for gaining expert opinions? Delphi Technique