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Jim Larson, CPA Partner, Gelman, Rosenberg & Freedman, CPAs

Jim Larson, CPA Partner, Gelman, Rosenberg & Freedman, CPAs. 25+ years of experience in auditing and financial management solutions 15 years specializing in nonprofit entities Travels internationally for International NGOs Nonprofit Involvement:

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Jim Larson, CPA Partner, Gelman, Rosenberg & Freedman, CPAs

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  1. Jim Larson, CPAPartner, Gelman, Rosenberg & Freedman, CPAs • 25+ years of experience in auditing and financial management solutions • 15 years specializing in nonprofit entities • Travels internationally for International NGOs • Nonprofit Involvement: • Member, ASAE’s Finance & Business Operations Section Council • Board member, Mill Creek Towne Swim Association • Former board member of Mentors, Inc.

  2. Trevor Williams, CPASenior Audit Manager, Gelman, Rosenberg & Freedman, CPAs • Senior Audit Manager • Nearly 20 years of experience with audit functions, contractual compliance rules, regulations and policies • Supervises the overall planning and administration of audit, review and compilation engagements • Nonprofit Involvement: • Board member of MD/DC/VA Chapter of the Lupus Foundation of America • Board member of Mentors, Inc.

  3. Time Tracking Discussion • What alternatives are there for time tracking? • What tools are used to expedite the process? • Pros and cons and making the Return on Investment (ROI) decision

  4. Time Tracking Discussion • Which Key Professional Associations Committee (KPAC )organizations are tracking their time? • To what extent is it being done (e.g., across the board or selected activities/processes)?

  5. Time Reporting – What Is It? • Time reporting is simply the process of collecting time in employee timesheets and providing employees’ time in an intelligent reporting system.

  6. Time Tracking Alternatives • Don’t track it at all

  7. Time Tracking Alternatives • Clock, Pencil and Paper

  8. Time Tracking Alternatives • Spreadsheets (Excel, Open Office, Google Docs, etc.)

  9. Time Tracking Alternatives • Spy on yourself software

  10. Time Tracking Alternatives Goal setting with quarterly review

  11. What Tools Are Used To Expedite the Process? • In-house program vs. outside service provider

  12. Software Packages • Review IT Department capabilities • Training time • Review/compare features • When is it time to upgrade?

  13. In-house Programs • Common features include expense tracking, mileage tracking, budgets, job estimations, customized reporting and invoicing • Web-based and/or Microsoft Operating Systems

  14. In-house Programs • Integrate with CRM tools, smart phones, etc. • License-based, subscription-based, etc.

  15. Outside Service Providers • ADP • Paychex • PayUSA • Advantage • Checkpoint • PrimePay

  16. Pros vs. Cons of Time Tracking • Benefits for employees • Increases accountability • Increases ability to manage time better • Enhances productivity

  17. Pros vs. Cons of Time Tracking • More benefits for employees • Allows for better understanding of roles and responsibilities • Boosts sense of achievement

  18. Pros vs. Cons of Time Tracking • Benefits for Management • Increases accountability, productivity and efficiency • Increases ability to track, manage and account for time charged to multiple projects

  19. Pros vs. Cons of Time Tracking • Benefits for management • Enables management to share time critical information and increase ability to make better financial decisions

  20. Pros vs. Cons of Time Tracking • Benefits for management • Restricts unauthorized project charging • Enhances employee scheduling • Reduces time spent by management on nonproductive administrative tasks • Eases client billing

  21. Pros vs. Cons of Time Tracking • Cons • Increases stress and frustration • Perception of “Big Brother” watching • Expensive • Time-consuming

  22. Making the ROI Decision • ROI should not be the sole basis for decision making • Capturing employee data is not enough

  23. Making the ROI Decision • More critical that the software integrates with your other business applications • Ease and ability to share data between applications

  24. Which KPAC Organizations Are Tracking Their Time? RESULTS • ADP • None • ADP includes EZ Labor Manager • Attendance on Demand • Journyx

  25. 2010 InsideNGO Survey • Other (i.e. Forum One, in-hse Lamp, KRONOS, Oracle E Business Suite, Quickbooks Timer, Replicon, etc.) • Excel • None • ADP • Deltek Cost Point • Custom

  26. To What Extent Is It Being Done? ? ? ? ? ?

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