Tutorial on Microsoft Word and Powerpoint

1. Tutorial on Microsoft Word and Powerpoint By Ted McCarthy, Alex Peck, and Christopher Millan

2. Starting a New Word Document • To start working on a new Word document, click the “file” ribbon, and then select “blank document”. • Doing so will open a brand new Word document for you to work on.

3. Saving Your Word Document • When you’ve finished working on your Word document, you should save it somewhere on your computer. • To save your Word document, click “File”, then select “Save As”. This will open the window shown on this slide. • In this window, you can select where you would like to save the Word document. • Once saved, you can access the Word document anytime by going to the folder or drive where you saved it and clicking it to open.

4. Starting a new Powerpoint • The first step to starting a new powerpoint is to click on the file ribbon in the top left corner of the screen and select blank presentation. • Doing so will open up a new powerpoint presentation with all of the default settings.

5. The Home Ribbon (Word) • At the top of each application you will see the home ribbon. • The home ribbon contains tools that you can use to edit your document, examples include: • Changing the font and the font size • Adding indents and bullet points • Changing the spacing between lines • Making text bold, underlined, or italicized • Changing the color of the text

6. The Home Ribbon (Powerpoint) • The home ribbon contains a lot of the main tools that you will be using when making a powerpoint presentation. • The clipboard region: allows you to cut, copy, and paste images or text from slide to slide. • The font region: change font, size of text, color of text, special effects, and much more. • Paragraph region: change the alignment of text, inserting bullet points or outlines, and apply borders. • Drawing and editing regions: Allows you to insert objects like arrows and shapes. Also, you can fill the background of a textbox. The editing region simply allows you to quickly edit text through the find, select, and replace functions.

7. Insert Ribbon • The insert ribbon allows you to put things into your presentation that are more than just text. • You can include pictures and charts, headers and footers, or even hyperlinks to other sites.

8. Review and View Ribbons • In the Review ribbon, you can fix, check, and translate your Word document. • The “Spelling & Grammar” function will check your document for spelling and grammar mistakes and tell you how to fix them. • There are other functions in this Review ribbon, but the “Spelling & Grammar” is the most important. • View ribbon in Powerpoint does not change any content that has been entered. Instead, it changes the zoom, layout view, and how you view the page in general.

9. Page Layout Ribbon • This ribbon allows you to adjust the page in a variety of different ways. • You can change the margins, where line breaks happen, insert watermarks, and create spaces in-between lines. • Fonts and indents which are found on the home ribbon can also be found here in more detail.

10. Transition and Animation Ribbons • The transition ribbon allows you to change the transitions between slides. • The duration of such transitions can also be changed. • The animation ribbon is similar to the transition ribbon as it gives the ability to change the way something enters or exits. • There are a multitude of options to help spice up your powerpoint.

11. Uses for Microsoft Word and Powerpoint • Creating a presentation of an idea to your boss. • High School / College assignments • Writing a letter • Hobbyists • P.S. - Most employers require the employee to have a basic understanding on how to use such programs