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Contractual obligations

Contractual obligations. Estonia-Latvia-Russia ENPI CBC Programme. Project Management and Implementation training 20 & 2 1 February 2012. Overview of ENPI CBC legal framework. RF Law on ratification. Your contract outline (1). Special conditions Article 1 – Purpose

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Contractual obligations

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  1. Contractual obligations Estonia-Latvia-Russia ENPI CBC Programme Project Management and Implementation training 20&21 February 2012

  2. Overview of ENPI CBC legal framework RF Law on ratification

  3. Yourcontractoutline (1) • Special conditions • Article 1 – Purpose • Article 2 - Implementation period of the Action • Article 3 - Financing the Action • Article 4 - Narrative and financial reporting and payment arrangements • Article 5 - Contact addresses • Article 6 – Annexes • Article 7 - Other specific conditions applying to the Action

  4. Your contract outline (2) Annexes: Annex I: Grant Application Form Annex II: General Conditions applicable to European Community-financed grant contracts for external Actions Annex III: Budget for the Action Annex IV:Contract-award procedures …

  5. Your contract outline (3) … Annex V: Standard request for payment and financial identification form Annex VI: Model narrative and financial report Annex VII: Model report of factual findings and terms of reference for an expenditure verification of an EC financed grant contract for external actions Annex VIII: Model financial guarantee

  6. What comes first? The provisions of the Special Conditions take precedence over ALL the Annexes: check art. 7 for additions/derogations! Annex II (General Conditions applicable to European Community-financed grant contracts for external Actions) takes precedence over the other annexes Read first those 2 documents carefully!

  7. General conditions: contents

  8. Start of implementation • Distinguish between: • When the contract takes effect = date of last signature • When the Action starts= as specified in art. 2.2 of the special conditions: • The day following that on which the last of the two Parties signs OR • A later date but not later than 60 days following the signature of the grant contract • Costs are eligible only after Action start date! • Procedures to award sub-contracts for goods, services or works may be initiated before but sub-contracts may NOT be concluded by the Beneficiary or its partners before Action start date

  9. Implementation period Distinguish between: When the implementation period ends: XX months after Action start date (art. 2.3 Special conditions) When the execution period of the contract ends: When final payment is paid by JMA OR In any case at the latest 18 months after the end of implementation period Costs are eligible only during implementation period Except costs relating to final reports, expenditure verification and evaluation of the Action

  10. Eligibility time-line

  11. Financing the Action Budget includes all eligible project costs, not just the ENPI CBC programme contribution Double ceiling for JMA financing (art. 3.2 Special Conditions), examples:

  12. Reporting on the Action (1) Interim report (consisting of both narrative and financial section) conforming to the model in Annex VI must Accompany every request for payment Be submitted no later than 1 month after the end of each six month period even in the absence of request for payment if project >18 months or grant >300.000 EUR Final report shall be forwarded no later than 3 months after the implementation period

  13. Reporting on the Action (2) Reports are submitted in English, but supporting documents may be in original languages Report covers the Action as a whole, regardless which part is covered by the grant The JMA and the JTS may request additional information at any time and that information must be supplied within 30 days of the request

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