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FLOW PROCESSES OF THE FOLLOWING DOCUMENTS:

FLOW PROCESSES OF THE FOLLOWING DOCUMENTS:. AUTHORITY TO FILL AUTHORITY TO HIRE FACULTY SICK LEAVE BENEFITS PURCHASE REQUEST CONTRACT OF SERVICE J OB ORDER. Receiving of documents from various colleges/units.

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FLOW PROCESSES OF THE FOLLOWING DOCUMENTS:

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  1. FLOW PROCESSES OF THE FOLLOWING DOCUMENTS: • AUTHORITY TO FILL • AUTHORITY TO HIRE • FACULTY SICK LEAVE BENEFITS • PURCHASE REQUEST • CONTRACT OF SERVICE • J OB ORDER

  2. Receiving of documents from various colleges/units. • Recording (after stamping the date and time and assigning control number), sorting and distributing of documents to Budget Officers (BOs). • Evaluation and processing of documents by BOs.

  3. EVALUATION OF DOCUMENTS AUTHORITY TO FILL • Check/verify vs. Plantilla of Personnel of the college/unit. AUTHORITY TO HIRE • Check/verify vs. IOB for Lump Sum for Contractual budget of the college/unit. FACULTY SICK LEAVE BENEFITS • Check/verify vs. Registry of Personal Services (PS) of the college.

  4. EVALUATION OF DOCUMENTS PURCHASE REQUEST • If funded from IOB, check/verify vs. appropriate registries of the college/unit for the available balance. • If funded from Trust Fund (TF), check/verify TF registry for the available balance, and if it is consistent with the approved purpose/s of TF.

  5. EVALUATION OF DOCUMENTS CONTRACT OF SERVICE and JOB ORDER • If funded from IOB, check/ verify vs. Regular MOOE registry of the college/unit for the available balance. • If funded from Trust Fund (TF), check/verify TF registry for the available balance, and if it is consistent with the approved purpose/s of TF. • If the Contract of Service is original, check/verify if the unit already seek the approval of the Chancellor to hire Non-UP Contractual.

  6. Reviewing of documents by the Division Chief (DivChief). • Signing of the documents by the Acting Director. • Releasing of documents to various colleges/units.

  7. ISSUES AND CONCERNS • The available balance of the funding source indicated by the unit in the Purchase Request (PR) is no longer sufficient. • Trust account code number indicated in the Contract of Service or PR is not consistent with the approved purpose of the trust fund. END OF THE PRESENTATION. Thank you!

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