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Annual Budgets

Annual Budgets. Annual Budgets for Capital Projects. Annual Budgets. Annual Budgets. In the business world, the rearview mirror is always clearer than the windshield. Warren Buffett US financier & investment businessman (1930 -. Annual Budgets. Why Background Cash Flow Contingencies

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Annual Budgets

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  1. Annual Budgets Annual Budgets for Capital Projects Cecile L. Nunley, Herb Calderon

  2. Annual Budgets

  3. Annual Budgets In the business world, the rearview mirror is always clearer than the windshield. Warren BuffettUS financier & investment businessman (1930 -

  4. Annual Budgets • Why • Background • Cash Flow • Contingencies • Transfers • Controlling

  5. Annual Budgets Why • Business Office • State Requirements • Board Reporting • Parent Expectations

  6. PROJECT BUDGET • SCOPE DEVELOPMENT VS. FUNDING LIMIT • Take Funding for the site and work backwards. • Identify the need for improvements and Develop Budget.

  7. PROJECT BUDGET • SOFT COSTS • Site Costs • Agency Fees • Consultants • Bid Costs • Construction Support • Furniture & Equipment • Interim Housing

  8. PROJECT BUDGET DEVELOPING SOFT COSTS

  9. PROJECT BUDGET • FUNDING LIMIT • FUNDING SHEET.xls

  10. PROJECT BUDGET • Developing Costs • Checklist of Costs • Example Checklist.xls

  11. PROJECT BUDGET • Estimating • Conceptual Phase • Schematic Design Phase • Design Development Phase • Construction Phase • Estimate Development.xls

  12. MASTER LIST OF PROJECTS • Components • Funding • Names of Projects • Fiscal Years for funding • Project Budgets • Administrative Costs • Inflation • Loss Reserve

  13. MASTER PROGRAM BUDGET • Putting it all together • Master Program Budget Report.xls

  14. CASH FLOW WORKSHEET • List of projects • Project Budgets • Time periods for projects • Program costs • Calculation of interest • Calculation of inflation for projects • Loss Reserve

  15. CASH FLOW WORKSHEET • Putting it all together • Cash Flow report.xls

  16. Annual Budgets • Escalation • Definition • “Inflation is when you pay fifteen dollars for the ten-dollar haircut you used to get for five dollars when you had hair.”  Sam Ewin

  17. Annual Budgets • Which Rate? • How to calculate • Adjusting the rate • Revenue vs. Expenditures

  18. Annual Budgets • Loss Reserve • Definition • What types of events • Importance • How to use

  19. Annual Budgets • Interest • State apportionments • Bond revenue

  20. Annual Budgets

  21. Annual Budgets • Transfers • How? • Why? • What? • Cautions!

  22. Annual Budgets • Controlling Budget: a mathematical confirmation of your suspicions.  A.A. Latimer

  23. Annual Budgets • Controlling • Provide INFORMATION – Get results • Get it First • Interpret the Information • Adjust monthly or Quarterly • State Requirements

  24. Annual Budgets • Those Accounts Dreaded SACS • Descriptive and specific • Amount for each description

  25. Annual Budgets

  26. Annual Budgets Website Capitalpm.com

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