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U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process

This presentation discusses the steps to educate refuges about the ERFO process, including experiences, pros and cons, and ways to streamline the process. It covers topics such as explaining ERFO to refuges, documentation, reimbursement process, close-out procedures, and on-site training.

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U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process

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  1. U.S Fish & Wildlife Service Southeast Region “Steady In The Storm” ERFO Process Jo Ann Clark - Refuge Roads/ERFO Coordinator Joe Girot – Refuge Roads/ERFO Engineer

  2. R4 ERFO Presentation • Steps to educating refuges • Experiences with refuges • Pros and Cons about what worked • R4 ways to streamline ERFO process

  3. ERFO Education • First Step: Explaining ERFO to refuges • Documentation • Reimbursement process • Close-out procedures • Second Step: Education process • E-mail with instructions • ERFO manuals • On-site training process

  4. ERFO Education cont. • Third Step: Documentation • Emphasis on pictures • Damage Survey Reports (DSR) • Utilizing EFLHD ERFO teams • Fourth Step: Close Out Process • Final Inspection

  5. Notification Process • Refuges call/e-mail FWS ERFO Personnel • Regional Office: • Assess damages • Coordinate with EFLHD • Regional Office submits Notice of Intent Letter (NOI)

  6. Limited Funding Availibility • Limited Refuge System funds • Usually request a special appropriation • What is Eligible? (A common question) • Public roads • Public Bridges • Designated National Trails

  7. When Disaster Strikes • Initiate Emergency Repairs • Restore essential traffic • Protect remaining facilities • Prevent additional damage

  8. ERFO Emergency Repairs • Action taken within 2 months of accessibility to damaged site: • Developed Incident Management Teams • Used limited Refuges funds • Opened roads to Public • Documented damages pictorially

  9. When Disaster Strikes • Maintain eligibility for reimbursement • Keep records (material costs) • time sheets (labor costs) • equipment hours • TAKE PICTURES!!!

  10. ERFO Permanent Repairs • Action taken within 2 years of accessibility to damaged site: • Used Refuge Roads funds: • Conduct scoping trips • Begin project design • ERFO damages over $500K • Request EFLHD assistance

  11. Close Out Process • Provide documentation to support DSRs • Develop a Refuge Close Out Schedule • Conduct final inspection

  12. R4 Future Improvements to ERFO Process • Utilizing SAMMS to capture damages • Develop R4 Web page • Documentation Examples • ERFO “Quick Reference” Link • ERFO Training for Refuge Staff • Provided by EFLHD

  13. DSR Example

  14. Questions and Answers

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