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Agenda

J ob Classification System Redesign Information Session Student Services July 2014 Sheila Reger , HR Consulting Manager Matt Ream, Senior Compensation Analyst. Agenda. Welcome About the project Stakeholders University-wide classification structure Writing your position description

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Agenda

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  1. Job Classification System RedesignInformation SessionStudent ServicesJuly 2014Sheila Reger, HR Consulting ManagerMatt Ream, Senior Compensation Analyst

  2. Agenda • Welcome • About the project • Stakeholders • University-wide classification structure • Writing your position description • Work steps and timing • Resources

  3. Why We Are Doing the Job Family Study • More clearly defined career paths • Competitive pay ranges that reflect current market • Transparent pay structure and career opportunities • More efficient administrative processes • A common structure that enables the University to identify and measure the work performed

  4. About the Project • Civil Service and P&A positions on all five campuses • Approximately 10,500 employees • management • professional • administrative • RFP process: Sibson Consulting selected as vendor • 18 total job families; 10 are complete • Anticipated completion early 2015 • Collaborative approach focused on communication and consensus-building 3

  5. Job Family Project Schedule Estimated completion date for each job family is 2 – 4 months.

  6. Project Stakeholders

  7. Job Family Study Process Review position descriptions Gather input via SME focus groups and interviews Draft classification structure Conduct market pricing analysis Map employees to job family structure Implementation Ongoing communication and approvals, as needed

  8. How Jobs are Reviewed Role Requirements Accountability • Operational Activity • Decision-making Authority • Operational Knowledge • Education and Experience • Management Experience • Technical Capabilities • Industry Knowledge • Planning Horizon • Influence on Institution • Scope of Measurable Effect • Problems Solved

  9. University Structure Labor Represented Positions (not included in study)

  10. Human Resources: BeforeMany classifications, unclear job titles, and incomplete salary ranges

  11. Human Resources: AfterFewer classifications, clearer job titles, and complete salary ranges

  12. Possible results • Cost neutral study; vast majority will see no change to their pay. Exceptions: • Under minimum of new salary range –pay increase • Over maximum of new salary range – pay frozen for up to 3 years • Employee group (labor represented, civil service, P&A) • Exempt v. non-exempt status http://www1.umn.edu/ohr/toolkit/compensation/paypolicy/flsa

  13. Appeal Process • Employees have option to appeal their placement in the new structure • Requires supervisor approval • Appeal panel made up of subject matter experts and HR classification experts • Average of 7% appeals received* • Average of 19% appeals granted* *(Appeals metrics as of 6/19/2014 and do not include previous family studies: Alumni Relations, Communications, IT)

  14. Position Description Collection • Submit an up-to-date position description • Work with your supervisor to complete • Groupedposition descriptions appropriate where multiple employees are doing the same job • Position descriptions due to HR Lead on or before due date 3

  15. Tips and Tools forWriting your Position Description • Template available online; download first • Complete all applicable sections in collaboration with supervisor • Focus on essential, regular tasks and responsibilities, not infrequently performed work • Use your best judgment when determining % of time spent on each essential function • Tools available on the website to assist you • template user guide, video, sample position descriptions 3

  16. Drafting Your Position DescriptionBrown Bag Workshops Thursday, July 17, 11:30 - 12:30   Friday, July 18, Noon - 1:00   Donhowe - Room 210 Drop in for individual assistance -Help getting started -Review and edit your current draft -Get your questions answered -Sign up at the Job Fam website

  17. Work Steps and Estimated Timing 1 2 3 4 5 6 7 8 9

  18. More Information • Position description template • Q & A • Information session video • Register for the PD writing workshop Job Family Website: z.umn.edu.jobfamilies

  19. Questions?

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