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Branch Mission:

Branch Mission: To provide advice, policy, action, & support utility relocations, rail coordination, & rail crossing safety improvements for the benefit of the traveling public. . Utility Relocation for Road Projects Railroad Coordination Program Rail-Highway Crossing Safety Program.

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Branch Mission:

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  1. Branch Mission: To provide advice, policy, action, & support utility relocations, rail coordination, & rail crossing safety improvements for the benefit of the traveling public.

  2. Utility Relocation for Road Projects • Railroad Coordination Program • Rail-Highway Crossing Safety Program

  3. Why is the Utilities & Rails Process Significant? IT IS THE TAIL THAT WAGS THE DOG. The Utilities and Rails is the final phase before construction can proceed.

  4. Why is Utilities & Rails Significant? AND SOMETIMES, THE DOG IS UGLY!!!!!

  5. Why is Utilities & Rails Significant? Delays to highway projects caused by utility conflicts can cost the Cabinet.

  6. Utility Coordination • Code of Federal Regulations • Kentucky Revised Statutes • Govern compensable and non-compensable utilities • Private versus Publically owned

  7. The rules...KRS 177.035 Cost of relocation of publicly or privately owned utility equipment and appliances to be borne by the Cabinet Any municipality/publicly owned utility shall be relocated and reimbursed by the Department for projects. Needs: • Relocation plan • Construction schedule • Agreement • The utility can be reimbursed for up to 12 months after the work.

  8. The rules...KRS 179.265 Cost of relocation of privately owned utility equipment and appliances to be borne by the Cabinet • Such facilities can be reimbursed only if they are outside of public right of way and must be relocated.

  9. How to get Utility Coordination? • Work likely to impact utilities: • Improvements • Replacements • New Facilities • Relocating Facilities • Significant excavation • Work requiring high clearance equipment • Work w/ infrequent impacts: • Resurfacing • Repair of Damaged Facilities • In Situ Replacement However, you have the discretion to involve a utility section if you suspect any utility impacts.

  10. Utility Coordination • Utility relocation agreements set the terms of the relocation & authorize the work. • Agreements must be project specific & include specific language. Utility supervisors are versed in the drafting and execution of these.

  11. Utility Coordination Two primary types of utility relocation agreements: • Keep Cost – Reimbursement is based on contract units and Utility must document costs. • Lump Sum – Reimbursement is based on agreed contract amount ($100K limit)

  12. Who's there? 1 and 2. E.ON - US (Electric and Gas) Contact: Greg Geiser 3. Louisville Water Company Contact: Keith Coombs 4. AT&T KY Contact: Morgan Herndon 5. Metropolitan Sewer District Contact: David Givan 6. Insight KY Partners Contact: Deno Barbour 7. Texas Gas Transmission Corporation Contact: Bill Long 8. MarathonAshland Pipeline Company Contact: Jeff Erwin 9. Indiana Gas Company Inc Contact: Mary Barber 10. Indiana Utilities Corporation Contact: Frank Czeschin 11. Sprint - Fiber Optics Contact: Dana Costa, Jr. 12. Mid - Valley Pipeline Company Contact : Edward (Dan) Harden 13. Level 3 Communications Contact: Tim Morphew 14. Jefferson County Public Schools (JCPS) Contact: Bo Lowrey 15. Kentucky Data Link (KDL) Contact: Bill Hales 16. Time Warner Contact: Jeremy Cornell 17. AT&T Contact: Scott Logeman 18.Windstream Communications Contact: Roger Redford AIRPORT CONTACTS Steve Stoker 502-375-7360 – FFA Location Manager Louisville Regional Airport Authority Andy Hepfinger 502-329-3706 – UPS Construction Railroad Companies 1.C.S.X. Transportation, Inc. 2. Norfolk - Southern Railway Company 3. Paducah and Louisville Railway, Inc. Jefferson County

  13. Utility Coordination Involve your US before submitting estimates Give them tools for investigation Plan time for the US to execute agreements PD requires the US to bill time

  14. Utility Coordination • For utility work in the road contract, all bid items must be included and the entire scope of work must be described in the notes and/or drawings. • The District Utility Section is available to support you. DUS assists all District functions.

  15. Utility Coordination • Utility Impact Note • What & Why? • How do you get it? • Not needed on resurfacing work. • Call KY411 (BUD) before any excavation work.

  16. Improving our process: Utility Relocation • Policy and Procedure Manual • Website/Sharepoint • Term Agreements

  17. Policy and Procedure manual • Fully details Cabinet processes and policy on utility and rail matters pertinent to this Branch. • Provides quick resources such as: forms, memos, legal documents, and links to other resource data. • Includes chapters on Maintenance & HSIP To Be Released Late 2011

  18. website / sharepoint • Website provides immediate access to the latest, editable forms, memos, and legal documents. • Sharepoint will provide a forum for our utility staff to communicate statewide, share data and plan events. Sharepoint To Be Released in 2012 Website Released July 2011

  19. Term Agreements • Currently researching the feasibility of statewide (term) agreements with large utility companies. • Process may shorten negotiation time. To Be Released Late 2011

  20. Railroad Coordination Branch is involved in road projects in order to: Acquire rights of entry Coordinate plan review with RR companies to avoid conflicts, Coordinate flagging to protect RR facilities Assure that Cabinet contractors protect Cabinet from liability (insurance & construction)

  21. Improving our process: Railroad Coordination for Road Projects • Establishment of a Dedicated Coordinator Position • Term Agreements • Initiating Crossing Rehabilitation Projects

  22. establishment of a dedicated position • Allen Rust, EIT (502)564-3210 • Position coordinates railroads on any Cabinet road project involving rail (Development and Delivery). • Simplify & expedite railroad coordination. Available now!

  23. term agreements • Executing statewide (term) agreements with all large railroad companies. • Process change is expected to: • Shorten negotiation time • Simplify construction coordination • Provide contractors clear information to bid Available September 2011

  24. Railroad Coordination • Railroad Coordination term agreements • Base contractual language • Special Note for Protection of Railroad Interests • Project summary sheet • Changes in flagging costs due to the term agreement. • Railroad Protective Liability Insurance. • Charge to the project number

  25. rehabilitation projects • Rough crossings identified are now more easily rehabilitated. • Rail coordinator, District PDP, and the railroad can actively partner in the process. Available now!

  26. Improving our process:Rail-Highway Crossing Safety Program • Investing in GPS Data Gathering System • Development of the RCI Data Management System

  27. RCI Data Management System This system will allow the Cabinet to better manage the rail safety program by: • Securing data. • Interacting with GPS system. • Spatially locating and mapping crossings. • Better prioritize crossing needs. • Allow for data Sharing with Cabinet staff.

  28. RCI Data Management System

  29. Future Developments • Release of a Policy and Procedure Manual: one chapter dedicated to maintenance work and HSIP work. • Development of a Rail Crossing Database with mapping and GIS capacities. • Utility Company Term Agreements

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