Department of Women's Empowerment and Gender Equality - 2012/13 Annual Report

1. PRESENTATION TO THE PORTFOLIO COMMITTEE 2012/13 ANNUAL REPORT 10 OCTOBER 2013Presented by : Ms Veliswa Baduza Director-General

2. Table of Contents • Annual Report - 2012/13 • Strategic Overview • Overall Performance Overview of the Department • Performance overview per Programme • Overall Financial Performance of the Department • Financial Performance per Programme • Auditor-General’s report • Governance • Highlights of Significant Achievements • Requested Adjustments for 2013/14 (AENE) • Funding Re-alignment - 2014/15 and the Medium Term Expenditure Framework (MTEF)

3. Strategic Overview Vision A fully inclusive society free from unfair discrimination, inequality, abuse and exploitation Mission To drive Government`s equity, equality and empowerment agenda for women, children and people with disabilities through an integrated approach to accelerate the realisation of their human rights Values Performance excellence Integrity Equality Fairness Consultation Accountability Empowerment Social Justice and Redress

4. Performance overview of the Department Figure 1 below provides the performance scores for the four Programmes in the department, namely Administration, Women Empowerment and Gender Equality (WEGE), Children’s Rights and Responsibilities (CRR) and Rights of People with Disabilities (RPD), in relation to set annual targets outlined in the 2012/13 Annual Performance Plan. The programmes had achieved as follows: Administration 71% (51 of 71), WEGE 82% (14 of 17), CRR 93% (13 of 14) and RPD 31% (5 of 16). The total of achieved targets is 83 out of 118, (70%) while 35 targets (30%) were not achieved. Figure 1: Programmes Performance scores

5. Performance overview of the Department Figure 2 below provides a graphical depiction of the overall performance of the Department in relation to set annual targets outlined in the 2012/13 Annual Performance Plan. The department had achieved 70% (83 of 118 set targets), and not achieved 30% (35 of 118 set targets). Figure 2: Departmental overall score against Predetermined Objectives for 2012/13

6. Performance overview for the DepartmentComparison of Departmental Performance 2011/12 and 2012/13 The graph below illustrates a comparative analysis of the overall performance of the department during the financial years 2011/2012 and 2012/2013. In 2011/2012, the department planned 121 targets and achieved 63% while 37% was not achieved. During the 2012/2013 financial year, the department’s performance improved by 7%, where out of the planned 118 targets, 70 % were achieved and 30% remained unachieved. Figure 3 (B): Comparison of programmes performance for 2011/12 and 2012/13

7. Performance overview for the DepartmentComparison of Programme Performance 2011/12 and 2012/13 A comparison is made in figure 3(A) below of the department’s performance per programme in the 2011/12 and 2012/13 financial years against predetermined objectives. Although the graph below indicates improvement in the performance of the department in 2012/13 relative to the 2011/12 programme performance, the Rights of People with Disabilities (RPD) Programme did not perform well - with 31% (5 of 16 planned targets) achieved and 69% (11 of 16 targets) not achieved. Figure 3 (A): Comparison of programmes performance for 2011/12 and 2012/13

8. Human Resource Management Overview Report A comparison is made in figure 4 below of the department’s vacancy rate in the 2011/12 and 2012/13 financial years. The department had a vacancy rate of 15.8% in 2011/12 compared to 15.0% in 2012/13. Regardless of the slight decrease of the vacancy rate in 2012/13 the department has managed to pull through and improve the performance of 2012/13 with 70% compared to 63% of 2011/12. Figure 4 Comparison of vacancy rates for 2011/12 and 2012/13

9. Programme 1 - Performance Overview The figure below illustrates that out of 71 planned targets , Programme 1 achieved 51 targets (71%) while 20 targets (29%) were not achieved.

27. Programme 2 - Performance Overview The figure below illustrates that out of 17 planned targets , Programme 2 achieved 14 targets (82%) while 3 targets (18%) were not achieved.

33. Programme 3 - Performance Overview The figure below illustrates that out of 14 planned targets, Programme 3 achieved 13 targets (93%) while 1 targets(18%) were not achieved.

38. Programme 4 - Performance Overview The figure below illustrates that out of 16 planned targets , Programme 4 achieved 5 targets (31%) while 11 targets(69%) were not achieved.

44. Overall Financial Performance of the Department • The department spent 93% of its allocated budget, with an under-spending of 7% • There was an improvement from the 2011/12 budget expenditure performance • The major cost drivers of the budget per economic classification are: • Compensation of Employees (expenditure is at 94%) • Goods & Services (expenditure is at 88%) • Transfer to the Commission on Gender Equality (CGE) was R59 073 million which amounts to 100% expenditure in this economic classification • Donor funding was received to the value of R3 541 million to assist in the implementation of some KPIs

45. Programme 1 Financial Performance • In 2011/12 Programme 1 over spent on Compensation of Employees by (R10 858) million. However, this was corrected in 2012/13 by ensuring that there is no over spending in this expenditure item • In 2011/12 the Programme over spent on Goods & Services by (R13 072) million and this was closely monitored • and avoided in 2012/13 • The under spending on Goods & Services in 2012/13 was due to the non-billing by the Department of Public • Works (DPW) for Office Accommodation

46. Programme 2 Financial Performance • The under spending on Compensation of Employees was due to delays in the recruitment processes in 2012/13 and the funding that was received in December 2012 from National Treasury • Goods & Services under spent by R820 000 which was earmarked for the NCGBV

47. Programme 3 Financial Performance • In 2011/12 Programme 3 over spent on Compensation of Employees by (R1 214) million. However, in 2012/2013, there was an under spending in this budget item due to delays in the recruitment processes • On Goods & Services the Programme over spent by (R582 000) in 2011/2012. In 2012/2013, the under spending of R2 310 million was due to the delay in the development and publication of the UNCRC reports and African Union Charter.

48. Programme 4 Financial Performance • The under spending on Compensation of Employees was due to delay in recruitment processes in 2012/13 and the funding that was received in December 2012 from National Treasury • Goods & Services was under spent by R600 000 due to the delay in conducting the baseline studies on Public Servant, Student in Public Universities and Learnership Programmes for People with Disabilities

49. Auditor General’s Report • The department received an unqualified audit opinion with emphasis of matter • No material findings were reported on Predetermined Objectives on usefulness and reliability of information • The Internal Audit did not have a three year rolling strategic plan • In some instances procurement processes were partially complied with • Effective steps were not taken to prevent irregular expenditure

50. Action plan to improve controls • Interim financial statements are prepared on a quarterly basis to improve the quality and integrity of information • In 2013/14 the performance indicators and annual & quarterly targets will follow the SMART principle in order to avoid too many targets not measurable and achievable • Quarterly reports and portfolio of evidence are discussed at Branch level and signed off by the Programme Managers • Reports are audited internally and endorsed for consideration by the Audit Committee • The capacity of the Audit Committee has been increased • The department is in the process of capacitating the Internal Audit Unit • Improved internal controls have been introduced to ensure full compliance with Supply Chain Management processes