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DEFINING “ DISASTER”

DEFINING “ DISASTER”. June 2007 ASEE ELD James Van Fleet . What are we talking about?. Your Disaster Response Team is hand-picked, trained and ready Your Plan is up-to-date Your building is surveyed Your closet is stocked with supplies YOUR MISSION IS CLEAR . . . .

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DEFINING “ DISASTER”

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  1. DEFINING “DISASTER” June 2007 ASEE ELD James Van Fleet

  2. What are we talking about? • Your Disaster Response Team is hand-picked, trained and ready • Your Plan is up-to-date • Your building is surveyed • Your closet is stocked with supplies • YOUR MISSION IS CLEAR . . .

  3. Three Levels of Disaster • INCIDENT • EMERGENCY • DISASTER

  4. INCIDENTS • Small, ~1--25 items affected • Single trained staff member can respond, without outside assistance or resources • Sometimes more instructive than destructive

  5. Vandals Strike

  6. Leaky air handling unit

  7. EMERGENCIES • May require emergency responders! • ~25--100 items affected • Usually require more than one staff member, working over several days • May require outside resources for long-term recovery

  8. Leaking roof drain

  9. air drying

  10. shelf shifting

  11. Sandbags for “flood control”

  12. DISASTERS • WILL REQUIRE immediate contact with emergency responders • Affect more than ~100 items from collections, affect building, services • Require the attention of most members of the Disaster Response and Recovery Team, over several days / weeks • Require outside resources for recovery

  13. water filtration line

  14. chlorine stains (and fumes)

  15. A librarian’s nightmare

  16. Munters dries us out

  17. We prefer to call it . . . “Preservation Planning” Which we need to define better • for our own staff and administrators • when we are dealing with anyone outside the library, or library community • and especially when we are dealing with agencies outside of the university.

  18. Defining Our Role • Insurance • Campus-wide Emergency? • Regional Disaster? • Continued provision of services • Preservation

  19. Insurance • Make sure the Insurance company has a copy of your Disaster / Preservation Plan • Make sure campus administrators know your building is the most valuable one on campus!

  20. Campus-wide Emergency • Make sure you have staff members in the loop • Establish communication with emergency responders (put on your neon green hats!) • Work with the decision makers

  21. Regional Disaster • Establish communication, through university channels, with emergency responders, FEMA, Red Cross • Contact your emergency supply / service vendors • Cross your fingers and wait your turn

  22. Continued provision of services • A server off-site may “preserve” your library services and collections better than any disaster response • Be a part of the campus-wide plan for communicating with the university community

  23. Defining Preservation • Its NOT about people, its all about things (call them infrastructure) – buildings and collections • It requires planning, support, and trained and dedicated staff • It can happen before, during and after a disaster, if we are allowed to do our job

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