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Benefits Presentation Plan Year 9/1/19 - 8/31/20 RA/TA/GA Orientation

Learn about the enrollment and eligibility rules for the employee benefits program for the year starting on September 1, 2019, presented by Marita M. Yancey, Sr. Director of Benefits and Wellness.

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Benefits Presentation Plan Year 9/1/19 - 8/31/20 RA/TA/GA Orientation

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  1. Benefits Presentation Plan Year 9/1/19 - 8/31/20 RA/TA/GA Orientation Presented by: Marita M. Yancey, Sr. Director of Benefits and Wellness HR-Employee Benefits Services

  2. Enrollment/Eligibility Rules • Eligibility: Appointment of .50% FTE for at least 4.5 months • New hires/newly eligible/Returning RA/TA – must enroll within 31 days from start/rehire date • Annual Enrollment – July 15 – July 31 each year • Family Status (Life Events) - 31 days from event date • Marriage, divorce, annulment, or spouse’s death • Birth, adoption, medical child support order or dependent’s death • Retirement, separation, end job/assignment • significant change in residence if it changes eligibility; • change of job status affecting eligibility (e.g. FTE changes, non-benefits eligible part-time to full-time, starting or ending employment, starting or returning from FMLA or LOA, etc.); • change in dependent’s eligibility (e.g., reaching age 26, or gaining or losing eligibility for any other reason); or significant change in coverage or cost of other benefit plans available to you and your family. • Spouse & children are eligible to enroll with proof of relationship

  3. Basic Coverage Package

  4. Waived Medical Coverage • Student who waived Medical coverage due to having Student Health Insurance or other Group Employer Coverage such as parents’ or spouse’s employer coverage will be eligible for free coverage of up to maximum of $157.01 per month • Dental Select or Dental Plus (except Family Dental Plus since cost is $244.39) • Vision Plus (Employee or Family) • Maximum AD&D Coverage – Employee or Family • Proof of enrollment in the student health and/or employer group insurance plan is required to be uploaded on My UT Benefits.

  5. Employee Plans vs. Student Plan *Coverage limited to SWHR (UT Connect) Network Providers in North Texas UT Select Medical Plan Link

  6. Prescription Drug Benefits Express Scripts If you obtain a brand-name drug when a generic equivalent is available, you are responsible for the generic copayment plus the cost difference between the brand-name drug and the generic drug. Chart illustrates benefits when network pharmacies are used. Non-network benefits are also available; see Enrollment Guide for more information. Effective 9/1/19 – you may obtain 90 day supplies at all Walgreens and UT Pharmacies with same copay as home delivery.

  7. PPO – How It Works Your Choice

  8. UT Connect Medical Plan Network UT Southwestern Medical Center Faculty Texas Health Physicians Group Affiliated Independent/CommunityPhysicians • 4,200+ Physicians and Caregivers Located Throughout North Texas • 1,500+ Primary Care Physicians (PCPS) Available for Adult and Pediatric Care • 80+ Areas of Specialty Care, Including Access to Groundbreaking Treatment Options for Major Illnesses Physicians & Caregivers UT Southwestern Medical Center Texas Health Resources Hospital Locations Children’s Health Cook Children’s Medical Center Hospital Locations

  9. ORfor Worldwide Assistance call 1-800-810-BLUE (2583) From your computer OR mobile phone, log on to bcbstx.com/utand click on “Doctors and Hospitals” Call Customer Service on the back of your ID card 866-882-2034 BCBS Customer Service • Blue Access for Members • Health Advocates • Claims and coverage • Membership eligibility • Help with online tools • ID card requests • Health education • New for 9/1/19 • Health Advocate Solutions • MD Live • Hinge Health • Omada Health • Livongo

  10. UT Connect Medical Plan Network Phone number will be on your ID Card.

  11. Dental Benefits Overview www.deltadentalins.com/universityoftexas Customer Service 800-893-3582

  12. Delta Dental Networks

  13. Superior Vision CUSTOMER SERVICE (800) 507-3800 https://www.superiorvision.com/openenroll/ut

  14. UT FLEX – Maestro Health Enroll in UT Flex to Save on taxes and increase your take home pay! Contributing pre-tax dollars helps reduce your taxable income and increase your take home pay! Two types of UT FLEX accounts • Health care account – 2019-2020 limit of $2,700 per IRS • Dependent care account – Limit $2,500/$5,000 per IRS • Minimum amount of $15 per month to participate Debit Card Available for Health Care • Note: You (and/or your spouse) don’t need to be covered under UTD health plan to participate.

  15. Life & Disability Plans

  16. Accidental Death & Dismemberment

  17. Part-time Insurance Premiums 17

  18. COBRA Coverage • Coverage for faculty and RA/TA generally ends on May 31st (end of school) for those who are not appointed during the summer period and no Fall classes • UTD will offer COBRA coverage if you and your dependents lose coverage • COBRA notice mailed to home • Contact vendors for conversion to individual coverage may be available for voluntary insurance, if eligible, and apply within 31 days from coverage end date • Review COBRA coverage information online. 19

  19. Voluntary Retirement Program Enroll Online

  20. What is Next? • Review your benefit options • Review and watch for your Initial Benefits Enrollment Notice via your UTD email. If you don’t get in 3 weeks, email benefits@utdallas.edu. • Enroll for Benefits within 31 days from start date through My UT Benefits • Upload all documents needed by deadline date • Submit evidence of insurability by the deadline • Designate your beneficiary online • Review your Confirmation Statement • Review benefits deduction from your paychecks on your 1st or 2nd paycheck • Email benefits@utdallas.edu of discrepancies • August new hires/newly eligible may require dual enrollment (Plan Years 2018-2019 and 2019-2020). Review our elections for both years.

  21. Enroll through

  22. My UT Benefits Portal

  23. Family Medical Leave Act (FMLA) • Notify supervisor/manager of your absence; Notify HR if you are absent more than 3 days • Apply for Family and Medical Leave if absence is due to serious health condition of employee and eligible dependents, child birth and military exigency that resulted in continuous absence of more than 3 days or for ongoing/periodic absences due to treatment of serious health condition • Complete/sign the Request for Family and Medical Leave Form and submit to HR – Leave Administrator with supervisor signature • Have the treating physician complete and sign the Certification of Health Care Provider (CHCP) form and send the completed form to the Office of Human Resources directly. • Provide 30 days advance notice of planned leave (i.e. pregnancy and planned surgery) • The Leave Administrator will review your request and inform you if you are eligible under the Family Medical Leave Act or other type of leave. • Notification of leave if foreseeable should be made 30 days in advance; if unforeseeable, as soon as practicable • Provide release to return to work 5 days prior to returning • Contact the Leave Administrator at LOA@utdallas.edu for any leave questions

  24. Benefits/ACA Acknowledgement Please sign and return the Benefits & Retirement Eligibility and ACA Notice Acknowledgement sent/given to you. http://www.utdallas.edu/hr/download/Benefits_New_Hire_Retirement_Eligibility.pdf 25

  25. Disclaimer • This presentation provides an overview of terms and conditions of the insurance, retirement and wellness programs for The University of Texas System. OEB maintains plan guides, which contain more detailed information. The plan guides can be found online at ww.utsystem.edu/benefits. Please consult the plan guides for specific benefit information. • The University of Texas System reserves the right to amend, change or terminate the health and welfare benefit plans, any underlying contracts or any other programs, at any time and without notice, at its sole discretion, according to the terms of the applicable plans or programs. • If any errors occur, the policy and plan guides will prevail.

  26. Resources • UT Dallas HR-Benefits Page • UT System Office of Employee Benefits Website– Online Benefits information Resources • My UT Benefits -Online Enrollment; Benefits Summary; Online Beneficiary Access • Annual Enrollment and Resources for Employees • Interactive Benefits Cost Worksheet • Retirement Overview and Educational Resources • UT Systems Living Well Health & Wellness Program • Affordable Care Act Information

  27. Resources and Contacts • UT Retirement Programs • UT Retirement Manager(UTRM) Online Retirement System • Benefit Vendor Contacts, Group Numbers and Websites Contact Information • HR-Benefits Team Members • benefits@utdallas.edu – benefits mailbox • loa@utdallas.edu ; Policies: https://policy.utdallas.edu/utdbp3054 • HCM-Timereporting@utdallas.edu

  28. HR-Benefits Team at Your Service!

  29. Student Health Insurance Office Student Health Insurance Office Phone: 972-883-2747Fax: 972-883-2069Email: stuhealthinsurance@utdallas.edu To schedule an an appointment with the Student Health Insurance Coordinator: https://stuhealthinsurance.acuityscheduling.com Hours and Location Student Services Building, fourth floor, SSB 4.700 Monday-Thursday, 8 a.m.-6 p.m.Friday, 8 a.m.-5 p.m.Closed Saturday, Sunday and University holidays Academic HealthPlans For contact information, visit utdallas.myahpcare.com/contact. 29

  30. Benefits Express We can help you with your enrollment! 30

  31. Questions? Check out the UT Dallas HR-Benefits Website and The UT System OEB Websitefor more information. Thank You! If you need assistance in enrolling or questions about your benefits , please email benefits@utdallas.edu. Reminders: You must enroll within 31 days from your date of hire/rehire or effective date of employment. F & J1 Visa holder deadline to waive student health insurance is September 16, 2019. 31

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