Data-based Decision Making and Problem Solving in PBIS Schools

1. Data-based Decision Making and Problem Solving in PBIS Schools VTPBiS Leadership Forum October 7, 2016

2. Agenda • TIPS Meeting Process • Data Analyst • Drilling Down and Solution Development • Next Steps: Sharing Data with Staff • SWIS Updates • Additional Resources

4. Activity 1: With your neighbor, discuss the following: What were your successes and challenges in using PBIS data so far this year? (fidelity and/or student outcome measures) We will ask for a sampling of responses

5. Data based decision making Team Initiated Problem Solving (TIPS): http://www.uvm.edu/~cdci/best/pbswebsite/SWISandTIPS.htm

6. TIPS offers: Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual.

7. Effective meetings extend before and after the actual meeting time! • BEFORE: • Set agenda and send to team • Collect data, review, and prepare summary statements • DURING: • Follow agenda & time frames • Review data • Make precision problem statements • Develop solutions • Take notes and set action items • AFTER: • Complete action items • Follow-up on action item status

8. Skills for Meeting Roles Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual.

9. Data Analyst Role & Responsibilities • Create relevant data summaries for team to review • Facilitate a problem solving discussion • Evaluate the impact of solutions and fidelity of implementation • Prepare a brief written summary for distribution at meetings • Help to generate reports during the meeting as questions of the data arise

10. Question: To what extent does someone function as data analyst in your PBIS planning meetings? • There is a person identified in this role who prepares data for review and points out trends in advance for discussion and problem solving at meetings. • One person on the team brings data to the meeting for the team to review. • There is no one in particular serving in this role. The Team reviews and analyzes the data together at the meetings. • Data is not used in our meetings so there is no need for a data analyst

11. Team Initiated Problem Solving (TIPS) Model Identify Problems Develop Hypothesis Evaluate and Revise Action Plan Collect and Use Data Discuss and Select Solutions Develop and Implement Action Plan Problem Solving Meeting Foundations

12. TIPS Problem-Solving “Mantra” (Innovation neutral: Use for Reading, Behavior, Math, School Improvement) • Do we have a problem?(identify) • What is the precise nature of our problem? (define, clarify, confirm/disconfirm inferences)  • Why does the problem exist & what can we do about it? (hypothesis & solution) • What are the actual elements of our plan? (Action Plan) • Is our plan being implemented & is it working? (evaluate & revise plan)

13. 1. Do we have a problem? (identify) Look for gaps and trends in your data • How do our data compare with last year? • How do our data compare with national/regional norms? • How do our data compare with our preferred/expected status?

14. Types of data to consider

15. 2. What is the precise nature of our problem? (define, clarify, confirm/disconfirm inferences)

16. Drilling Down and Solution Development https://www.pbisapps.org/Pages/Default.aspx

17. What is the precise nature of our problem ?

18. 3. Why does the problem exist & what can we do about it? (hypothesis & solution) Hypothesis? Solution???

19. Go to Your Data!

20. Activity 2: Spend 10-15 minutes looking at your own SWIS (or other school) data in order to begin identifying your own precise problem statement We will ask for a sampling of responses

21. 4. What are the actual elements of our action plan?

22. Include logistics:!

23. 5. Is our plan being implemented & is it working? (evaluate & revise plan) Ask the following: • What will ‘it’ look like when you say it is not a problem? • How often will you conduct a status review? • How you will know that the solutions had a positive effect on student achievement, social competence, and/or safety? • How often will you monitor student progress? • What will the data tell you when the problem is solved?

24. Next Steps… At the end of the meeting: • Finalize next meeting date and agenda items • Evaluate how the meeting went After the meeting: • Distribute Meeting Minutes and Problem- Solving Form to team members within 24 hours

25. Now what? Share data and plan with your staff!

26. Example Data Team Meeting https://youtu.be/ZCr4MyTCAxw

27. SWIS Updates https://www.pbisapps.org/Pages/Default.aspx

28. Question: What is one strategy you plan to implement back at your school?

29. Resources and Next Steps • Review VTPBiS Assessment Schedule: • Complete the SAS & TFI (January – March 2017) • Check out the VTPBiS Professional Learning Calendar for training opportunities • Contact your State TA for support • Use each other as resources

30. Your VTPBiS State TA

31. Thank you!