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Comprehensive School-Based Dental Clinic Management Guide

Explore the essential aspects of setting up and running a school-based dental clinic, including space requirements, equipment options, integration with school activities, shared consent forms, staffing needs, system requirements, quality improvement, and financial sustainability. Learn about the benefits of eliminating transportation barriers and integrating dental services with medical and social services for comprehensive care.

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Comprehensive School-Based Dental Clinic Management Guide

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  1. DENTAL CLINIC Minimum space requirement – 100 square feet • Fixed Clinic: Portable or “Plumbed” equipment Or • Portable Clinic

  2. Benefits of School-Based Dental Clinic • Elimination of Transportation Barriers • Integration of Oral Health in School Activities • Integration of Dental Services with Medical and Social Services: Comprehensive Care

  3. Integration of Services • Shared Consent Form • Unit Record • Cross Referrals • Ongoing Communication: • Formal communication through meetings • Informal communication

  4. Staffing • Dentist • Dental Hygienist: • Clinical preventive services • Classroom education • Classroom screening • Dental Assistant

  5. System Needs • Appointment System • Billing System • Accounting • Procurement and Inventory Control • Continuous Quality Improvement • Management Information System

  6. Management Information System • Input data – Encounter form, registration log, accounting data, budget • Output Tables: • Targets • Indicators: Three Key Indicators Encounters per Hour Direct Cost per Encounter Direct Cost per User

  7. Key Indicators Children’s Aid Society Dental Program FY’06 Indicator School Clinic Center Clinic Encounters/Hour 1.64 1.17 Cost/Encounter $63.68 $101.62 Cost/User $166.24 $197.69

  8. Revenues • Medicaid and CHIP • Patient Billing • Private insurance • Patient billing at reduced fees • Community Support • Private donors • Corporations and local business • Local dentists • Grants – Foundations/government

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