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SSVF Program Launch: Establishing Services in Compliance with Goals and Regulations

SSVF Program Launch: Establishing Services in Compliance with Goals and Regulations. HMIS: Data Collection and Using Data for Program Monitoring and Decision Making. What is HMIS?.

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SSVF Program Launch: Establishing Services in Compliance with Goals and Regulations

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  1. SSVF Program Launch:Establishing Services in Compliance with Goals and Regulations HMIS: Data Collection and Using Data for Program Monitoring and Decision Making

  2. What is HMIS? • A Homeless Management Information System (HMIS) is a community-based software application that collects and reports on client-level information about the characteristics and needs of people who are served by programs intended to prevent and end homelessness • Measures program effectiveness • Measures patterns of service use • Produces unduplicated count of homeless

  3. SSVF & HMIS • SSVF Requirements: • Participate in your local HMIS • Required to export HMIS data monthly and upload into VA Repository • If local requirements conflict with SSVF program requirements, contact your regional coordinator to seek technical assistance

  4. Roles & Responsibilities • Grantee • Compliance: HMIS participation; data quality, governance, privacy, and security standards, • CoC Participation: system planning, HIC, PIT • HMIS System Administrator • Software Solutions Provider / Vendor • Continuum of Care (CoC)

  5. Grantee Monthly Upload Process STEP 3: Grantee Uploads into VA Repository STEP 2: HMIS Administrator OR Grantee Exports Data in CSV or XML format monthly STEP 1: HMIS Users Enter Data into HMIS

  6. Multiple HMIS implementations**REVISED GUIDANCE!** • If your program operates within the jurisdictions of multiple HMIS implementations; you can now select a single HMIS for purposes of data collection and reporting. • In the future, after revised HMIS data standards are effective, SSVF enrollments will be tied to a CoC code so HUD and VA will be able to disaggregate SSVF data by affiliated CoC.

  7. Where to begin: Set-up Steps

  8. Key SSVF HMIS Resources • SSVF Knowledge University : • HMIS Training Curriculum includes: • Data Collection templates • HMIS Set-up Checklist • Repository User Notes • Data Upload Criteria • Data Quality Standards and Sample Plan • HMIS Privacy & Security Requirements, Sample Forms • CoC Integration & Planning • HUD Homelessness Resource Exchange CoC contact information

  9. Finally… • Who to contact with HMIS questions? • Regional Coordinator! If it’s a very technical issue, they will refer you to the SSVF HMIS technical assistance providers (Molly, Kelli, Jeff, Matt) • Questions? • Activity time!

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