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How to Avoid a Power Point Disaster. For Projects, Oral Defense and Symposia Created by Alicia Wargowsky & Christen Rae Revised by Mehreen Arshad Fall 2006. Introduction.
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How to Avoid a Power Point Disaster For Projects, Oral Defense and Symposia Created by Alicia Wargowsky & Christen Rae Revised by Mehreen Arshad Fall 2006
Introduction • A basic template is available from the BATS website (http://www.dickmalott.com/students/undergradprogram/BCW/microsoftjobaids/)
General Presentation Tips • Never read the content of a slide or stay quiet during your entire power point • Use your presentation as a guideline • let the audience read it to the background music • OR provide spoken elaboration of bulleted points
General Presentation TipsContd. • Don’t use esoteric or unusual abbreviations • Refrain from using automatic slide transition • Read through the text of your slide 3 times before advancing to the next slide.
Beginning steps • Create a specific folder for each PowerPoint presentation on your computer where you will save the following: • PowerPoint Presentation • Embedded Font • Music file • To Create a folder on Desktop: • Right Click on your desktop • Select “New”, and then “Folder”
To Save your PowerPoint file: Open PowerPoint program Save the file in the folder created above Save as “last name.semesteryear.” E.g. Wargowsky.Fall2003 You may now begin making your Killer PowerPoint Presentation! Beginning steps Contd.
Music • To insert Music into your slideshow: • Locate the sound file you are looking for. Copy this file into the presentation/slideshow you have created • Go back to your PowerPoint program. Click Insert on the toolbar, select “Movies and Sounds.” • Select “Sound from File” and locate the sound file from the presentation folder than you have created. • Click OK once you have found your sound file.
Music Contd. • Select “Yes” when prompted to play music automatically • Drag the music-speaker icon off the slide. • Right click on the icon and select, “Custom Animation.”
Music Contd. • In the Custom Animation task pane on the right hand side, arrange the list of effects so that the Music file is at the top. • Click on the music file, and from the scroll down menu select “Effect Options,” and then “Effect.” • Enter the number of slides you want the music to play in by adding a number in the “stop playing after” box.
General Tips for Music • Do not use music with lyrics or loud instrumental music • Make sure the transition between songs is smooth • Be thoughtful and original with your music! • Remember to copy the music file to your computer!!
Fonts • Do not use unusual fonts unless you… • embed them in your power point • To learn how to embed fonts into your PowerPoint, visit (hyperlink to be added)
Fonts Contd. • Do use: • Font colors that contrast with the background, e.g. a light font color with a dark background • Do not use: • blue font color on a black background • a yellow font color, unless it is on a black background • and using yellow in graphs never works!
Video & pictures • Use original digital photos or videos about you and the project you worked on! • Use clip art to fill spaces that are empty! • Use a graphic on each slide!
Themes • Students often use themes in PPT slide shows. • While your presentation should be colorful, creative, and entertaining, themes are very distracting. Examples: Lion King, Power Puff Girls, Friends, etc.
Themes Contd. • Do Not use themes, especially TV shows or cartoons! • Unless you are REALLY GOOD at them! • Unless it is a good theme for what you are talking about! • Instead use clip art, original photos, and videos about your project or research
Appendix A:Content for P499 & BATS MA Students • Follow the outline of your thesis • Focus on your system’s disconnects and how you have fixed them • Only use the 3-Con model if it applies to the participants of your project rather than applying it to yourself or your supervisor.
Appendix A Contd. • Just present your project, not the BRSS or the BRSS contingencies. • Show the responsibilities of each student participating in your project and how it contributes to the overall goal of your project. • Show relevant samples of material that you have developed, if applicable (e.g.=manual).