Coaches Calendar: Your Implementation Roadmap

1. Coaches Calendar: Your Implementation Roadmap Peg Mazeika Regional Technical Assistance Coordinator, Wisconsin RtI Center mazeikap@wisconsinpbisnetwork.org Linda Stead Regional Technical Assistance Coordinator, Wisconsin RTI Center steadl@wisconsinpbisnetwork.org

2. Implementation of PBIS involves • systems change. • It disturbs existing systems and will likely involve • a break from how things have been done in the • past. It is complex and non-linear. • Systems change is difficult because it involves • managing tasks and resources • plus managing people who may be • resistant to the change.

3. Magnitude of Change

4. PBIS Goal: Systems Change • Change the environment so . . . • It is more efficient and effective for staff to use PBIS rather than ‘business as usual’ • Train, support, technical assistance, technology • All students have the ability to respond and function more efficiently and effectively • Teaching, reinforcing, multiple tiers of support • All decisions are driven by data • Problem identification • Problem analysis • Interventions • Evaluation

5. PBIS Implementation OUTCOMES Supporting Decision Making Supporting Staff Behavior DATA SYSTEMS • Team approach • Administrator participation • Community of Practice (skill development & performance feedback) • ODRs • Academic progress • Attendance • Direct observation • School improvement goal progress • Process tools (fidelity) PRACTICES Supporting Student Behavior • Define behaviors, expectations, and rules • Teach, model, and acknowledge behaviors, expectations, and rules • Correct behaviors • Consensus/collaboration

6. Avoid ‘Train & Hope’ Coaching Insert Coaching into the cycle and implementation of new information/skills will increase significantly!!

7. Why is Coaching important to schools implementing SWPBIS?

8. Next to the principal, coaches are the most crucial change agent in a school. • Fullan & Knight, 2011

10. The concept of a coach is slippery. Coaches are not teachers, but they teach. They’re not your boss – but they can be bossy. Mainly, they observe, they judge, and they guide. • AtulGawande • Coaches have to watch for what they don’t want to see and listen to what they don’t want to hear. • John Madden

11. Coaching Defined Coaching is a process that facilitates educational personnel (individually or as a member of a team) to implement effective practices with fidelity and durability. Steve Goodman

12. Coaching Defined • Coaching is the active and iterative delivery of: • (a) prompts that increase successful behavior, and • (b)correctionsthat decrease unsuccessful behavior. • Coaching is done by someone with credibility and experience with the target skill(s) • Coaching is done on-site, in real time • Coaching is done after initial training • Coaching is done repeatedly (e.g. monthly) • Coaching intensity is adjusted to need

13. Coaching Functions Facilitate Coaching Functions Content and Knowledge Communicate • Action Planning • Faculty training • PBIS Implementation • PBIS knowledge • Response to Intervention • Behavioral knowledge • Link to resources • Faculty • Administrator • District Coordinator • Community http://flpbs.fmhi.usf.edu/coachescorner.asp

14. PBIS Coach as Facilitator • Creates a positive, supportive environment • Creates and helps ensure structure within team meetings • Helps identify team member roles and responsibilities • Ensures team consensus • Guides the development of the Team Action Plan • Facilitates the problem-solving process • Guides and ensures implementation fidelity of the PBIS framework

15. PBIS Coach: Content and Knowledge • Fluent in PBIS principles (features, practices, and systems across the tiers) • Knowledgeable of RtIprinciples (i.e. triangle or continuum of supports) • Understands basic behavioral principles • Familiar with the components and operation of a proactive school-wide behavior discipline system • Aware of the application of school-based data management and data-based decision making • Able to evaluate date and make data-based decisions

16. Critical Features of Coaching • Communication • Organization • Technical Assistance • Reinforcement of leadership team and school staff

17. Communication • School leadership team • Building principal • Building staff • District Leadership • Families and Community

18. Organization • Meeting agendas, minutes, action plans, etc. • Outcome and Evaluation data • Documentation of systems and artifacts

19. Technical Assistance • Model data-based decision making process • Evaluation of implementation assessments • Specific suggestions for action planning and task completion

20. Reinforcement • New, different, or difficult tasks • Moving in the “right direction” • Activities critical to implementation • Ratio (5:1)

21. Provide‘SUPPORT’ to the PBIS Team • • Support sustainability and accountability of the team • • Use the Team Action Plan to ensure fidelity of • implementation • • Provide behavioral knowledge and build behavioral • capacity • • Provide a link between the team, principal, and • District Leadership • • Ongoing communication with key stakeholders • (administrator, staff, families) • • Report student data and implementation evaluations • • Transition schools to fidelity / ‘Exemplary School’ • status

23. WISCONSIN PBIS COACHES CALENDAR http://www.wisconsinpbisnetwork.org/coaches/coaching-calendar.html

24. Roadmap • Internal Coach Year at a Glance

25. su • Each month has coaching tasks for: • Information (Data) • – E.g., review ODR graphs, suspension, ethnicity, attendance, & academic data • – E.g., review results surveys, checklists • Planning (Systems) • – E.g., develop needed Cool Tool lesson(s) & schedule time to teach, • plan school-wide celebrations • Implementation (Practices) • – E.g., teach cool tools, conduct grade level celebrations • Communication with staff, families, • and community • – E.g., present results of evaluation, share data summaries, parent/ • community newsletters

27. 5Ways You Can Promote and Sustain School-wide Implementation

28. 1. Renew commitment each year Develop and recommit to team process and PBIS process with staff - ask for buy-in each year-showcase results and form a plan that addresses trends seen from this school year - if you can predict it, you can prevent it…. • Develop “marketing plan” to renew commitment -how will you keep it novel and new in school and community? • Continue to make it a priority • Administrator’s commitment is crucial • Continue to make it a top school improvement goal • As it becomes standard practice it will be easier each year

29. 2. Use self-assessment data to action plan and set annual goals • Collection and use of data for decision-making • • Are we implementing SWPBS with fidelity? • » SAS, TIC, BOQ • www.PBISApps.org • • Are students benefiting behaviorally, emotionally, academically? • » ODRs, Suspensions • » Academic testing, other academic data • » Referrals to Special ed., race and ethnicity data • www.swis.org • • Are the systems and practices efficient? • » Faculty/staff time; Student academic engagement; Cost benefit • Satisfaction (students, staff, families) • • Are all stakeholders happy and seeing results for their efforts? • » Feedback: surveys, focus groups, etc.

30. 3. Develop a school-wide “Community of Practice” Establish an environment where individuals can feel safe about reporting concerns, supported by their school community, and empowered to be a part of the decision making process. • Issues, concerns • Input, ideas, innovations • Data • Feedback from ALL staff • Celebrations of success

31. 4. Help teams become organized and efficient Facilitate effective meetings • Provide members with a schedule of meetings • Send out meeting agenda in advance • Establish and adhere to team meeting norms • Assign roles/responsibilities to team members • Provide a data summary that will help define problems • with precision • Organize for an effective problem solving conversation • A key to collective problem solving is to provide a visual context • that allows everyone to follow and contribute • Document meeting minutes, decisions, actions, timelines

32. Empower staff Make it predictable and easy for them to do!

33. When you empower staff, you start to see • high fidelity. When they know their behavior • has a direct impact on student outcomes • and a better school environment, • fidelity increases.

34. Work Smarter Not Harder • Consider what academic RtI systems are present that could be connected with PBIS. • Begin the conversation of ways to link your academic and behavior PBIS systems, practices, and data. • Could any things be combined? • Could any things be eliminated? • Are there gaps in your MLSS elements?

35. Wisconsin’s Vision One Place to Begin: Integrated Assessment Plan Overlay animation PBIS slide over RtI graphic Assessments / Data

36. Create Assessment Plan for 14-15 • Identify Assessments you will to take • Set approximate dates for Assessment windows • Identify who will be responsible for the assessments on the assigned dates • Designate who/what team will analyze the data • Determine how the assessment data will be shared

37. Multi-Level Assessments & Tools Example Crandon School District

38. Other Points of Focus for Integrating: • Communication /Language • Team structures /Meetings • Data Analysis • Protocols • Culturally Responsive Practices • Family Engagement

39. No Magic Solutions • Success !! • Collaboration • TEAM Work !! • DELEGATION • Hard Work

40. Facilitating and Sustaining a Community of Practice Building an Efficient Structure for PBIS in Your School

41. "The task of the leader is to get his people from where they are to where they have not been."Henry Kissinger

42. Pursuing the Path of PBIS The Journey of a Sustainable System is Not Always Straight

43. Efficiency is… Time Stress Sustainability

44. Create and Build Efficiency within the PBIS Team and the School Culture Use tools to coordinate all efforts Get organized Empower the staff and students

45. Tools for Efficiency • Sustainability and Fidelity Tools Self-Assessment Survey (SAS)Team Implementation Checklist (TIC) Benchmarks of Quality (BOQ) Benchmarks for Advanced Tiers (BAT)RtI Leadership Team Self-Assessment in Math or Reading(SIR) • Coaches’ Year at a Glance Time frame for internal and external coaches of fidelity and sustainability practices • PBIS at a Glance Framework of monthly themes, celebrations, cool tools, and acknowledgements for PBIS team and school staff • Monthly Implementation Calendar Outline of monthly theme, implementation tips, cool tools and acknowledgements for staff • Team Meeting Agendas Consistent format for goals of the PBIS team and roles of the team members

46. Benchmarks of Quality (BOQ) The BOQ is completed by the PBIS team each spring. It helps the team identify areas of success and areas for improvement. It measures the fidelity and sustainability of PBIS practices in the school. Use the BOQ to : set yearly team and school implementation goals inform team and staff of strengths and areas of improvement include goals in each meeting agenda and incorporate in team member roles monitor progress of team and school culture throughout year (Example)

47. Coaches’ Year at a Glance This tool of efficiency: guides the external and internal coaches with leadership tasks frames the key components for the implementation and sustainability actions of the PBIS team supports a proactive and positive school culture incorporates the use of data and a systems approach to implementing behavior and academic goals is available on the Wisconsin PBIS network website (Example)

48. Team Agendas This tool of efficiency: provides a consistent framework for the “business” of PBIS to be accomplished (TIPS) gives PBIS team members and other guests the opportunity to be involved and invested in the work that has to be accomplished focuses on PBIS team goals and keeps them visible the entire year keeps track of attendance and topics of discussion easily for each meeting allows meetings to run smoothly and efficiently in order to make the most of time (Tier 1) (Tier 2)

49. PBIS at a Glance This tool of efficiency: provides the PBIS team and entire school staff with the overview of all the PBIS activities for the school year publishesthe monthly theme, cool tools, acknowledgments, and all-school celebrations constructs the vision and road map for the PBIS team and guides the tasks to be accomplished allows grade level teams to individualize and develop their specific behavior needs around the themes and cool tools (Example)

50. Monthly Implementation Calendar This tool of efficiency: supports and links to PBIS at a Glance communicates the expectations for behavior and academic goals to the teaching staff provides teaching staff with the details and teaching materials for Cool Tools, acknowledgements or other resources for the month offers monthly tips to support positive behavior in the classroom and for the school culture allows grade level teams to make adjustments in the schedule or teaching methods (example)