College-wide Governance Meeting February 20, 2013, 12:45PM, Baker 146

1. College-wide Governance Meeting February 20, 2013, 12:45PM, Baker 146

2. Agenda • Announcements • Tech Committee Report (Murphy) • Presidential Search (Donaghy) • IQAS Grievance Policy (Crovella) • COC Actions (Hassett) • Bylaws (Donaghy) • Accessory Instruction (Bongarten)

3. Google Docs • You will need your esf.edu login and password • Please see Jim Sahm if you do not have an esf.edu mailbox • Just click on the link in the email and you’ll go straight to this screen if you are using an esf.edu mailbox

4. Committee on Research (COR) Update • McIntire-Stennis Research Program • 22 pre-proposals (8 departments plus forest properties) • 10 full proposals (5 departments) • Awards: • Bujanovic, B., and Amidon, T., “Enhancing Production of Uniform High Purity Lignin” • Ryan, S., and Fierke, M., “Modeling Super Spreading in an Emerging Emerald Ash Borer (Agrilus Planipennis) Infestation” • Whipps, C., Fierke, M., and Parry, D., “Development of Molecular Techniques to Inform Management of Sirex Nottilio, an Introduced Woodwasp”

5. Committee on Research (COR) Update • Boosting the Power of SUNY: A Celebration of Graduate Research • 5 entries; 2 selected to represent SUNY-ESF in Albany • Selected Posters: • Stewart Ibarra, A.M., Ryan, S.J., Beltran, E., Mejía, R., and Silva, M., “Climate & Social Drivers of the Dengue Vector in Ecuador” • Mills, J., Tiss, K., Carter, E., Woods, L., “Restructuring the Static Constraints of a Dwelling: A Proposal for Responsive Housing”

6. Committee on Research (COR) Update • Seed Grants • Proposals due March 20th • Exemplary Researcher • Recent celebration for 2012 recipient, Dr. Kim Schulz • Look for the 2013 Request for Nominations

7. Spotlight on Research and Outreach • Gateway Center • Wednesday, April 10th • Schedule to follow • NEEDED: • Faculty judges • Financial support for student awards • Great opportunity for students to highlight their work!

8. Technology Committee Report Brandon Murphy, Tech. Comm. Chair

9. Ad-Hoc Technology CommitteeReport to Faculty Governance Dayton Reuter James M. Sahm Deborah A. Storrings Mark A. Storrings Yuming Tung J. Scott Turner Heidi Webb Stephen P. Weiter Neal M. Abrams Christopher P. Baycura Eddie Bevilacqua David R. Dzwonkowski James Halligan Robert W. Meyer Brandon Murphy Paul E. Otteson

10. Charged with: • Advising and consulting about major issues of policy and procedure for the use of College Computing facilities. • Identifying opportunities where information technology could assist the College in achieving its goals; evaluating the readiness of the College to leverage such technologies for more effective teaching and scholarship. • Reviewing and recommending the College’s technology direction. • Serving as a conduit of information about campus technology matters and their effective implementation to all members of the College community. • Exploring how campus technology can more effectively disseminate the College’s activities in teaching, scholarship and research.

11. During 2012-2013 • Met 5 times • Changes in the committee • Deliverables in progress • Reviewed 1st draft of a policy on the process and communication of significant technology changes • Technology utilization survey • Drafting technology vision

12. Other areas of discussion • Upcoming changes to the student information system • Ensemble Video- Managing video resources and distribution • Digital Archiving • Mentoring colloquium survey results

13. Presidential Search Update Kelley Donaghy, Executive Chair

14. Presidential Search • Full Committee 16 voting members • Board of Trustees (McGarry, DeMarchi, Fitts, Marko) • Faculty (Anagnost, Boyer, Luzadis, Quackenbush, Schulz, Toland) • Staff (Fellows) • Dean (Leopold) • Student (Brackman) • Alumni Foundation (Gilbert) • College Foundation (Leatherman) • Chancellor’s Senior Staff (Killeen)

15. Presidential Search • Listening Sessions • Tomorrow – Thursday, 2/21 at 3:30PM in Nifkin • Wednesday, 2/27, at 12:45PM in Moon 110 “The Executive Committee sees these as an opportunity for the College Community to come together to reaffirm who we are and who we want to be and the results would serve to help the committee define their ideas about ESF and the kind of leader they/ we should be seeking.”

16. Proposal for Modifying the Academic Grievance Policy IQAS Committee 2/20/13

17. Reasons for the Proposal • Existing procedure was not compatible with current Governance committee structure • The level of review of the existing procedure did not align with other college procedures with similar impacts (e.g. Academic Review of Appeals for Dismissal, Judicial Review in Student Life) • Existing procedure moved quickly to increasing levels of faculty review, as opposed to trying to resolve at less formal levels

18. Existing Procedure Proposed Procedure Academic Grievance Academic Grievance Satisfactory and mutually agreeable resolution End of semester following semester of occurrence End of semester following semester of occurrence Student- Instructor meeting Informal Review Satisfactory and mutually agreeable resolution Written grievance listing policy violated is replied to Request for Formal Review 10 days Dept Chair copies all on proposed resolution Recommendation Resolution Formal Review Subcom of IQAS Accepted Disputant requests Formal Review 10 days Formal Review Subcom of IQAS Resolution Appeal 10 days Recommendation Appeal of Formal Review IQAS Accepted Appeal for procedural errors or new and extraordinary evidence 10 days Resolution Appeal of Formal Review IQAS Appeal 10 days Final Decision President Resolved 10 days Resolved One semester from filing of grievance

19. Preamble Students at ESF have a right to be evaluated fairly. While grading is ultimately the prerogative of the instructor, and is implicit in the student enrolling in ESF, it is possible that a student may believe that an instructor has not followed a defined academic policy or procedure. In such instances, it is an important responsibility of the ESF faculty to impartially and quickly resolve academic grievances brought forth by students or faculty and to provide recourse to orderly procedures for the satisfactory adjudication of complaints. These procedures are designed to remove the disturbing pressures of personal involvement or conflict of interest by the relevant parties and recognize that each grievance may be unique and insure the equal, dispassionate, responsible, and equitable treatment in all cases, while maintaining our college standards.

20. Definition - An academic grievance shall include but is not restricted to a complaint by a student or faculty member that there has been a violation, misrepresentation or inequitable application of any academic practices or regulations of the University, College or Department, or that there has been an unfair or inequitable treatment by reason of any act or condition that is contrary to established academic policy or practice governing or affecting students or faculty. Academic grievances are not to be brought forward in the case of an undesirable grade being earned in the absence of a breach in academic policy by the instructor.

21. Step One - Meeting • Disputant meeting. Most disputes originate at the lowest levels and should, if feasible, be resolved informally between the disputants. These parties must meet to discuss the dispute.

22. Step Two -Department level review • If the meeting is unsuccessful in resolving the dispute, the aggrieved must then prepare a written statement describing the academic policy or practice that they believe has been violated. This statement should be sent to a representative in the department, identified by the Associate Provost for Instruction (the chair, assuming they are not involved). The chair or department representative will then present this statement to the other party, and they will respond in writing to the chair. Upon receipt of the statement and response, the chair will propose a resolution in writing to both disputants.

23. Step Three - Formal Review • The IQAS Hearing Committee shall convene as necessary to review written statements. They may request more information. Such review shall be conducted in confidence. A record of each grievance meeting of the Hearing Committee shall be kept and transmitted to the disputants. • All decisions of the IQAS hearing committee are final and may not be appealed, unless there is substantial and documentable evidence of a procedural error denying either party of due process, or if new and extraordinary evidence contradicting the findings of the IQAS hearing committee can be provided.

24. Committee on Curriculum John Hassett, Chair

25. Committee on Curriculum (CoC) proposals reviewed January 9, 2013 and recommended for approval: Curriculum proposals: LSA: Bachelor of Landscape Architecture (BLA) (modification) PBE: Advanced Certificate in Radiation Curing (new)

26. Committee on Curriculum (CoC) On the horizon: Deadlines: March 1, 2013: proposals for new and revised* academic programs majors minors certificates April 1, 2013: proposals for new and revised* courses *revised = anything requiring a change in the catalog Next meetings: March 4, 2013 - 3:30 PM March 18, 2013 - 3:30 PM April - TBD

27. Advanced Certificate in Radiation Curing – summary: 3 new courses: BPE 510 - Introduction to Polymer Coatings BPE 536 - Radiation Curing of Polymer Technologies BPE 511 - Radiation Curing Equipment, Instrumentation and Safety Academic home in PBE Offered on-line via Outreach

28. Accessory Instruction Bruce Bongarten, Provost