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Single State Audit Fiscal Committee June 3, 2013

Single State Audit Fiscal Committee June 3, 2013. FY13 Single State Audit Notice of Audit.

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Single State Audit Fiscal Committee June 3, 2013

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  1. Single State Audit Fiscal Committee June 3, 2013

  2. FY13 Single State AuditNotice of Audit • In a letter dated April 30, 2013, from Martin Benison, State Comptroller, EEC was informed that we had been selected as a department to have a major audit presence for the 2013 Single Audit of the Commonwealth. • The selection of EEC was based on risk factors as well as the level of federal funding received. • The audit will be staffed by KPMG. • The Comptroller and KPMG have a common goal of completing and submitting the single audit by January 31, 2014. • EEC did not have a Single Audit in FY12 because our FY11 audit was without findings.

  3. FY13 Single State AuditCalendar • The kick-off meeting was held on May 28 and attended by KPMG staff, Comptroller staff, EOHHS staff, and the EEC team. • Following the kick-off meeting, the EEC team (Sean Reynolds, Sandy Fortier-Hollow, Sandra Sherriff, Alicia Siryon-Wells, Andrea Gilmore, and Bill Concannon) met with the KPMG team to outline expectations. • KPMG was at EEC from 5/28 – 5/31. • Phone contact and ad hoc meetings will occur in June and July. • KPMG will return 7/25 – 8/2.

  4. FY13 Single State AuditInitial Deliverables • (1) Child Care Development Fund Plan for FFY 2012-2013, or any amendments to the plan, approved or submitted • (2) Copy of the current EEC organizational chart as it relates to the Child Care program • (3) Copies of grant/block awards for funds received in fiscal 2013 • (4) Copies of any audits received, in draft or final form by Federal, State or other auditors • (5) Classification of costs federally funded by expenditure type, i.e. payroll, contracted services, etc. through most recent date available. • (6) Listing of recipients receiving Child Care benefits including amounts received as of April 30, if possible. Would like to reconcile to payment system. • (7) ACF-696, Child Care and Development Fund Financial Reports for the following quarters: 12/31/12 and 3/31/13

  5. FY13 Single State AuditInitial Deliverables • (8) Accounting records supporting the ACF-696 for the above listed periods • (9) ACF-696, Child Care and Development Fund Financial Reports for the QE 6/30/13, when available • (10) Accounting records supporting the ACF-696 for the QE 6/30/13 • (11) 1512 Reports submitted for the following quarters: 9/30/12, 3/31/13 • (12) Documentation supporting the amounts reported in the 1512 reports for the following quarters: 9/30/12, 3/31/13 • (13) Listing of contractors/vendors used during SFY2013 and the amounts paid to each (7/1/12-6/30/13) • (14) Listing of subrecipients obtaining and expending CCDF awards during SFY2013 and the amounts paid to each (7/1/12-6/30/13)

  6. FY13 Single State AuditInitial Deliverables • (15) Description of and amounts of any program income received by agency related to this program(8) Accounting records supporting the ACF-696 for the above listed periods • (16) List of equipment purchased with these federal funds during fiscal 2013 and value of equipment in inventory as of April 30, 2013(9) ACF-696, Child Care and Development Fund Financial Reports for the QE 6/30/13, when available • (17) Copy of the Treasury State Agreement(10) Accounting records supporting the ACF-696 for the QE 6/30/13 • (18) List of contractors/vendors reported under the Federal Transparency Act (FFATA) reporting

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