The Kentucky Procurement Assistance Program KPAP

1. 1 The Kentucky Procurement Assistance Program (KPAP) PEAK Government Contracting for Microenterprises March 31, 2010 Debbie McKnight

2. 2 Program Overview KPAP is a business assistance program of the Kentucky Cabinet for Economic Development that is designed for Kentucky firms interested in government contracting KPAP is operated out of the Department for Business Development’s Small Business Services Division

3. 3 Program Overview KPAP is a PTAC (Procurement Technical Assistance Center) funded through a Cooperative Agreement with the U.S. Department of Defense Non-Kentucky businesses can locate a PTAC at this website: http://www.dla.mil/db/procurem.htm

4. 4 Purpose and Desired Outcomes Purpose of program is to help Kentucky firms market their goods and services to federal, state, and local government agencies Desired outcomes: - Job creation/retention through increased government contracts - Increased government dollars flowing through Kentucky’s economy

5. 5 Program Statistics Currently serving more than 2,600 active firms, including construction, manufacturing, service, research & development, and wholesale/retail Client firms have reported by survey that we assisted them in obtaining more than $100 million annually in government contracts and subcontracts during each of the past five years

6. 6 Primary Services Government Marketing Assistance One-on-One Consulting Group Training

7. 7 Marketing Assistance Bid Match Program automatically matches a company’s products and/or services against a database of federal, state, and local government bid opportunities Collect bid information from several thousand government buying offices nationwide Summary notices of potential government contracting opportunities are e-mailed to participating firms

8. 8 Bid Match Sample - Federal Department of Agriculture, Rural Development, Kentucky State Office, 771 CORPORATE DRIVE, SUITE 200, LEXINGTON, KY 40503  S -- LAWN CARE SERVICES (MOWING) FOR USDA RURAL DEVELOPMENT SINGLE FAMILY HOUSING FORECLOSURE PROPERTIES IN THE VARIOUS COUNTIES IN KENTUCKY. 5343-RFQ-10-004 DUE 16-FEB-2010 David R. Beveridge, Phone: 859-224-7332, Fax: 859-224-7339, Email: david.beveridge@ky.usda.gov; Darrell Christopher, Purchasing Agent, Phone: 859-224-7320, Fax: 859-225-7339, Email: darrell.christopher@ky.usda.gov Lawn Care Services (Mowing) for USDA Rural Development Single Family Housing foreclosure properties in the various counties in Kentucky. This program is only for USDA Rural Development, Kentucky State Office foreclosure properties in Kentucky. This acquisition is being issued pursuant to the Small Business Competitiveness Demonstration Program. This acquisition is being conducted under Part 13 of the Federal Acquisition Regulations. Place of Performance: In the Various counties of Kentucky, Lexington, KY 40503 US. URL: https://www.fbo.gov/spg/USDA/RD/KY/5343-RFQ-10-004/listing.html. This notice is provided by the Kentucky Procurement Assistance Program. The information is believed to be correct, but should be verified with the issuing agency/organization.

9. 9 Bid Match Sample - Federal Department of Homeland Security, United States Coast Guard (USCG), USCG Base Support Unit St. Louis, 1222 Spruce Street 2nd Floor - Room 2102.b St. Louis MO 63103-2838 N -- Audio Visual Equipment HSCG25-10-Q-8V2190 040210 Cindy D. Hatscher, Contracting Officer, Phone 314--269-2369, Fax 314-269-2746, Email Cindy.D.Hatscher@uscg.mil Vendor to provide all delivery, labor, installation and removal of packaging material. Deliver and install A/V equipment for training and conference room at Towing Vessel National Center of Expertise (TVNCOE) in Paducah, KY. All A/V equipment delivered and installed no later than 1 May 10. Please contact Cindy Hatscher at cindy.d.hatscher@uscg.mil for Scope of Work. Walk throughs available of space by appointment only. Set-Aside: Total Small Business Place of Performance: 504 Broadway St., Suite 101 Paducah, KY 42001 US URL: https://www.fbo.gov/spg/DHS/USCG/COUSCGISCSL/HSCG25-10-Q-8V2190/listing.html 

10. 10 Bid Match Sample - State Kentucky Department of Parks, Purchasing Division, 500 Mero Street, 11th Floor, CPT, Frankfort, KY 40601  S - ICE CREAM TRUCK CONCESSION - PAINTSVILLE LAKE STATE PARK. RFQ-670-1000000169-1 DUE 05-APR-2010 Jamie Bailey, Phone: (502) 564-8110; Website: https://emars.ky.gov/online/vss/Advantage. This information is believed to be correct, but should be verified with the issuing agency/organization.

11. 11 Bid Match Sample - Local Housing Authority of Bowling Green, 247 Double Springs Road, Bowling Green, KY  Y -- 50X60 POLE BARN GARAGE. DUE 16-APR-2010 Copies of bidding documents may be obtained at the office of the Housing Authority of Bowling Green, 247 Double Springs Rd., Bowling Green, KY beginning April 1, from 8:00 a.m. until noon and 1:00 p.m. until 4:30 p.m. Bid opening is April 16, 2010 at 9:00 a.m. CT. A 5% Bid Bond is required from all bidders. The successful winning bidder will be required to provide a Payment and Performance Bond in the amount of 100% of the contract price. The Housing Authority intends to award the contract based on the best-evaluated bid and under a single prime contract for all work. The Housing Authority reserves the right to reject any and all bids. No bids shall be withdrawn for a period of 60 days following the bid opening date without written consent of the Housing Authority. Prevailing wages apply to this project. Contact Dale Eichelberger at 270-784-3236 for more information. This notice is provided by the Kentucky Procurement Assistance Program. The information is believed to be correct, but should be verified with the issuing agency/organization. 

12. 12 Bid Match Sample - Subcontracting Herrick Company, Inc., 1385 Tracy Road, Lawrenceburg, KY 40342  Z -- POTENTIAL CONSTRUCTION SUBCONTRACTING OPPORTUNITIES. ATTENTION ALL DBE, MBE, & WBE ENTERPRISES: Herrick Company, Inc. is preparing a Prime Contractor bid for WASTEWATER SYSTEM IMPROVEMENTS, WWTP No. 1, Digester & Batch Reactor Covers - Georgetown Municipal Water & Sewer Service. Bid date is Thursday, April 8, 2010 at 1:00 p.m. local time. We are soliciting bids from those involved in the supply of WTTP materials and pumps, and the following specific subcontract trades: Crushed Stone and Paving, Rock Removal, EPDM roofing system, FRP Flat Tank Cover Systems, Painting and Electrical. Plans and Specifications are available from: Lynn Imaging, 328 Old Vine Street, Lexington, KY (859-226-5850). Plans may be viewed at Owners' offices; Dodge Room, Lexington, KY; Builders Exchange, Louisville, KY. Interested firms should contact Herrick Company, Inc. with any questions, and submit their bid before Wednesday, April 7, 2010, 5:00 p.m. Phone number: 502-839-3484; Fax: 502-839-0939. Herrick Company, Inc. is an equal opportunity employer. All DBE's are encouraged to inquire and bid. This notice is provided by the Kentucky Procurement Assistance Program. The information is believed to be correct, but should be verified with the issuing agency/organization.

13. 13 Consulting Services One-on-one assistance on topics related to government contracting is provided by experienced consultants Examples of assistance: - understanding contracting rules/regulations - responding to government bid packages/proposals - market research - assistance with vendor registration - assistance with certification programs

14. 14 Training Training designed to help firms understand how to do business with government agencies Selling to the Government How to Prepare a Bid Proposal Understanding GSA Schedules Networking opportunities http://www.thinkkentucky.com/KPAP/KPAPTrainingCalendar.aspx

15. 15 Microenterprises How can a microenterprise be successful in government contracting? Determine what/where/when/how government purchases Large, small & credit card procurement Know the rules Registrations Certifications Subcontracting Understand the customer Cultivate relationships

16. 16 What/where/when/how Does the government buy my product/service? Who buys what you sell? How do they buy? Who are my competitors?

17. 17 What/where/when/how Delegated vs. centralized purchasing Large vs small purchases Over $100,000 Over $25,000 Over $2,000

18. 18 Small & credit card procurement Small Purchases - less than $25,000 - not required to advertise for bid Micro-purchases Goods/services - less than $3,000 Construction - less than $2,000 Credit card/purchase card Establish a merchant account

19. 19 Know the Rules Federal Acquisition Regulations (FAR) https://www.acquisition.gov/FAR/ Kentucky Model Procurement Code http://www.lrc.ky.gov/KRS/045A00/chapter.htm

20. 20 Registrations Federal CCR (Central Contractor Registration) www.ccr.gov State of Kentucky Vendor Self Service (VSS) https://emars.ky.gov/online/vss/Advantage Local

21. 21 Federal Certifications All certifications are limited to small businesses 8(a) Business Development Program - https://sba8a.symplicity.com/applicants/guide HUBZone https://eweb1sp.sba.gov/hubzone/internet/index.cfm VetBiz - http://www.vetbiz.gov/ - veteran-owned - service-disabled veteran-owned

22. 22 State Certifications Disadvantaged Business Enterprise (DBE) http://transportation.ky.gov/OBOD/ KY Transportation Prequalification http://transportation.ky.gov/progperform/ Commonwealth of Kentucky Small Business Connection database https://secure.kentucky.gov/sbc/default.aspx

23. 23 Local or Council Certifications Louisville Metropolitan Sewer District (MSD) http://www.msdlouky.org/insidemsd/diverse/become.html Metro Louisville/Jefferson County – Human Relations Commission http://www.louisvilleky.gov/HumanRelations/IWantTo/certificationapplication.htm Tri-State Minority Supplier Development Councilhttp://www.tsmsdc.com/ Women’s Business Enterprise National Council http://www.wbenc.org/ U.S. Women’s Chamber of Commerce http://www.uswcc.org/ National Women Business Owners Corporation http://www.nwboc.org/

24. 24 Certifications Third party certification chart: http://www.thinkkentucky.com/kyedc/pdfs/certchart.pdf

25. 25 Subcontracting Federal government contracts require large businesses to have small business subcontracting plans For prime contracts over $500,000 For construction contracts over $1 million

26. 26 Subcontracting Subcontracting Teaming Joint venture Partnering Plan Rooms State of KY Plan Room https://www.stateofkyplanroom.com/ Lynn Imaging http://www.lynnimaging.com/ Paducah Blueprint http://www.padblueprint.com/PBSBids/jobs.asp?action=bidders&jid=388 Attend Pre-Bid Meetings

27. 27 Understand the Customer Meet their needs first Be price competitive Be a responsible, responsive bidder Fiscally sound Ability to perform Quality counts Special small business designations can be deal closers, but are not guarantees of contract awards Help them “count” you

28. 28 Cultivate Relationships KY BizInfo http://www.kybizinfo.com/ Commonwealth of Kentucky Small Business Connection database https://secure.kentucky.gov/sbc/default.aspx Vendor/Buyer exchanges SADBU (Small & Disadvantaged Business Utilization) offices Networking is key

29. 29 KPAP Website Information Guide to Government Contracting Application Questionnaire to enroll in KPAP Training Calendar Online Contract Reporting www.thinkkentucky.com/kpap

30. 30 Summary of KPAP Services Targeted government marketing leads One-on-one consulting assistance Procurement training and networking

31. 31 Contact Information www.thinkkentucky.com/KPAP Or go to www.thinkkentucky.com and select Business Assistance/Small Business Support Ced.kpap@ky.gov (800) 838-3266 Debbie McKnight, Branch Manager