802.11 2 nd Vice Chair’s Report May 2008

1. 802.11 2nd Vice Chair’s Report May 2008 Authors: Date: 2008-05-06 Adrian Stephens, Intel Corporation

2. Abstract • Network • Membership • Attendance • Documentation • Reflectors • Support projects Adrian Stephens, Intel Corporation

3. IEEE NETWORK AT THIS SESSION Adrian Stephens, Intel Corporation

4. IP and Virus Protect • Enable DHCP • do not configure your wireless card with a static IP address • Do not enter the wireless network without having the most current • Virus Protection installed, • Firewall installed • Microsoft security updates and turned on ! Adrian Stephens, Intel Corporation

5. Network and Electronic Assistance • Help desk • During regular IEEE 802 registration hours • 8AM until 5PM Adrian Stephens, Intel Corporation

6. Free Internet Access at the Hyatt • Free internet access is available to those staying in the Hyatt from their guest rooms • Username: IEEE • Password: Jacksonville (TBC) Adrian Stephens, Intel Corporation

7. Membership Status Adrian Stephens, Intel Corporation

8. Changes Adrian Stephens, Intel Corporation

9. Current Status Adrian Stephens, Intel Corporation

10. Intermission – Ballot Response Rate (partial data) Adrian Stephens, Intel Corporation

11. Warning to pay attention to ballots • Membership is lost by not responding to 2 out of 3 consecutive mandatory ballots. • Recirculation ballots are the only ones that are not mandatory • Some reasons for loss of membership discovered: • Left response to the last moment then got distracted • Left response to the last moment and then got the date wrong • Email filter rule move reflector messages to a folder that is not checked • Emails ignored • Didn’t realize that voting was mandatory • LISTSERV removed address from STDS-802-11 • Repeated bounces, e.g., invalid address, mailbox full Adrian Stephens, Intel Corporation

12. Requesting Voting Membership • Members who are “Nearly Voter” must request to become a “Potential Voter” at least 14 days before a plenary session. • Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token. • Have to record attendance for at least one 802.11 slot to demonstrate presence at the meeting. • Request membership using the online form: • http://www.ieee802.org/11/Voter.html • If you have requested membership using this form since the last meeting – please re-enter the request • There was a bug in the form Adrian Stephens, Intel Corporation

13. Attendance Procedures • A 3-step process: • (once) Register for an IEEE-SA web account • (once per session) Register on Murphy • (once per slot) Record attendance at a specific meeting • It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. Adrian Stephens, Intel Corporation

14. Step 1 – Register for IEEE web account Do you have an IEEE Web Account (IEEE Database)? • NO : • GO CREATE A WEB ACCOUNT  www.ieee.org  Set up IEEE Web Account • FOLLOW THE INSTRUCTIONS TO CREATE NEW WEB ACCOUNT • YES: • I have an IEEE Web Account and remember your username and password. • GO TO STEP 2 • MAYBE: • I have an IEEE Web Account but don’t remember the password. • RESET YOUR PASSWORD  www.ieee.org  Set up IEEE WebAccount • I don’t remember my IEEE Web Account USERNAME  See Christina Sahr (c.sahr@ieee.org) Adrian Stephens, Intel Corporation

15. Step 2 – Register on Murphy • Visit http://murphy.events.ieee.org/imat/ • Please use your Web Account email (e.g., joe@here.com) as your IMAT user name and a throwaway password for this set of meetings • Enter your Web Account UserName (e.g., SUPERMAN) when requested • Detailed description in backup slides Adrian Stephens, Intel Corporation

16. Step 3 – Record attendence for each slot you attend • A slot is a scheduled 2-hour. There are 18 normal slots in this session. Mon & Tue pm are “extra” slots. • You should “substantially attend” the meeting you record your attendance for • The IMAT screen indicates your cumulative attendance • You need 75% attendance (14 slots in this meeting) in a meeting for it to count towards gaining/continuing voting status • See backup slides for details Adrian Stephens, Intel Corporation

17. Session graphic Register once Adrian Stephens, Intel Corporation

18. Documentation Adrian Stephens, Intel Corporation

19. Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous) External Document Server https://mentor.ieee.org/802.11/documents Adrian Stephens, Intel Corporation

20. Adrian Stephens, Intel Corporation

21. Documentation Generally • Document Numbers are obtained from the mentor web site https://mentor.ieee.org/802.11/documents • Uploading Documents • Can only be uploaded to the mentor web site https://mentor.ieee.org/802.11/documents • Downloading Documents • All documents are updated on the local server from mentor • When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Adrian Stephens, Intel Corporation

22. Reflector Requests • There is an email reflector for the working group, plus one for each task group. • Access to the reflector is limited to those who have attended at least one IEEE 802.11 session. • To change your access, visit the reflector request page:http://www.ieee802.org/11/Reflector.html • Gathers information and sends an email to 2nd Vice Chair • Or, use the “self service” options described in: http://www.ieee802.org/11/Email_Subscribe.html • Gathers less information and sends an email to the Vice Chairs Adrian Stephens, Intel Corporation

23. Reflector Caveats • The LISTSERV system removes an entry from a list if it gets repeated bounces. • The WG officers monitor these events and try and fix what we can. • Get daily reports from each list, including about 10 addresses on average causing problems • I check each removed address against the list of voting members and look for alternate known email addresses • If you change email address – please let me know. I will perform a global change to the list servers. • If you receive no email from STDS-802-11 for a couple of weeks, suspect that something is wrong and contact me. Adrian Stephens, Intel Corporation

24. Projects • Attendance and Balloting records • Initially, based on spreadsheets – 30% automated • Now, based on database – 80% automated • Setting up a ballot • Initially, manual process involving substantially editing 6 files • Soon (post LB 128), 80% automated process (m4, make) • Website • A number of small changes and urgent repairs have been made • Just starting an overhaul • Goal to simplify and remove use of “frames” • Work in progress: See http://grouper.ieee.org/groups/802/11/index-aps.html • IMAT • Historic attendance data corrected • TBD: compare outcome of attendance rule-sets Adrian Stephens, Intel Corporation

25. Questions ? Adrian Stephens, Intel Corporation

26. Wednesday update Adrian Stephens, Intel Corporation

27. Attendances197 members have registered attendance Adrian Stephens, Intel Corporation

28. Reflectors • We are getting many, many bounces from the 802.11 reflectors. • Please let us know if: • You have changed your email address in the last 4 months • You have requested reflector access under a new email address in the last 4 months • Remember, it is your responsibility to register and keep a valid email address to receive email notice of ballots and meetings. • Failure to do this can cost you your voting membership if you fail to respond to a ballot. Adrian Stephens, Intel Corporation

29. Backup Adrian Stephens, Intel Corporation

30. First Time you sign in for the meeting, click here and fill out the form Step 2 - Register Your Attendance Adrian Stephens, Intel Corporation

31. Create New Profile - once Adrian Stephens, Intel Corporation

32. Login to IMAT Adrian Stephens, Intel Corporation

33. Adrian Stephens, Intel Corporation

34. Step 3a: Record Your Attendance • For each 2 hour meeting you attend at the session, log into http://newton.events.ieee.org/imat/ • Then select the IEEE 802.11 WG. • The first time you do this, you will be asked for your affiliation Adrian Stephens, Intel Corporation

35. Step 3b: Supply your Affiliation • You must provide an affiliation and agree to participate in a professional manner in order to receive credit for your attendance. • You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. If your company is not in the dropdown list, please type it into the text field provided Adrian Stephens, Intel Corporation

36. Step 3c: Select the Breakout • Select the Day and 2 hour meeting you are attending and update the screen • Note that you will only be able to click a single radio button in the active timeslot column for the current day • Once updated, the column will turn red and your selection will be locked in. • The update button will change to reset • If you wish to change your selection, click reset and reselect and update again • Selections may not be changed once the timeslot closes • Repeat Step 4 for each distinct meeting you attend Adrian Stephens, Intel Corporation

37. In case of difficulty with IMAT, contactChristina SahrIEEE SA – Technical Project Manager732-562-5540c.sahr@ieee.org Adrian Stephens, Intel Corporation

38. Adrian Stephens, Intel Corporation