1 / 20

SUCCESS WITHOUT PROJECT MANAGEMENT: NEVER

TRANSFORMING THE FUTURE OF BUSINESS. SUCCESS WITHOUT PROJECT MANAGEMENT: NEVER. ASMC PDI 2010 John F. Organek, Enterprise Architect, DUSA (BMA) Catherine Y. Santana, VP, BCP International Limited.

ella-paul
Download Presentation

SUCCESS WITHOUT PROJECT MANAGEMENT: NEVER

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. TRANSFORMING THE FUTURE OF BUSINESS SUCCESS WITHOUT PROJECT MANAGEMENT: NEVER ASMC PDI 2010 John F. Organek, Enterprise Architect, DUSA (BMA) Catherine Y. Santana, VP, BCP International Limited BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: catherine.santana@bcpiltd.com

  2. “Project Management is not the worst of two evils, it is the solution to project pitfalls.” Agenda • Processes, Tools and Techniques • Best Practices • Common Pitfalls and Killer Mistakes BCPI, Ltd. ● 1800 N. Beauregard Street ● Suite 350 ● Alexandria, VA 22311Tel: (703) 575-7300 ● email: catherine.santana@bcpiltd.com

  3. What is Project Management? • Project Management - the supervision and control of the work required to complete the project vision • Project – temporary endeavor undertaken to create a unique product service or result Project Management is the application of knowledge, skills, tools, techniques and procedures to project activities to meet the project requirements.

  4. Project Lifecycle * Project Management Institute, A Guide to the Project Management Body of Knowledge (PMBOK Guide)

  5. Triple Constraints Triangle Cost Time Manage Project Scope Project management procedures, tools and techniques are useful for any tasks in which different outcomes are possible - where risks of problems and failures exist.

  6. Tools and Techniques are Necessary • Where different outcomes are possible • Where risks of problems and failures exist • Where planning and assessing options, and organizing activities and resources are required • Where the goal is to deliver successful results

  7. Focus on Execution • Project Assessment • Schedule Management • Risk Management • Opportunity Management • Decision Management • Communication Management

  8. PEST Analysis Useful Tool for Strategy or Position, Direction, Proposition or Idea

  9. SWOT Analysis Useful Tool for Understanding and Decision-making

  10. Work Breakdown Structure • Identify the major milestones and deliverables • Detail the activities that make up your project • Create a network diagram to determine the dependencies among the activities • Identify the resources (people, equipment, facilities, etc.) you need for the project. • Determine funding requirements

  11. Risk Management • Not an Exact Science • Predict What May Happen • Not Analyze What Did Happen • Not a One Time Event • Practicing Risk Identification without Risk Management is a Fatal Flaw • Risk Management Must be Practiced Consistently Throughout Project Lifecycle • Risk Tolerance Must be Understood and Managed • Corporate Culture and Values are the Primary Drivers Behind Tolerance Acceptance Levels • Risk Avoidance to Risk Taking to Taking Chances

  12. Risk Tolerance • Assessing, understanding and potentially altering, the organization’s risk tolerance is a first step in managing opportunities related to risk. • Heavily influenced by organization’s culture and changes over time. • Should be defined and agreed upon at least annually, and ahead of assessing individual risks and opportunities.

  13. Opportunity Management Surpass Program Goals • Notice Opportunities • Make Sure they are Real • Take Advantage of Them • Profit from Them By focusing on the downside of risk, you can overlook opportunities that provide significant possibilities for organizational innovation

  14. Response Strategies

  15. Governance • Ensures real value through project and business alignment • Controls costs through centralization • Maximizes resource allocation, particularly of high value resources • Manages portfolio balancing • Promotes application of best practices • Regulates compliance

  16. Leadership Styles • Directive: you make decisions and set the direction for your team. • Participative: you encourage participation in decision making. • Task-oriented: you focus on achieving the project’s objectives by organizing people and activities.

  17. Communication Management • Give it a name - bring it to life • Make it clear and concise • Foster collaboration and co-operation • Communicate the facts regularly • Manage Expectations • Rally Support Communication Management is about Information that You Need to Give and Information that You Need to Receive

  18. Killer Pitfalls and Common Mistakes • Buy-in • Scope Creep • Not Involving the Right People • Not Getting Organized, Not staying Organized and Not Organizing Those Around You • Underestimating • Politics • Competing Priorities

  19. Words of Wisdom • Share the Vision • The Devil is in the Detail • Focus on Decision Makers and Those Who Directly Impact Your Project • Set Expectations Early and Often • Maintain a Clear Grasp on Reality • Rapid Assessment and Recovery • No Truth, No Trust • Stop the Insanity!

  20. John Organek Enterprise Architect, DUSA (BMA) John.Organek@conus.army.mil 703-614-5054 Catherine Santana Vice President, BCP International Limited Catherine.Santana@bcpiltd.com 703-562-1445

More Related