End User Training Session Tennessee Early Warning Data System Marshall County Schools May 2013

1. End User Training Session Tennessee Early Warning Data System Marshall County Schools May 2013

2. End User Training Agenda • Early Warning Data System Goals and Pilot Overview • Key Training Objectives • Guided Exercises • Independent Time • Wrap-up Discussion

3. Early Warning Data System Project Background Current Problem: • Lots of educational data scattered across multiple systems at the school, district, and state level • Educators do not have easy access to a comprehensive picture of student holistic data Proposed Solution: • Early Warning Data System consolidates and presents student performance data through an intuitive dashboard

4. Demographic State Assessments SPED Behavioral OtherUnstructured Grades Local Assessments User Experience User Experience User Experience These are real words that will not cause any red squiggly lines in the automatic spell checker program Sometimes I say to myself, self what are you doing? User Experience Single Pane of GlassComprehensive Data User Experience User Experience Demographic Assessments At Risk, SPED, Intervention Grades, Behavior, Other Teachers Authentication Administration Storage Authentication Administration Storage Authentication Administration Storage Authentication Administration Storage Authentication Administration Storage Authentication Administration Storage These are real words that will not cause any red squiggly lines in the automatic spell checker program Sometimes I say to myself, self what are you doing? These are real words that will not cause any red squiggly lines in the automatic spell checker program Sometimes I say to myself, self what are you doing?

5. Dashboards are Grounded in Best Practices and Vetted by Educators Nationwide Best Practices Audit • Initial dashboards based on national education research and review of best practices across the country • Received and incorporated feedback on dashboard from 3,000 educators • Enhancements to dashboards will be based on Tennessee stakeholder feedback Academic Research Focus Groups with 3,000 Educators

6. Dashboards drive…

7. Goals for Dashboard Pilot • Identify and resolve data anomalies at the student, campus, and district level • Gather feedback on educator needs for on-going dashboard development • Incorporate dashboard use into current data-driven best practices • Refine training approach for future roll-outs • Generate enthusiasm for the dashboards • Key Considerations for Dashboard Pilot Users • The dashboards are a work-in-process – your feedback is vital to continuous improvement • Relevance of the dashboard metrics depends on the timeliness and accuracy of available data • Some data is not currently available – we are planning to load state assessment data over the summer

8. Dashboard Demonstration Link to video: http://vimeo.com/47511948

9. EWDS Dashboard at a Glance Dashboard Content • Key transcript data: • Current & historical coursework and student grades • Program participation • Enrollment dates • Contact information Attendance and Discipline • Daily attendance and • days absent • Class period attendance • Tardy rates • Discipline Assessments and Grades • State assessments* • (TCAP, EOC, Gateway) • Course / subject area grades • Credit accumulation • Advanced course potential* • AP Scores* • College entrance exams* (EXPLORE, PLAN, ACT) Academic Potential • Highlights trends over time and flags negative trends • Easily drill down for more detail (e.g., detail, historical data, student exception lists) • Highlights where students are not meeting performance goals Key Features: Student Information * Feature Coming Soon

10. End User Training Objectives At the end of this training, you will be able to… • Log in to the dashboards • Customize the data in your view • Create a watch list • Use the “More” button to access student data details • Search for student information • Submit a support ticket

11. Dashboard Teacher Landing Page Teacher landing page

12. Navigating to a Student List Administrators can access the student list through Campus Information tab

13. Classroom View: Add and Remove Data Columns can be added or removed in all student lists using Customize View button.

14. Create a Watch List for Student Intervention From all student lists, a custom watch list can be created to monitor student progress over time.

15. Student Data and Using More Menu The More button provides access to additional details such as days absent calendars and details on grades.

16. Student Data and Using More Menu The More button provides access to additional details such as days absent calendars and details on grades.

17. School Data and Using the More Menu The More button provides further detail on the students that are not meeting the goal.

18. School Data and Using the More Menu Student List features is an exception list of each student not meeting the goal and their performance on other metrics.

19. Students by Demographic Access student in different programs quickly through the Students by Demographic tab.

20. Find Information Using Search Bar Search capacity will vary by role type.

21. Guided & Independent Exercises Guided Exercises: • Customize View by adding and removing data • Create a Watch List of students for intervention • Navigate to student view and find detail using the More Menu • Student details • School details Independent Exercises: • Administrator Exercises in Worksheet • Access Students by Demographic • Search for a student • Export or Print class list • Explore student metrics and transcript page • Submit support ticket if necessary

22. Logging in to the Dashboard • Turn your PC or laptop on • Open Internet Explorer or Firefox browser • Go to https://tn-production.cloudapp.net • Select Your District • Log In: • User Name: Same as Domain Credentials • Password: Same as Domain Credentials

23. Customize View by Adding More Data • Task: Add Days Absent to your default view. • Debrief: What other metrics would you add, or remove?

24. Create a Watch List for Intervention • Task: Create a watch list for students a high number of days absent. • Debrief: How often would you update your watch list?

25. Student Dashboard and More Menu • Task: Navigate to a student view and use More Menu to find more information on attendance patterns.

26. Independent: Search for Information • Search capabilities vary by role • Search options may include campuses, students, and teachers

27. Independent: Student Transcript Page Student transcript page displays current courses and course history, GPA, credit information, and historical assessment scores

28. Dashboard Support Function Be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result

29. Debrief Questions Implementing the Dashboard • What are your favorite dashboard features? • What are the possible effects on instruction as a result of the tool? • How could it affect professional collaboration on your campus? • How will you use the dashboard on your campus or in your classroom?

30. Applications forthe EWDS Dashboard Individual Student • Put issues in context– new grading period, counselor/principal visits • Student goal setting – set individual goals for benchmark performance • Parent / teacher conference – print and share student dashboards Cross section of data • Individual Education Plan meetings – preparation and presentation • Targeted student interventions – supports thorough analysis • PLC/departmental meetings – review benchmark and grading trends • RTI committee meetings – identification and monitoring • Intervention planning – TCAP prep, post-benchmark pull-out/push-in • Truancy warning – identity and track students with attendance issues • Campus tracking for at-risk students – create custom watch lists Across students Across campus • Student scheduling – credit accumulation, AP potential, course history • Resource allocation – link budget decisions to greatest student need • Campus improvement planning– identify and track areas of need

31. Training Feedback Survey Thank you for attending the session today! Please go to the following website and completea short survey to give us your feedback about today’s training: www.surveymonkey.com/s/TDOE

32. Questions?