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BestTime

BestTime. The next generation in call center management BestTime to make a call - BestTime to receive a call. AdvaTel 133 Moray Street, South Melbourne, Vic. 3205, Australia, Ph: +613 8695 8695, Fax: +613 9696 3626 www.advatel.com.au. Introduction.

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BestTime

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  1. BestTime • The next generation in call center management • BestTime to make a call - • BestTime to receive a call AdvaTel 133 Moray Street, South Melbourne, Vic. 3205, Australia, Ph: +613 8695 8695, Fax: +613 9696 3626 www.advatel.com.au

  2. Introduction • In this technical age, customers should not have to ring your company to find out that you are currently unable to handle their call in a reasonable amount of time. • BestTime allows your customers to contribute to the efficient management of your call center. • At the same time they can be more productive in other activities. • BestTime actively encourages communication with your organization using more economical methods.

  3. BestTime alerts you to best time to call • 1. Caller goes to your nominated web page • - They can see the current waiting time before calling • - Should they choose to ring now they will be less frustrated with the wait as they are already informed • 2. They can choose to receive a reminder when the waiting time is shorter • 3. As an option they can be encouraged to use your on-line services

  4. Dynamic Message Notification (DMN) • Should your call center experience a very high number of incoming calls due to an unexpected event, your BestTime supervisor can quickly type a relevant message into the DMN feature to communicate to customers before they call. • It will immediately appear on your web page:- • Assists BPOs achieve KPIs as there are less callers for known events. • DMN can be used for marketing special offers if required.

  5. How does it work BestTime software installed to receive real time call waiting information from the switch Real time data sent to call center owner’s website Potential caller sets a BestTime reminder to be notified when waiting time becomes shorter (call center defined) Potential caller is sent reminder that now is the BestTime to ring the call center as waiting time is shorter Caller places the call at the BestTime for both the caller & the call center operator BestTime does not require any expensive IT integration with your office systems

  6. How the caller assists smooth traffic flow Your callers now contribute to smooth managementof your call center Erratic traffic means inefficient management

  7. Reminder notification customers receive • Reminders come back to customer’s PC • Or via SMS • Customer decides when it’s the BestTime for them to call you • Saves your center time • Saves you call costs NOTICE The call answering time is now below 2 minutes. BestTime to call: 1800 662 774

  8. Abandoned Calls Management (ACM) Abandoned call details are sent to the supervisor in real time via their ACM Reporter Supervisor can click to dial back, or click to send details to the best skills-based agent for them to click to call back Agents know how long the caller has waited and handles accordingly Historical abandonment reporting also available Abandoned new calls Sent to an agent and awaiting call back Call back completed Note: Abandoned VIP callers (CRM look-up) get an immediate SMS

  9. Who benefits from BestTime? • The caller benefits • If they choose to call immediately they know the current waiting time and are less frustrated • If they activate BestTime they make better use of their time yet still get reminded to ring at the BestTime for them - knowing they will be answered quickly • The call center benefits • Many callers will adjust the time they call therefore peaks will be lower and troughs higher • BestTime ensures smoother traffic, better use of staff time, easier to manage breaks and be far more efficient overall • BestTime to make call - BestTime to receive a call

  10. Everyone benefits from BestTime • Potential callers not at your web site can still access “waiting room” benefits via your IVR prompts from incoming cell phone or landline call. They do not see the Dynamic Message Notifications. • VIP clients get very special treatment: • They can receive an SMS immediately they become an abandoned caller, e.g. “Sorry we missed your call. Please SMS back with the best number to call you on right now” • Option:– with the use of the NEC PBX Precision Routing Engine, they could be advanced in the queue on arrival via BestTime’s CRM look-up. • Supervisors are notified by email and/or SMS when their “waiting room” KPIs are breached (e.g. total calls waiting, duration of wait). 133 Moray Street, South Melbourne, Vic. 3205, Australia Ph: +613 8695 8695 Fax: +613 9696 3626 www.advatel.com.au

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