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Commonwealth of Virginia’s Statewide Healthcare Emergency Preparedness Program

Commonwealth of Virginia’s Statewide Healthcare Emergency Preparedness Program. The Virginia Department of Health (VDH) provides the framework for statewide administration of the Hospital Preparedness Program (HPP).

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Commonwealth of Virginia’s Statewide Healthcare Emergency Preparedness Program

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  1. Commonwealth of Virginia’s Statewide Healthcare Emergency Preparedness Program • The Virginia Department of Health (VDH) provides the framework for statewide administration of the Hospital Preparedness Program (HPP). • VDH works through the Virginia Hospital and Healthcare Association (VHHA) to coordinate governance and initiatives with the state’s Hospital Emergency Management Committee (HEMC), 6 x Healthcare Regions, Hospitals, LTCFs, Dialysis Centers, CSBs CHCs. • Each region develops its own regional plans, polices and governance structure under the oversight of their Regional Coordinating Group. Northern Northwest Eastern • Central - Richmond area • Eastern - Hampton Roads area • Far Southwest - Tazwell area • Near Southwest - Roanoke area • Northern - Metropolitan DC area • Northwest - Lexington, Charlottesville, Winchester area Central Near Southwest Far Southwest

  2. The Opportunity • Technology and partnership opportunities exist to significantly enhance information sharing • Real-time situational awareness can be made available for fast and effective decision making • Clear processes for providing information can be incorporated into plans and standard operating procedures • Data in existing systems can be leveraged to provide valuable situational awareness

  3. CASAWG Members • Derived from the Homeland Security Working Group as well as state-and-local representatives across the Commonwealth. • Chair: VDH Director Emergency Preparedness • State Coordinator Representatives • State Interoperability Coordinator • VERT ESF Leads • State Agency Emergency Management Coordinators • Local Emergency Managers • Private Sector Reps • Subject matter experts who are not members of the HSWG or CASAWG will participate on the subcommittee(s), as appropriate.

  4. We’ve laid the foundation • Governance • Stood up the Homeland Security Working Group’s Crisis and Situational Awareness Working Group (CASAWG) • CASAWG reports to Secure Commonwealth Panel who has endorsed the initial plan • SOPs • Established templates and processes to incorporate information sharing into SOPs • Essential Elements of Information (EEI) have been identified • Technology • Identified an integrated technology approach, VA Interoperable Information Sharing Environment (VIISE) • Usage • Completed initial pilot involving state and local stakeholders in Charlottesville • Launched pilot to fine tune statewide information sharing approach • Training & Exercises • Will provide training and exercise support for the pilots • Will develop training and exercise plan from pilot lessons learned

  5. VA Interoperable Information Sharing Environment (VIISE) • Year long pilot launched August 9th will test and evaluate the draft model approach developed by the CASAWG. • Analysis of operational plans and procedures • Identification of information sharing needs • Configuration of technology • Training on the process and technology • Test and evaluation of the model process and supporting technologies • Pilot participants: • Virginia Department of Emergency Management • Virginia Department of Transportation • Virginia Department of Health • City of Charlottesville Albemarle County • UVA • James City County • City of Chesapeake • City of Norfolk • Chesterfield County

  6. A decentralized sharing model DHS Public Locality NGO Locality State FEMA Region Region Private Sector Media

  7. Basic Technical Approach Data Owners Publish View and Manage 911/CAD EOC Crisis Management Web Service Web Service Web Service Health VHASS Weather Transportation Public Works Private Sector Critical Infrastructure Sensors

  8. Master EEI List VDH Situation Room Annex 1.1 EEI’s for Mass Care Scenario #1: Hurricane Scenario #2: Hazmat Spill Role: ESF 6 Role: ESF 6 EEIs: Local Shelter Status State Shelter Status Local Transfer Points Road Conditions Power Status ESF 6 Hurricane Awareness Package EEIs: Major Incidents Local Shelter Status Road Conditions Power Status VDH SOP New EEI’s Role: Hospital Coordinator EEIs: Hospital Status Med Facility Status Road Conditions Power Status Role: Hospital Coordinator EEIs: Hospital Status Med Facility Status Road Conditions Power Status Page 1 Page 2

  9. CASAWG Projects Hampton Roads CAVS MAPPER / VIPER NCR - GDX

  10. Demonstration

  11. Questions? Robert Mauskapf, MPA Colonel, USMC (ret) Director, Emergency Preparedness Virginia Department of Health 804-864-7035 Bob.Mauskapf@vdh.virginia.gov

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