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Working with Power Point: Level 1

Julia Hengstler Educational Technologist Faculty of Education Vancouver Island University. Working with Power Point: Level 1.

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Working with Power Point: Level 1

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  1. Julia Hengstler Educational Technologist Faculty of Education Vancouver Island University Working with Power Point: Level 1

  2. “The most boring [post-secondary] teaching methods were found to be laboratory work, computer sessions and copying lecture notes whilst the most significant contributor to lecture boredom in terms of teach method is the use of PowerPoint (without a handout)…” • From Mann, S., & Robinson, A. (April 2009). “Boredom in the lecture theatre: an investigation in the contributors, moderators and outcomes of boredom amongst university students”. British Educational Research Journal, 35 (2), p. 256. [Colour & italics added by me.] Julia Hengstler PPT Level 1(August 2009) Am I doomed?:

  3. Julia Hengstler PPT Level 1(August 2009) http://www.collegehumor.com/article:1772972 A student rant on Power point

  4. http://www.youtube.com/watch?v=cagxPlVqrtM Julia Hengstler PPT Level 1(August 2009) How Not to Use Power Point

  5. Today’s “transparency”—expected • Easily edited & shared w/ colleagues • Easily re-versioned, stored & searched • Can incorporate text w/ images, sound, video for better cognition & recall • Used in student presentations, jobs, etc. • Can be shared prior to class to focus F2F activities • Can be used IN PLACE of lecture • Demonstrates your professional competency using technology Julia Hengstler PPT Level 1(August 2009) Why power point:

  6. This session is about YOU. • Everyone is at a different point in their learning. • If you know the basics, feel free to explore & play. If you need to learn the basics, stick close to the activities outlined. • Your classmates will likely be spending time on exploring aspects different from yours. This is fine. • Your goal is to learn more than you knew before coming here—NOT to learn everything about Power Point—or even everything in this session during this time. Julia Hengstler PPT Level 1(August 2009) Overall Goals for this Session:

  7. Introduction to the Interface • Goal: become familiar with the layout & how to access basic functions • Creating a Presentation by Editing an Existing Template: “Classroom Expectations” • Goal: Open, edit & save a new presentation based on an existing template. • Creating a New Presentation from a Blank Presentation Template • Goal: Create, edit & save a new presentation from a blank template with a clip art image Julia Hengstler PPT Level 1(August 2009) Outline of Activities & Goals 1

  8. Note on Tables, Charts & Graphs • Goal: learn considerations re. tables • Slide Show • Goal: learn how to launch a slide show. • Printing • Goal: learn options for printing • Design Considerations • Goal: learn some best practices Julia Hengstler PPT Level 1(August 2009) Outline of Activities & Goals 2

  9. Introduction to the Interface

  10. Logo Button—home base Julia Hengstler PPT Level 1(August 2009) Key functions: under logo

  11. Home: Slides, Font, Paragraph, Drawing, Editing Insert: Tables, Graphics, Links, Text, Media Clips Design: Page Setup, Themes, Background Animations: Preview, Animations, Transitions Slide Show:  Start Slide Show View: Presentation Views, Show/Hide, Zoom, Window Julia Hengstler PPT Level 1(August 2009) The Ribbon: The Tabs

  12. “Classroom Expectations” Creating a Presentation by Editing an Existing Template

  13. Reminder: Cite your sources—even when you adapt content. • Power Points provided by publishers • Power Points shared online • Exceptions: templates provided by Microsoft or purchased/licensed for your use Julia Hengstler PPT Level 1(August 2009) Note on Borrowing Material

  14. Click on the logo button in PowerPoint • Select “New” • Select “Presentations” • Select “Academic” • Select “Classroom expectations” • Click “Download” on bottom right Julia Hengstler PPT Level 1(August 2009) Create a Presentation from template 1:

  15. Click on “View” tab • Select “Normal” if not selected Julia Hengstler PPT Level 1(August 2009) Create a Presentation from template 2:

  16. Click on text “Mr. Jones” on first slide Julia Hengstler PPT Level 1(August 2009) Create a Presentation from template 2: • Highlight “Mr. Jones” & change to your name • Options to change font in “Home” tab

  17. In “Normal” view with “Home” tab on top • Look @ “Slides” on left • Click on Slide 2 “Student Behaviors” • Click on “New Slide” • More layout options under down arrow Julia Hengstler PPT Level 1(August 2009) Adding a new slide:

  18. Move cursor over edges of box until you see • Click once these arrows appear • Handles appear on box • Click on handles, hold & drag to resize item Julia Hengstler PPT Level 1(August 2009) Editing parts of slides: Resizing

  19. Move cursor over edges of box until you see • Click, hold & drag item around slide Julia Hengstler PPT Level 1(August 2009) Editing parts of slides: Moving

  20. Click in “Click to add title” Type “About This Class”. Click on “About This Class” textbox to get handles Resize to fit words Click on “Click to add text” & add some content Julia Hengstler PPT Level 1(August 2009) Editing Your Slide:

  21. Select a box using Click once you see the arrows Should see the handles Press the “Delete” key Julia Hengstler PPT Level 1(August 2009) Remove boxes from Slide:

  22. Save As Julia Hengstler PPT Level 1(August 2009) Saving presentations: First time 1 • Power Point Presentation • Power Point 97-2003 • PDF Mouse over-do NOT click-for options

  23. Note where file is saved • Name file • Note extension Julia Hengstler PPT Level 1(August 2009) Saving presentations: First time 2

  24. Save Julia Hengstler PPT Level 1(August 2009) Subsequent Saves • Save As if you need to change formatting for PPT 97-2003 or PDF

  25. Creating a Presentation from Blank Template

  26. Click on the logo button in PowerPoint • Select “New” • Select “Blank” • Click on “Create” Julia Hengstler PPT Level 1(August 2009) Create a Presentation from Blank:

  27. Select a slide • Click on Design tab • Mouse over options to preview • Click on down arrow for more options • Click on a design theme to apply it to presentation Julia Hengstler PPT Level 1(August 2009) Changing Design Theme:

  28. Adding Content & New Slide to a Blank Presentation

  29. Click in “Click to add title” • Type “Working with Power Point” • Click in “Click to add subtitle” • Type “by [Your name]” Julia Hengstler PPT Level 1(August 2009) Adding Your content:

  30. Click on “Home” tab • Click on down arrow by “New Slide” • Select “Two Content” layout. • Select left hand “Click to add text” box & delete it. • Click on “Insert” tab--preparing to add a graphic Julia Hengstler PPT Level 1(August 2009) Adding New Slides:

  31. Insert tab options

  32. Julia Hengstler PPT Level 1(August 2009) Tab options:

  33. Insert image from clip art

  34. “Insert” tab on top. • Click on “Clip Art” • In “Search for” type “school”. • Click “Go”. • Click on the school bus to insert. Julia Hengstler PPT Level 1(August 2009) Inserting clip Art

  35. Make bus larger using a handle • Select the bus image w/ 4 arrows tool • Click, hold & drag bus to new location centre w/ right-hand textbox • Type in right-hand textbox: • “Welcome to your first day of school” in textbox on right Julia Hengstler PPT Level 1(August 2009) Inserting clip Art

  36. Customizing graphics

  37. Select bus image. • Click on “Picture Tools”. (~ “Drawing Tools”) • Select “Recolor” on the left & change colour • Click on the down arrows by “Picture Styles” • Select a frame. • Click on the logo button Save As to save Julia Hengstler PPT Level 1(August 2009) Recolour & Frame

  38. Tables, Charts, Graphs : a note

  39. From Insert tab Keep table as simple as possible Keep content large enough to read Julia Hengstler PPT Level 1(August 2009) Inserting tables, charts & Graphs

  40. Slide Show

  41. Click on “Slide Show” tab • View from beginning, slide where you are, customize • You can hide slides, add narrations, etc. Julia Hengstler PPT Level 1(August 2009) Viewing a power Point Presentation

  42. Printing

  43. PrintPrint Julia Hengstler PPT Level 1(August 2009) Printing Slides • Slides • Handouts-lines • Notes Page-speaker notes • Outline View

  44. Design Considerations

  45. Slides must be LEGIBLE 16pt+ w/ rare exceptions • Consistent design/theme, fonts in slides • Consistent styles of images • Images & media support immediate content in slide • Most Westerners read L R, T B layout • Pare down to key words unless a key quote Julia Hengstler PPT Level 1(August 2009) Best Practices 1

  46. Watch “How Not to Use Power Point” http://www.youtube.com/watch?v=cagxPlVqrtM • Provide handouts • Include time for hands on real work, discussions, etc. • Provide the actual electronic PPT—or version—when possible • Don’t just read slides—add value • Talk to your audience not the slides-make eye contact • Use clicker when possible • Keep content doable in a session • Align assessments w/instruction tech Julia Hengstler PPT Level 1(August 2009) Best Practices 2

  47. Power Point 2007 Tutorials (Florida Gulf Coast University) http://www.fgcu.edu/support/office2007/ppt/index.asp • 10+ presentation tips to keep your audience from dozing off (TechRepublic) http://blogs.techrepublic.com.com/10things/?p=308&tag=nl.e101 • PPTs from Region 2 Digital Lending Library http://www.region2library.org/ppa.htm • Tool for Power Point 03 & O7 to embed Youtube videos http://skp.mvps.org/youtube.htm Julia Hengstler PPT Level 1(August 2009) Additional Resources

  48. Keynote (Apple) • Impress (Open Office) http://why.openoffice.org/ • Presentation (Google Docs) http://www.google.com/google-d-s/intl/en/tour1.html • Prezi (zooming presentations) http://prezi.com/ • Animoto (for image shows) http://animoto.com/ • VoiceThread (make constructivist, collaborative) http://voicethread.com/#home Julia Hengstler PPT Level 1(August 2009) Power Point Alternatives & Ext

  49. Using the Remaining time

  50. Your time Play at will Ask questions, etc. Julia Hengstler PPT Level 1(August 2009) Explore & experiment

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