e-Invoice User Manual (June 2007)

1. e-Invoice User Manual(June 2007)

2. Getting started …. Web site :http://griffin.hk.nyklogistics.com/kohls/ebooking/ If you have not got Login ID and password, please click “Download e-Booking Registration Form” in this website to apply it. (The system is developed for vendors to prepare Commercial Invoice for Kohl’s.) Page 1

3. Getting started …. Please select KOHL’S under the column of e-Invoice registration form. And, please fill in the registration form and email to kohls_nlhk@hk.nyklogistics.com. Page 2

4. Manufacturer Maintenance Please update your manufacturer record(s) into the Manufacturer List at your first login. Page 3

5. Main Window 3 function buttons : Create – Create a new invoice Edit – Modify the existing invoice Inquire – View the existing invoice 5 main tabs : Header Info – General invoice info (L/C Info, Vessel Info, FOB point, Country of Origin, etc.)(page 5 to 6) Cargo Info – Invoice details in item level (Style#, No. of carton, quantity, unit price, etc.)(page 7 to 11) Invoice Deduction – Deduction items (if applicable)(page 12) Carton Marks and Number – Shipping marks(page 13) Report Printing – Print out the invoice(page 14) If your computer has any setting or software with "pop-up blocking" function, please disable it. Otherwise, you may not be able to operate in this system. Page 4

6. Create Invoice (1st step - Header Information) Page 5

7. Create Invoice (1st step - Header Information)…Cont… It’s recommended to create invoice after cargo delivery in order to retrieve correct weight & measurement from our system. To create an invoice, please click in the main window and then input the following information : • PO Number • Invoice Number • Invoice Date (Default today, you can make adjustment on it) • Destination * • Payment Terms (T/T or L/C; if it is L/C, please input the L/C number) • L/C Issue Date • L/C Issue Bank • Sold To (Kohl’s name and address) * • Port of Loading • Case / Contract No. • Terms of Sale * • Commodity Type (e.g. Toys) • Country of Origin • Name and title of the person, who creates the commercial invoice • Seller • Remarks (If you have any remarks/statements needed to be shown on your invoice, please input it here) * There fields are captured from system after PO number is inputted, you can make adjustment on it to fulfill your LC requirement. Page 6

8. Create Invoice (2nd step - Cargo Information) Then, click the tab “Cargo Information”; the item details will be shown on the screen. If you want to remove a specific item, please select the item by checking the box at the left side and click . Please be reminded that all items under the same booking will be removed together. After that, please input the following information : • Item Unit (PCS, SETS or PAIRS) • Unit price Total amount will be calculated automatically And, click to input other details (such as H.T.S. code, manufacturer Info…etc)(page 8) Note : If no data shown in Kohl’s Style field, please input it before pressing the “Details” button. Page 7

9. Create Invoice (2nd step - Cargo Information)…Cont… Page 8

10. Create Invoice (2nd step - Cargo Information)…Cont… Inside the “Details” screen, please input the following information. • Detailed description of goods * • Harmonized Tariff Schedule (H.T.S.) Code • Duty rate (if any) • Quota category (if applicable) • Manufacturer name and address (Please update Manufacturer Record by clicking , which allows you can just type the name in future to search the record.) • Breakdown details refers assortment, cost and material breakdown…etc. (if applicable) • Hanger Code (if applicable) • Hanger Country of Origin(if applicable) • Hanger Unit Price Total amount will be calculated automatically • Hanger Supplier (if applicable) • Hanger Manufacturer name and address (if applicable) Click when finished. Points 7-11 are for shipment with hanger, if your shipment does not apply hanger, you don’t need to input these fields. * The description is captured from your booking, you can make adjustment on it to fulfill your LC requirement. Page 9

11. Create Invoice (2nd step - Cargo Information)…Cont… • Split UPC functions (applicable for mix-pack shipment) • If you want to separate one UPC for multiple styles, please select the item by checking the box at the left side and • click . • System will ask you to input the following information(see below screen) : • Style Number for the split item • QTY for the split item • Unit Price for the split item • System will then split the UPC into two lines (see below screen). Page 10

12. Create Invoice (2nd step - Cargo Information)…Cont… • Merge UPC functions • If you want to return to the original condition, please select the items by checking the box at the left side and • click . Please be reminded that the merge function does not apply for different UPCs. • Then, system will merge the lines into one record (see below screen). Page 11

13. Create Invoice (3rd step - Invoice Deduction) If you have any deduction needed to be included in the invoice, please click the tab “Invoice Deduction”, then press and input the following information. • Deduct Amount • Deduction Description Page 12

14. Create Invoice (4th step - Marks and Number) Please click the tab “Carton Marks and Number” to verify the shipping marks. The shipping marks is generated from your booking. You can make adjustment on it to fulfill your LC requirement. After completing all 4 steps, please click . Page 13

15. Printing Invoice After saved the record, system will print out the invoice for your review. Also, you can view it in the tab “Report Printing”. Our system can perform batch print by selecting the range of invoice number in “From Invoice No.” and “To Invoice No.” fields. Page 14

16. Invoice Copy Page 15

17. ~ END ~ Thanks for your continuous supports to NYK Logistics. Should you have any questions about the e-Invoice functions, please contact our local offices.