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How to Outsmart Your Inbox

How to Outsmart Your Inbox. You’ve got mail (too much of it). Email overload is a global epidemic. Yet “doing email” is not in anyone’s job description. Agenda. The 3 Email Commandments Inbox Zero rules Email hacks. Commandment #1 Email is like Tetris. Problem :

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How to Outsmart Your Inbox

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  1. How to Outsmart Your Inbox

  2. You’ve got mail (too much of it)

  3. Email overload is a global epidemic Yet “doing email” is not in anyone’s job description

  4. Agenda • The 3 Email Commandments • Inbox Zero rules • Email hacks

  5. Commandment #1Email is like Tetris Problem: • No matter how good you are, more keep coming Solution: • Something has to change - you • You need a system, better process, better tools

  6. Commandment #2 Email is not your #1 priority Problem: • Email is a to-do list other people write on Solution: • Scan (for important/urgent emails in the morning) • Block (30-60 min appointments on your calendar) • Ask(yourself if clearing your Inbox is the best use of time right)

  7. Commandment #3 Not all emails are created equal Problem: • Same screen real estate for each email Solution: • Urgent/Important: now • Non-urgent/Important: later • Unimportant: delete/archive in bulk

  8. Inbox Zero Rules Never touch the same email twice • Delete: after scanning the From/Subject • Defer: move out of your Inbox until actionable • Delegate: forward to a team member • Respond: if takes <2 min • Do: the only emails left in your Inbox are the ones you’ll deal with today

  9. Email Hacks • Bold key phrases • Don’t get hacked (1Password+ bjinmlsjagwctiat1) • Don’t enter the To: address until you proof read • Don’t use your Inbox as an archive • Use the subject wisely (NNTR, EOM, FYI, NOT URGENT) • Don’t unsubscribe from suspicious emails (use SaneBlackHole)

  10. Email Hacks • Specify why you’re CC’ingsomeone • Check if you’re BCC’ed (not CC’ed) before “Reply All” • Don’t put images in your signature • No open-ended questions • Busiest people are very responsive • Lots more at bit.ly/25emailtricks

  11. Inbox Zero with SaneBox Defense Smart Filtering • SaneLater • SaneNews • SaneBulk • SaneCC • Custom Filtering Offense Maximize email productivity • SaneReminders • CRM Integration • SaneTomorrow • SaneNextWeek • Custom Snooze Control • Must have for every inbox • SaneBlackHole • SaneAttachments • SaneNotSpam Complete email productivity suite that works with every provider, client, device or process 50% off ILTA special through Oct 15 | sales@sanebox.com

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