Library Automation and its impact on Strategic Planning: the DLSU Experience

1. Library Automation and its impact on Strategic Planning:the DLSU Experience Fe Angela M. Verzosa Library Director

2. Strategic Planning • proactivethan reactive • focus on desired outcomes • participative

3. Status of DLSU • Student population of 14,000 • Faculty of 700 • Non-academic staff of 350 • Four Campuses • Book collection of 180,000 volumes • Regular Subscription to 450 journals • Special Collections • Library personnel of 65

4. Stages in setting up a system • planning • specifying requirements • selection • installation • running • evaluation

5. Needs Assessment Survey • Respondents • priorities access to holdings availability identifying location • system design hardware software

6. COMPUTER APPLICATIONS • providing public access to catalogs • managing circulation of materials • acquisition of new materials • controlling serial publications • retrieval of information from databases • networking/linkages with other libraries • use of interlending/document supply services

7. COMPUTERIZATION GOALS • access to nformation and use of collections • access to national and international bibliographic networks • library networking

8. computerization project’sTIME LINE • 1986 training of system librarian in Australia • 1988 IIC bookdatabase • 1988-89 installation of computers • 1989 training and application of CDS-ISIS software to articles • 1990-1992 expansion of databases • 1993 OPAC, DIALOG, WILSONDISCS and HERDIN

9. computerization project’sTIME LINE • 1994 4 OPAC terminals, 7 286 PCs, 6 databases, 12 CD titles, 2 multimedia computers, email facility, LAN, Internet • 1995 launching of ESEP Network, installation of TINLIB OPAC, Bibliofile conversion of backfiles, barcoding, FAX, Library Webpage • 1996 upgraded computers (70), TINLIB cataloging, Cybernook, OCLC F Search

10. ONLINE PUBLIC ACCESS ACCOMPLISHMENTS • first Library to provide online public access via INTERNET • two OPACs (Tinlib & CDS-ISIS) • 11 Databases installed

11. INTEGRATED SYSTEMS • Accomplishments Cataloging Circulation • Issues/Concerns/ Lessons learned Hardware Upgrading Additional licenses Software problems

12. Other Accomplishments • CD-ROM Technology • Interlending and Document-delivery • Networking/Linkages

13. Lessons in Security • crime includes theft, physical damage and computer misuse (requiring need for password, locks, alarms, anti-virus) • natural hazards (such as floods, fire, earthquakes, lightning, power outages) • accidents (from power overload, broken wires, trailing cables) • malfunctions (system or human failure)

14. Post-implementation evaluation • where the goals met by the system ? • were the provisions in contract fulfilled ? • is the system fine-tuned ? • how well does the system satisfy demands placed on it by users ? • what complaints have not been solved ? • was the money well-spent ? • was it worth the time and effort ?

15. Success factors • right product • right people • right time • right cost

16. THANK YOU AND ENJOY YOUR DAY HERE AT DLSU TODAY.