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Unit Wing Banker Solution – CLC

Unit Wing Banker Solution – CLC. Objectives:. Discuss the importance of a unit budget. Determine budget requirements. Unit’s responsibilities. Unit’s responsibilities with Wing Banker Solution. Wing’s responsibilities to units with Wing Banker Solution. Unit Commander’s Responsibility.

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Unit Wing Banker Solution – CLC

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  1. Unit Wing Banker Solution – CLC

  2. Objectives: • Discuss the importance of a unit budget. • Determine budget requirements. • Unit’s responsibilities. • Unit’s responsibilities with Wing Banker Solution. • Wing’s responsibilities to units with Wing Banker Solution.

  3. Unit Commander’s Responsibility • Finances -- One of your most important responsibilities. • Ensure that your unit is financially sound. • Determine your unit’s assets and unit’s needs. • Obtain approval for fund raising & Grants.

  4. Importance of Budgeting at the Unit Level • You need to know how much money you have to spend. • If you have NO money – you can not spend any money • Plan a budget so that your squadron can financially meet its goals and missions.

  5. Importance of Budgeting – cont. • When you budget, you balance what you have with where you want to be. • You determine what you need to meet your objectives.

  6. Determining Your Needs • Do you have rent? • What are the utility bills? • Will the squadron be having any activities? • What other projected expenses will the unit have? • Activities?

  7. Determine the Difference • Determine the difference between financial assets and needs for unit. • Ok at this stage to want more than you project the unit has. • Take this opportunity to explore options. • Options -- raising income and lowering expenses.

  8. Determining Difference – Exploring Options • Look at ALL WAYS the unit is receiving and spending money. • PAWG allocation from the Commonwealth of PA • Are you paying too much? • Is squadron supplying members, without charge, for items that are costing the unit? • Ask Questions! In regards to where is the money coming from and where is it going to, and can this change.

  9. Budget & Raising Funds • Determine how much funds need to be raised to meet the cash requirements for budgetary requirements. • Budget needs to equal = zero – not a negative balance. • CAPR 173-4 – Fund Raising/Donations

  10. Budgeting – Fund Raising • FIRST – You must obtain written permission from the Wing Commander. • As corporate officer of CAP representing the wing, he/she is the agent responsible for ALL fund raising activities and grant request. • Complete the PAWGF 173-4.

  11. Budget – Fundraising • SECOND – Make yourself aware of the state and local fundraising laws and regulations. • This is not Monopoly – You do not get a “get out of jail free card”.

  12. Budget - Fundraising • Certain types of fundraising you cannot do. • CAPR 173-4 List these types. • Brainstorm on ideas to raise money. • Cash Donations & Contributions • Grants • Material Donations (Coordinate with Wing Logistics first, IAW CAPR 67-1) • Community events, park cars, concessions, crowd control, clean up/ • http://cap.fundlinkllc.com/ • What Fund raising events work for your unit?

  13. Wing Banker Program and the Unit • Why did NHQ and Wing go to Wing Banker Solution? • CAP has never received an Unqualified Audit Opinion because the funds at the unit level where not audited • The NEC and the Board of Governors recommended that CAP obtain an unqualified audit opinion

  14. Why is a qualified audit opinion a problem? • “Qualified” means something positive in CAP (for ex: qualified check pilot) • A “qualified” audit opinion is not desirable • An auditor is not able to express an “unqualified” audit opinion when significant concerns may exist regarding the corporation’s financial information • An “unqualified” opinion is most desirable

  15. What does it accomplish? • It accounts for the funds and activity of all units at the wing level. • Provides greater accountability and reporting of CAP appropriated and corporate funds. • An unqualified audit opinion enhances public trust & enables grant writing.

  16. Benefits to the Unit • Allows units to focus on CAP mission. • Decisions and control remain with the unit. • Unit don’t have to file annual 173-2. • An unqualified audit opinion provides public assurance that assets are accounted for and provides squadrons with opportunities to obtain additional funding through grants.

  17. You are taking our money!! • No--The unit still has control of how the funds are spent • The wing is acting as the bank. • Reports of activity and unit balances will be provided.

  18. Financial Management Web Site at NHQ has lots of resources available

  19. Deposits • Units may make their own deposits • Deposit slips along with deposit advice forms are sent to the wing

  20. Certificate of Deposit/Investment Accounts • Any unit that wants to invest in a CD or other investment need to contact PAWG Finance Committee to review options and open an account. Local suggestions are encouraged.

  21. Savings Accounts • Units that have funds that are not budgeted to be used for more than 6 months, can request funds be transferred into the unit saving account. • Interest earnings should be allocated.

  22. Bill Payment The unit must provide supporting documentation to the wing

  23. Check Request • Send a copy of receipt or invoice along with a complete check request form to wing. • A payment will be sent directly to the payee. • Copies are acceptable documents can be faxed, e-mailed or mailed.

  24. Recurring Expenses • invoices that units are paying on a routine basic i.e. phone, electric, rent. • The address of these invoices needs to be changed to PAWG HQ, the unit charter number must be added to the billing name, and the PAWGF 173-R needs to be completed each year.

  25. Expense Authorization • The wing must ensure that the expense has been approved by an appropriate persons. • The unit must complete a PAWGF 173-fc Finance Committee (who can approve expenses)

  26. Finance Committee • Approve expenses over $250.00 • Continue to function and record minutes • Develop a budget • Monitor the income and expenses

  27. The Unit’s Role UNIT

  28. The results • The units can focus on their mission • Consistent financial reporting • All funds and transactions are audited • No annual CAPF 173-2 • Obtain unqualified audit opinion

  29. Unit finance forms • Share • Let the Wing know what forms are working great in your unit. • If your unit has a finance OI that works great – Share. • Wing will let NHQ knows what unit forms and OI’s are “bench marks” for our wing with Wing Banker Program. • We are all part of the same team.

  30. Updates • Recent changes/improvements. • All units in Civil Air Patrol are using Wing Banker Solution. • Thanks you, commanders.

  31. Questions? • Lt Col DeEtte Riley, PAWG Director of Finance driley@awandsons.com • Mr. Phil Richardson, PAWG Accountant capfm@bigbrain.net • Lt Col Robert Meinert, PAWG Executive Director rlmeinert@forcomm.net • Or call PAWG Headquarters at 717-861-2335, • PAWG HQ Fax: 717-861-2164 • Pennsylvania Wing Headquarters, Building 3-108, Fort Indiantown Gap, Annville PA 17003 • DeEtte Riley home number after 7 PM 814-632-8341 or 814-880-9093 cell Leave a message.

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