Local 35 Supervisors Time Approval

1. Local 35 SupervisorsTime Approval September 2009 HR Time Capture

2. Welcome!! We’re glad you’re here!

3. Meet your Instructor Kevin Brigham Deployment Management Specialist Employee for just under 2 yrs. Hobbies: Dog, Real Estate & Fitness

4. Time Capture Local 35 SupervisorsCourse Objectives

5. Time Capture Local 35 Supervisors

6. Time Capture Local 35 Supervisors

7. Course Schedule Time Approval & Adjustments 30 min Time Off Requests 15 min Time Off Approval 15 min My Time Reporting 5 min Questions 15 min

8. Time Approval & AdjustmentsModule Objectives

9. Time Approval & Adjustments

10. Time Approval & Adjustments SWIPE * Dining Employees do not need to swipe out/in for their meal break

11. Time Approval & Adjustments

12. ID badges that are lost must be replaced at the employee’s cost • ID badges that no longer function properly are replaced at no cost to the employee • ID badges that are replaced are given a new issuance number. The old card (if found) cannot be used Time Approval & Adjustments

13. Time Approval & Adjustments

14. Time Approval & Adjustments

15. Time Approval and AdjustmentPaycodes Several paycodes have been combined, changed or retired. The tables above list the most commonly used paycodes and how they should be used. For example, EARLY OUT NO NOTICE has been retired. Going forward, use EARLY OUT and enter “No Notice” or “With Notice” in the comments section of the timesheet.

16. Time Approval & AdjustmentsSteps • Users will log in to My Time using their NetID and password • This is different from your original Kronos password • To look up an employee’s Net ID, go to www.yale.edu and click on directories • Type in the employee’s name followed by return all e.g. “Kevin Brigham return all” return kb32 for me

17. Time Approval & AdjustmentsSteps Select Employee Name

18. Time Approval & AdjustmentsSteps

19. Time Approval & AdjustmentsSteps Click the Approvals Menu Select Approve Approved

20. Module Summary

21. Question #1 Only supervisors are required to approve timesheets • True • False

22. Question #2 Changes cannot be made to timesheets (in My Time) if the associated payroll has already been processed • True • False

23. Course Schedule Time Approval & Adjustments30 min Time Off Requests 15 min Time Off Approval 15 min My Time Reporting 5 min Questions 15 min

24. Time Off RequestsModule Objectives

25. Time Off Requests • Employees request time off using the My Time link on the uPortal. Request is automatically sent to supervisor • Supervisors approve or reject the time off request using the My Time link on the uPortal 1. Log in toMy Time 2. Click on My Actions 3. Click on Time Off Request SM 4. Fill out Form and click Next

26. Time Off RequestsSteps

27. Time Off RequestsSteps

28. Time Off RequestsSteps

29. Time Off RequestsSteps

30. 4. Fill out Form and click Next Time Off RequestsSteps When requesting time off at a kiosk (or any shared computer) Be sure to close your browser in addition to your Portal window if you have nothing further to do

31. Time Off RequestsPaid Time Off Balances The Time Off Balances in hours can be viewed at the top of the time off request online form. Additionally, the Time Off Balances will continue to appear on the employee’s pay stub.

32. Time Off RequestsNotifications • Once the Time Off Request has been submitted, the supervisor approves or rejects it, and a notification is sent • A copy of the message will also be forwarded to the employee’s My Time inbox and Yale email (if they have one)

33. Time Off Requests • Kiosks will be available at various campus locations to enable employees to view and request time off • Quick Guides will be available at kiosks for assistance with the time off requests • As part of the go live, project team members will be available at kiosks at specific times to assists with time off requests • Supervisors will need to enter paid time off to their employee’s timecard for dates requested outside the kiosk

34. Course Schedule Time Approval & Adjustments 30 min Time Off Requests 15 min Time Off Approval 15 min My Time Reporting 5 min Questions 15 min

35. Time Off Request ApprovalModule Objectives

36. Time Off Request Approval • Time Off Request Approval Criteria: • Does the time off requested conflict with business needs or deadlines?

37. Time Off Request Approval • Supervisors will receive notification of the time off request • Supervisors will use My Time to review and approve or reject the time off request • Log in to My Time 2. Locate Employee’s request in Inbox 3. Review the request 4. Approve /Reject Time Off Request

38. Time Off Requests ApprovalSteps

39. Time Off Requests ApprovalSteps

40. Time Off Requests ApprovalSteps

41. Time Off Requests ApprovalSteps

42. Time Off Requests ApprovalSteps

43. Leave of Absence Requests • Employees may also request a Leave of Absence through My Time • If your employee has questions about how to use the Leave of Absence functionality, or questions about leave types, please direct them to your Leave Coordinator

44. Module Summary

45. Question #1 Cancelled time off requests must also be approved. • True • False

46. Question #2 The system validates the employee’s PTO balance before routing it to the supervisor for approval. • True • False

47. Course Schedule Time Approval & Adjustments 30 min Time Off Requests 15 min Time Off Approval 15 min My Time Reporting 5 min Questions 15 min

48. Reporting

49. My Time Reports

50. Genies