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Building a Standardized DHS Foundation Federal Financial Management Conference Washington DC

Building a Standardized DHS Foundation Federal Financial Management Conference Washington DC David Norquist Chief Financial Officer March 11, 2008. E Pluribus Unum. Largest federal re-organization since DoD Formed out of 22 agencies Inherited: 100 resource management systems

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Building a Standardized DHS Foundation Federal Financial Management Conference Washington DC

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  1. Building a Standardized DHS Foundation Federal Financial Management ConferenceWashington DC David Norquist Chief Financial Officer March 11, 2008

  2. E Pluribus Unum • Largest federal re-organization since DoD • Formed out of 22 agencies • Inherited: • 100 resource management systems • 18 material weakness conditions • 30 reportable conditions • Did not inherit a common policy

  3. Procure-to-Pay Business ProcessThree department examples I ContractExecution Requisition Contracting Invoicing Payment II ContractExecution Requisition Contracting Invoicing Payment III Payment ContractExecution Payment Requisition Contracting Invoicing

  4. Submit forSupervisor Approval Submit for Accounting Approval Receive Travel Authorization Number Obtain TicketsThrough Travel Agency Get Cost Estimate Travel Business Process Submit Expenses for Supervisor Approval Submit Expenses for Accounting Approval Create Expense Report Receive Reimbursement Existing variations at DHS: • Paper-based processes • Automatic authorization – Travel Manager • Blended solution – software working with accounting • FUTURE STATE: Implementing FedTraveler.com

  5. What Does it Take to Standardize Processes? • Policies need to be defined and written • People need to be trained • Processes need to be institutionalized • Systems need to reinforce the controls • Assurance teams need to validate the process is working

  6. MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW Addressing Material Weaknesses FY 2006 25 material weakness conditions MW MW MW MW MW MW MW

  7. MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW MW Addressing Material Weaknesses FY 2007 16 material weakness conditions MW MW MW MW MW MW MW

  8. The Way Ahead in 2008 • Issue second ICOFR Playbook – expand beyond financial management • Another round of A-123 reviews – stronger assurance statement • Issue Financial Management Policy Manual • New Hire Orientation (March) CFO Mentorship Program (June) • Continue to implement eTravel • Establish financial system baseline

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