Insights into PROJECT ESTIMATING AND BIDDING

1. Insights into PROJECT ESTIMATING AND BIDDING Prepared for City of MilwaukeeEmerging Business Sustainability ConferenceJuly 16, 2009

2. Presented byMIRON CONSTRUCTION CO., INC. Larry PetronDirector, Estimating Klaus LemkeVice President, Milwaukee Operations Ghassan Korban City of Milwaukee

3. Agenda • Introduction: Estimating and Bidding at Miron • Finding and Evaluating Bid Opportunities • Understanding Construction Costs • Labor • Materials and Equipment • Subcontractor Bids • General Conditions • Fee and Mark-up • Mentor Protégé Programs • Contract Bidding for the Milwaukee Department of Public Works • Questions and Answers

4. Miron Company Overview www.miron-construction.com Corporate Headquarters 1471 McMahon Drive Neenah, WI 54956 Phone: (920) 969-7000 Fax: (920) 969-7393 Milwaukee Office 250 E. Wisconsin Ave. Suite 1800 Milwaukee, WI 53202 Madison Office 8215 Greenway Blvd. Suite 100 Middleton, WI 53562 Wausau Office 500 First Street Suite 4000 Wausau, WI 54403 Iowa Office 9440 Atlantic Drive SW Suite 3 Cedar Rapids, IA 52404 90-Year heritageThird generationFamily-owned corporation Currently perform more construction in Wisconsin than any other Construction Firm Most competitive Construction Firm in Wisconsin Committed to “Building Excellence” 2008 Most Admired WI Company 2008 Best General Contractor

5. Markets Served Commercial / Retail Educational Environmental Governmental / Community Religious Health Care Industrial

6. Volume By Market 2008 Total $621,087,193

7. Office Locations

8. Pre-Construction Services Evaluation of building program and site Project planning, phasing and scheduling Material & systems reviews Detailed conceptual/schematic estimates Value engineer best methods and materials Architectural design constructability reviews Subcontractor bidding, analysis and award Bid package format/long lead orders

9. Insights into PROJECT ESTIMATING AND BIDDING

10. Projects to Bid • Where to look: • Local plan rooms • Milwaukee Builders Exchange 414.778.4100 • Contractors Exchange of West Allis 414.453.1509 • Great Lakes Builders Exchange Sheboygan 920.458.3676 • Visit AGC of WI website for others www.agcwi.org • Internet plan rooms • Visit Government agency web sites • Subscribe to industry publications • Daily Reporter • Western Builder • Dodge Reports • Local newspaper • Networking opportunities

11. Evaluating Bid Opportunities • Understand your capabilities • Workforce • Expertise • Timing • Financial capacity • Evaluate your competition • Who is your competition for this project • Relationships with potential client / architect • Competitive advantage • Potential profitability • Risk • Profit margin • Hit ratio

12. After Project Selection… • Study and understand plans and specifications • Track and understand all addenda • Note special requirements (sustainability, LEED, hiring) • Verify bonding capabilities with your insurance company • Attend pre-bid meetings • Clarify items and issues • Ask questions • Contact prime bidders (as subcontractor) • Build relationships • Verify bid deadlines • Keep records of each bid for future reference

13. Elements of Construction Cost • Cost of Labor • Direct cost • Fringes/benefits • Prevailing wages (if applicable) • Cost of Materials • Verifying quantity • Compliance with specifications • Taxes (if applicable) • Construction Equipment • Equipment purchase/rental • Maintenance • Depreciation • Operating costs (fuel, etc.) • Subcontractors • General Conditions • Fees / Markup

14. Evaluating Sub-Bids • Per plans and specifications • Include all addenda • Taxes (if applicable) • Evaluate price • Compare to other bids • Check historical pricing • Capabilities & Qualifications • Verify compliance with project requirements • Workforce • Experience • Past performance • Current workload

15. General Conditions • Permits • Testing • Temporary utilities • Telephone • Heat • Power • Toilets • Utility connection fees • Insurance • Supervision • Project Management • Bonding • Temporary Conditions • Coverings • Enclosures • Walkways / parking • Job trailer • Office supplies • Plan printing & postage • Dumpsters

16. Fee and Markup Market conditions Overhead costs Profit Risk Past experience

17. Sample Spreadsheet

18. Mentor/Protégé Programs • Purpose • Smaller contractor participation in larger projects • Gain project experience • Learn from a larger general contractor • Procedures • Information flow • Submittal process • Pay application • Participation • Federal & local government • City of Milwaukee EBE Program

19. Contract Bidding for the Milwaukee Department of Public Works Ghassan Korban, P.E. Coordination Manager

20. Preliminary Processes • Identification and Design of Projects • Each division within the department is responsible for identifying and designing specific public works projects to be submitted for bidding, with an average annual contracting amount of about $60 million • Project Estimates • A thorough breakdown of project costs based on historic bid prices • General Specifications • Governing provisions for all contracting activities with the Department of Public Works • Plans • Special Provisions • Additional requirements governing the work of a particular project, which were not covered within the General Specifications: access, timing, and special conditions • Additional Items • Bidding advertisement in the Daily Reporter for 2 weeks (see also /www.mpw.net) • Open bid • Select lowest responsible bidder • Award contract

21. Type of Projects Infrastructure • Paving, streets, alleys, bridges • Sewers and water mains • Grading Buildings / Facilities • Elevator upgrade • Office furniture / partitions / walls • Roof replacement Water Works • Water purifications building Operations • Lawn care or snow removal • city owned facilities, vacant lots

22. Non Technical Specifications Emerging Business Enterprise (EBE) • Enacted in 1987 under the title of Equal Opportunity Enterprise Program • Assists young and small local businesses to thrive in a competitive market environment • Program recognizes contractors which hire employees which have experienced educational, social, economic or other personal disadvantages • The ordinance requires that 25% of dollars spent on city contracts be directed toward the utilization of EBE firms Local Business Enterprise (LBE) • Assists local firms who submit competitive bids for DPW contracts. • Local contractors may be awarded a contract if their submitted bid does not exceed the lowest bid by more than 5 percent or $25,000, whichever is lower Residents Preference Program (RPP) • Established in 1991, has undergone some recent adjustments to its criteria. • Encourages prospective contractors to employ city residents, a certain percentage of whom are unemployed or underemployed. • It is required that 40% of the labor hours for a DPW contract be performed by unemployed or underemployed city residents Prevailing Wage • Requires that workers employed for public works contracts receive wages and fringe benefits not less than the wages and benefits which prevail for the same or similar work in the Milwaukee metropolitan area

23. Required Contract Bonds Bid Bond • A bond valued at 10% of a prospective contractor’s bid, submitted prior to bid approval Payment Bond • Ensures the completion of work in the event that a contractor is unable to finish a project Performance Bond • Ensures the payment of any subcontractors in the event that the prime contractor is unable to fulfill its contractual obligations

24. Bond Documents

25. Sample Bid Schedule – Low Bid Rejected

26. Insights into PROJECT ESTIMATING AND BIDDING Questions?