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Time Management: Getting Control of Your Work & Life

Time Management: Getting Control of Your Work & Life. Jack Hayhow. Wheel of Life Balanced Life. “Time is the scarcest resource, and unless it is managed nothing else can be managed.”. Peter Drucker Management Expert Business Author.

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Time Management: Getting Control of Your Work & Life

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  1. Time Management: Getting Control of Your Work & Life Jack Hayhow

  2. Wheel of Life Balanced Life

  3. “Time is the scarcest resource, and unless it is managed nothing else can be managed.” Peter DruckerManagement Expert Business Author

  4. “Effective executives start with their time!” Peter DruckerManagement Expert Business Author

  5. “People work an average of 45 hrs per week; they consider about 17 of those hours to be unproductive.” - Source: Microsoft News Release, 2009 38,000 Business People 200 Countries

  6. Focus on activities with the biggest payoff Prioritize, plan and stick to it Identify your time locks as a manager Get that monkey off your back / accountable Learning GoalsImprove Wheel of Life By the end of this session, you will cover how to:

  7. Balanced Life ExerciseBack of cover page • Please list at least 15 regular activities you do on-the-job daily.

  8. Write down the important idea(s) from the presentation and how to apply them to your company or team. Share your idea(s) with your group. Key Ideas and Application

  9. Balanced Life ExerciseBack of cover page • Please list at least 15 regular activities you do on-the-job daily. • Add 5 more items

  10. Urgency / Importance MatrixBlueprint # 2, pg 5 UrgentNot Urgent Important Not Important

  11. Urgency / Importance Matrix Blueprint #2, pg 5 • Managing time effectively, and achieving the things that you want to achieve, means spending your time on things that are important and not just urgent.

  12. Define Urgency / Importance • Urgent: Where activity calls for some immediate attention – as it relates to the timeelement and/or function. • Important: Items of significant worth or consequence as it relates to the bottom line and the results you are accountable for.

  13. Urgency / Importance Matrix Urgent Not Urgent Q1 Deadlines/Crisis These WILL Happen Q2 Relationship Bldg Recognizing New Opps Prevention Measures Important Not Important Q3 Interruptions Some Reports/Mtgs “Got-A-Minute” Some Phone Calls Q4 Some Busy Work Trivia Some E-Mail “Occupant” Snail-Mail

  14. Urgency / Importance Matrix Blueprint 2, pg 5 • Create your Urgency / Importance Matrix and how you rank them in terms of urgency & importance. • Add to this list. • Input Percentage

  15. Urgency / Importance Matrix UrgentNot Urgent Important Not Important

  16. Urgency / Importance MatrixOne thing you can do get out of III & IV UrgentNot Urgent Important Not Important

  17. Urgency / Importance Matrix UrgentNot Urgent DO DECIDE Important Not Important DELEGATE DELETE

  18. RESULTS UrgentNot Urgent Q1 Stress, Burnout Crisis Mgmt, Always putting out fires Q2 Heart of Eff. Mgmt Vision, Perspective Balance, Discipline, Control, Few Crisis Important Not Important Q3 Short Term Focus Feel Victimized Crisis Mgmt See goals & plans as worthless Shallow Relationships Q4 Lead irresponsible lives Dependent on others and institutions, Time wasters Get Fired

  19. Who’s Got The Monkey Blueprint #1, pg 4 UrgentNot Urgent

  20. MUDA WASTE

  21. Time Locks Dr. Jim Hennig

  22. Time Locks • See Blueprint #3 on page 6 • Review Time-Locks #1 through #12

  23. Time Locks • Time Lock # 1: “I don’t have enough time” • Time Lock # 2: To-Do List Failure • Time Lock # 3: Lack of Time Analysis • Time Lock # 4: Lack of Scheduling Tech. • Time Lock # 5: Non-Essentials

  24. Time Locks • Time Locks #6 - #9: Interruptions/Quiet Time • Time Lock #7: Insufficient Delegation • Time Locks #8 - #12: Paperwork & Disorderly Workspace • Time Lock # 10: Unproductive Meetings • Time Lock # 11: Procrastination & Indecision

  25. Wheel of LifeTimed Table-Hopping • See Blueprint #4 on page 7 • List the two (2) areas you are least satisfied from the Wheel of Life pg. 1 • Review Time-Locks #6 & 9, 7, 8 & 12 & 11 (Combining – #6 & #9 and #8 & #12) • Top 2 that effect your work effectiveness • When finished, take your pen, binder, stand up, and wait for further instructions

  26. Timed Table-Hopping • Group Leader, whoever would like to be. • Group Leader, distribute copies of the worksheets on the table to each member in your group. • All participants, read the instructions that are noted on each instruction sheet for each of your respective stations. • Group Leader, Facilitate a discussion (you do not have to be the authority). Keep everyone on point and on time. Note: You may not completely finish each portion of each sheet – and that’s okay – do your best!

  27. Timed Table-Hopping • Time Locks #6 - #9: Interruptions/Quiet Time • Time Lock #7: • Time Locks #8 - #12: Paperwork & Disorderly Workspace • Time Lock # 10: • Time Lock # 11: Procrastination & Indecision

  28. You have 10 Minutes for each station Group Leader, keep track of flow and time

  29. Urgency / Importance MatrixAnother thing you can do get out of III & IV UrgentNot Urgent Important Not Important

  30. Balanced Life

  31. Personal Blueprint / Action Plan • I Plan to Implement / Best Idea • Expected Result • SMART • Specifically • Measurement • Attainment • Relevant • Time-Based • Action Steps • Resources Needed

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