Central Michigan University Athletics Department Compliance Meeting

1. Central Michigan University Athletics Department Compliance Meeting February 9, 2006– 9:00 a.m.IAC Classrooms

2. Case Study • Oklahoma University • Recruiting Records – Phone Calls • Several rivals in the Big 12 reported to the NCAA that OU made impermissible phone calls • The NCAA was reportedly trying to uncover relationship between assistant coach and prominent club team prior to this allegation • The NCAA has conducted major investigation into Missouri and Auburn recently and have turned up little in hard evidence except for phone call violations • Smoking gun?? – “Phone bills have become easiest way to nail a program”

3. Oklahoma University • NCAA discovered that OU made over 550 impermissible phone calls from 2000 -2004 • Head basketball coach made over 200 impermissible calls himself • OU self-imposed sanctions: reduction of three scholarships, and two years of probation • NCAA deemed violation “major” and did not accept the sanctions – OU must face the infractions committee in April

4. Phone Call Advice • If prospect is not home and you leave a message with their parents, you do not have to count the call against the one per week max, provided the conversation is not in excess of a greeting (I.e., no recruitment takes place) (2/6/91 – STAFF) • You still MUST record the call – even if you only left a message!! • How long is the duration of “message” calls? – calls that I do not count against the one call per week • Generally, one-minute is the maximum time limit for a “message” call. Record any notes or circumstances that may be relevant (I.e., placed on hold for 45 seconds) if you marginally exceed 1 minute and do not count the call • The most “compliant” and safe way of recording calls is to record everything (official visits, NLI period,– make notes)

5. Phone Call Advice • Question:  Is it permissible for a coaching staff member to leave a phone message with a prospective student-athlete (even if the coach does not talk with the PSA), after the telephone call limit for that particular week has been utilized? • Answer:  NO!!!  Once an institution has made a countable telephone call to a prospect or a prospect’s relatives or legal guardian(s) that results in the limit on calls for the particular time period being reached [e.g., one per month, one per week, two per week (men’s basketball)], the institution may not initiate an additional telephone call during the same time period, even if no direct conversation occurs during the second call (e.g., voicemail message). • It has become a regular practice for coaching staff members to meet their limit of calls for a prospect and then leave recruiting messages on the prospect’s voice mail when the coach knows the prospects weren’t home or available.  The NCAA has recently provided an interpretation that says this activity would not be permissible.

6. Recruiting Records • Submit all recruiting records before February 24, 2006 to Compliance Office (records should include July 2005 – February, 2006) • - Records should include the following: • Contacts • Evaluations (evaluations count only for academic year) • Phone Calls

7. Recruiting Contact - Competition • Recruiting contact may not be made with a prospect prior to any athletics competition in which the prospect is a participant during the day or days of competition, even if the prospect is on an official or unofficial visit. Contact includes the passing of notes to a prospect by a third party on behalf of an institutional staff member. Competition “contact” is governed by the following: • - No contact with prospect at any site prior to the contest on the day or days of competition;- No contact with the prospect from the time the prospect reports on call and becomes involved in competition-related activity (e.g., traveling to an away-from-home game day before) to the end of the competition • - Contact shall not be made after the competition until the prospect is released by the appropriate institutional authority and departs the dressing and meeting facility;

8. Recruiting Contact - Competition • Contact shall not be made with the prospect involved in competition that requires more than one day of participation (e.g., a basketball tournament) until after completion of tournament and they leave locker room • - In sports other than basketball, coaching staff members may send general correspondence to a prospect while the prospect is participating in an athletics event, provided the general correspondence is sent directly to a prospect (e.g., the front desk of the hotel, the prospect's personal fax machine) and there is no additional party (e.g., camp employee, coach) involved in disseminating the correspondence (Bylaw 13.4). – MAY send text message!! • It is not permissible for an institution's coaching staff member to contact a prospect by telephone while the prospect is participating in a competition-related activity and it is not permissible for an institution's coach to verbally relay information to a prospect through the prospect's coach while the prospect is participating in a competition-related activity.

9. Recruiting • After PSA Signs NLI (13.1.6.3) • No limits on contacts – except for DEAD PERIODS (MFB & MBK – Limited to contact period when at PSA’s educational institution & no more than one visit per week) • Contact Before Event/Competitions – No contact with the prospect at the site of competition until the competition has ended and the prospect has left the locker room. However, contact with the prospect’s relatives during the competition is permitted. • No limit on evaluations– Still limited to evaluation restrictions: Observation of team = evaluation for whole team • No limit on phone calls – (ONLY for those who signed an NLI) -walk-ons are still limited to once per week)

10. Recruiting Materials • September 1 (June 15 after sophomore year – MBK) of prospects junior year is the first date in which you can send the following: • (1) General Correspondence (letters) may include attachments printed on white paper with black ink (newspaper clipping) - Attachments may NOT include items that are created for recruiting purposes (newsletter designed for recruits, copies of team handbook, etc.)(Official Interp 12/15/05) • You may NOT attach to general correspondence or e-mail any item that is included on cmuchippewas.com, unless it’s listed in 13.4.1. This means that you cannot print a team schedule and attach it to a letter. However, the schedule may be placed in the text of general correspondence. • NCAA legislation does not place any restrictions on institutional stationery.  Thus, an institution may send general correspondence to a prospect on institutional stationery or institutional note cards that include color pictures of the institution's athletics department personnel or enrolled student-athletes and other color graphics or effects (Happy Birthday greetings, etc.)

11. Recruiting Materials (continued) (2) Business Cards(3) Camp Brochures (may be provided at anytime) (4) Institutional publications available to everyone (anytime) (admissions publications, etc.)(5) NCAA Educational Material (anytime)(6) Media Guide (7) Game programs --- CANNOT MAIL TO PROSPECTS, only provided on official and unofficial visits(8) E-mails, instant messaging, text message - OK to provide hyperlink in e-mail (or letter) to recruiting materials posted on cmuchippewas.com (strength program, schedules, etc.) NO LONGER permitted to send pre-enrollment info along with strength programs *must be included within text of letter

12. Staff members speaking at banquets • Speaking at Banquets • Football coaches outside of contact period :Coaches may speak at a banquet at a prospect’s school without using a contact or evaluation, provided the banquet is initiated and conducted by the high school and the coach does not make a recruiting presentation, does not have contact with any prospects or their parents, and does not engage in evaluation activities while there (football uses one of the six contacts per prospect and uses the once-per-week evaluation for that high school during a contact period) • A noncoaching staff member (e.g., administrative assistant, director of operations) with sport-specific responsibilities may not attend or speak at banquets and meetings that are conducted primarily to recognize prospects (e.g., high school awards banquet, high school all-star banquet).

13. Speaking at Banquets • Student-Athletes, Athletics Administrators, Other Athletics Staff Members: These individuals may speak at banquets, but may not have direct contact with prospects or participate in any recruiting activities (give recruiting presentation) • Banquets During Dead PeriodsCoaches, staff, and student-athletes may not speak at a banquet during a dead period.. • Attends but doesn’t speak: A coaching staff member who attends a banquet or meeting that is designed to recognize prospects that occurs during a contact or evaluation period is considered an off-campus recruiter in the applicable sport, regardless of whether the coach is speaking at the banquet/meeting or only attending the function. In those sports with recruiting calendars (e.g., basketball, softball), a coach is not permitted to attend such a recognition that occurs outside a contact or evaluation period, unless the coach has been asked to speak at the function.

14. Extra Benefits • Not Permissible Extra Benefits (16.12.2) • Special arrangement (i.e., waiver of fees, late charges, parking tickets, etc…) • Loans or cosigning on loans • Transportation home or use of car • Discounts • Free or reduced lodging/housing • Assistance in paying bills • Meals (Occasional meals allowed – must receive pre-approval) • Use of telephone or provision of calling cards, etc…

15. Extra Benefits • 16.8.2.2 Transportation to/from Student-Athlete's ResidenceAn institution may not provide transportation (e.g., shuttle, van) to on-campus practice sites for student-athletes traveling to and from their on- or off-campus residences, except in unusual situations involving danger, inclement weather or other similar extenuating circumstances • The head women's volleyball coach gave four women's volleyball student-athletes rides from practice to their homes on several occasions. The practices ended at 8:00 p.m. at night and public transportation from campus ended at 6:00 p.m. The coach did not want the student-athletes walking home at night, so he provided the rides to them A letter of admonishment was sent to the head coach and his staff warning that any future violations of this rule will result in harsh disciplinary action up to and including dismissal; SA’s repaid value of benefit

16. Extra Benefits – South Carolina • South Carolina (part of major infraction) • During the period of a football student-athlete's enrollment (fall of 1999 to fall of 2001), athletics department employees provided local transportation to student-athlete 4 in an effort to ensure that student-athlete 4 would attend classes, doctor's appointments, football practices, weightlifting sessions and tutoring sessions. Further this transportation exceeded the "occasional basis" for transportation that is permitted.

17. Permissible Extra Benefits • Permissible Extra Benefits (16.12.2) • Local Transportation:  reasonable local transportation to student-athletes on an occasional (infrequent, no pattern) basis MAY be provided • Occasional meals from institutional staff member in the locale of the institution on an infrequent and special occasion. Please note that this does not allow local restaurant owners/managers or boosters to provide meals to current student-athletes (Must have pre-approval) • Booster can provide occasional home meals in their homes (must have Compliance Office pre-approval) • An institution may provide student-athletes with reasonable refreshments (e.g., soft drinks, snacks) for student-athlete educational and business meetings and, on an occasional basis for celebratory events (e.g., birthdays).

18. South Carolina – Major Infraction • Impermissble tutoring assistance, extra benefits • - Former Associate AD arranged for tutoring for 2 prospects who were enrolled in a junior college (and signed NLI with South Carolina). The prospects needed two classes at the 2 yr. College in order to be eligible at South Carolina in the fall. • - The tutor voiced her concern about the propriety of the arrangement to the former associate athletics director and the director of athletics academic services. While the director of athletics academic services concurred with her assessment that she could not help the young men, the former associate athletics director disagreed and incorrectly stated that such pre-enrollment activities were permissible.Ultimately, neither young man paid the tutor for the services they received, nor did the institution pay the tutor. • - Compliance Director at another institution informed Senior Associate that academic support services can be provided to prospects that have signed and NLI andare enrolled in the institution's summer term prior to full-time enrollment at the institution. The compliance director stated to the former associate athletics director that the student-athletes could not be tutored as they were not yet enrolled.

19. Promotional Activities • Student-Athletes Participating In Promotional Events (12.5.1) • An organization (i.e, charity, fraternity, sorority, etc…) may use a student-athlete’s name, picture or appearance to support its charitable or educational activities. MUST: • Receive written approval from AD • Specific activity does not include co-sponsorship or advertisement by a commercial company other than through company’s official trademark or logo • Student-athlete does not miss class • SA may accept actual and necessary expenses from the institution or charitable, educational agency related to the participation (must complete promotional form) • Is not used to support the commercial ventures of any nonprofit

20. Promotional Activities • Remember that anytime student-athletes are appearing on behalf of CMU at a charitable, educational, or institutional event (e.g., visit to local hospital, school, or Chamber of Commerce luncheon), a promotional activities form must be submitted to the Compliance Office (available on intranet) • Case Study: • Institution permitted several members of the men's and women's basketball teams to participate in a promotional activity involving a corporate sponsor. The student-athletes participated in an sponsored charity tour where they spoke of character building lessons to local elementary students. During the promotional events, the sponsor hangs a banner that displays their official trademark. In addition, the SA accepted a t-shirt for participating in a charity tour promotional activity. SA #1 wore the t-shirt during the promotional activity and was allowed to keep the t-shirt after the event. Institution's marketing staff inadvertently approved the appearance of the SA’s without realizing that it caused a violation. Action: SA’s declared ineligible, required to repay value of benefit to charity, letter of admonishment to marketing director

21. Adopted Legislation • Recruiting – APR and GSR submission to prospects • - You are now required to submit institutional APR / GSR reports to prospects and to prospects parents at the earliest opportunity after the institution’s first arranged in-person encounter with the prospect (usually official visit - Effective immediately • You are now required to send the following to prospects: (available on intranet) beginning March 1 • - Graduation rates information - Compliance letter - APR institutional report - Graduation Success Rate (GSR)

22. Summer Camps • Football attendance restriction • In football, a "senior prospect" shall not be permitted to enroll, participate or be employed at any such sports camp or clinic. • Senior Prospect: A "senior prospect" is a prospect who is eligible for admission to a member institution or who has started classes for the senior year in high school. A preparatory school or two-year college student is considered to be a "senior prospect" for purposes of this rule. • Senior Prospect Prohibition for Canadian 12th Graders in Camps: A 12th-grade Canadian high-school student is considered to be a "senior prospect" (sports camps and clinics) even though he or she may continue secondary education through grade 13. – even though they are eligible to continue education at a “CJEP” program – they are considered a senior prospect!!! • Confirm prospects grade level before permitting them to enroll!!!

23. THE END!!!