Ohio Poll Worker Training

1. Ohio Poll Worker Training Ohio Voter Integrity Project

2. Purpose • To provide preliminary training to both Republican and Democratic poll workers • Competent, responsible election officials • Knowledgeable about the election process • Adequately prepared to fill understaffed precincts in their Ohio counties • To ensure equal representation of party affiliation in each

3. Goals • To equip the election official with: • Knowledge of the Ohio election laws • The ability to recognize any irregularities in the election process • The confidence and assertiveness to identify any discrepancies and to provide accountability to other election officials

4. Poll Worker’s Responsibilities • Election officials – ensure election conducted lawfully and assist voters in courteous, respectful manner. • 4-6 registered voters of co. – 2-3 Rep. and 2-3 Dem. • Presiding Judge or Precinct Manager – manager of precinct and responsible for overall conduct of election. • Deputy Manager – opposite party of Precinct Manager • Precinct Manager: – Pick up ballots and supplies – Sat. before election • Contact poll workers in precinct • Monday night Organizational Mtg. – set up precinct

5. Election Day Duties-Presiding Judge • Arrive at polling location at 6 am • Assign job duties • Administer Oath of Office • Officially open and close the polls • Drop off ballots with Deputy Manager

6. Management of Polling Location • Campaign Neutral Zone - 100 ft from entrance to polling location • Security & Emergency Procedures . Media Access • Misconduct/Challenges

7. Job Assignments • Signature Poll Book • checks voters name, address, ID, signature • Distribute ballots • instruct voters how to mark ballot • update Registered Voters list – 11 am, 4 pm • Provisional Voting • processing provisional voters; street directories • Presiding Judge • monitors precinct, assists voters, helps election officials • Election off. #5 – assists with signature poll book • Election off. #6 – assists Provisional voting

8. Check-In Table

9. Guidelines for Processing Voters • All voters must vote in the precinct they are currently living in for their ballot to count! • Is the voter’s name & current address in the Sig. Poll Book? • If YES and no special designation – REGULAR VOTER • If NO – look up voter’s current address in Precinct Street directory

10. Guidelines for Processing Voters • If current address is IN Precinct Street directory • Send to Provisional official • Process as PROVISIONAL VOTER • If current address is NOT in Precinct Street dir. • STOP! Voter is in WRONG precinct! • Send to Provisional official to look up correct precinct location • Voter may be in correct building, but at the WRONG precinct table. • Please make sure the voter is at the correct precinct table. • ONLY BALLOTS CAST IN THE CORRECT PRECINCT WILL BE COUNTED!

11. Voter Assistance • Assisting with marking the ballot • Voter brings someone to help mark their ballot: • Voter and person assisting – both required to complete & sign Form 228 • Voter requests Election Official to help mark ballot: • BOTH Dem & Rep election officials assist voter together • Voter, Dem official & Rep official are ALL required to complete & sign Form 228 • Curbside Voters • If voter unable to enter precinct to vote • Dem & Rep election officials together assist voter by bringing voting materials to them.

12. Regular Voter • Regular voter • Name and current address correctly listed in Signature Poll Book • Shows acceptable & current identification • Scans the ballot • Voter • Enters polling place and goes to check-in table • Election Official • Asks for the voter’s name and current address • Asks for voter’s ID • Locates name in Signature Poll Book • Verifies voter’s name and address • Voter • Signs the Signature Poll Book in the box next to their name • Election Official: • Compares written signature to signature in Signature Poll Book • Writes down complete stub number of voter’s ballot next to voter’s signature • Updates registered voter list: List #1 posted at 11 am: List #2 posted at 4 pm • Gives voter a ballot and instructs them how to complete the ballot

13. Photo ID Examples • Ohio Driver’s license & Identification card • There are two numbers on these ID’s • Required number – located on left hand side under phrase “LICENSE NO.” • Correct # begins with letters: TL545786 • Incorrect # is the 16 digits above picture • Check exp. date

14. Acceptable Identification

15. Unacceptable Identification • Out-of-state driver’s license or photo ID card • Social security card • Passport • Birth certificate – unless same address • Insurance card • Registration acknowledgement card from BOE

16. Special Designations in Signature Poll Book

17. Special Designations

18. Special Designations

19. Provisional Voting • Provisional voter • Someone whose voter eligibility is in question - ballot will be counted at a later date. • MUST BE IN CORRECT PRECINCT (CURRENTLY LIVE IN) FOR BALLOT TO COUNT. • Voter does not scan the ballot

20. Reasons for Provisional Voting • Change of address – moved into precinct from DIFFERENT precinct • Name not in Signature Poll Book • Check the name again • Changed first or last name recently? • Two last names hyphenated? • Using middle name or maiden name? • Changed name • Absentee voter – special designation • Must Vote Provisionally – special designation • Last 4 digits Social Security number given as ID • Voter did not bring ID • Voter has no ID – Form 10-T • Challenged Voter • Signature does not match signature in Signature Poll Book • Has handwriting changed? Some change with age • Are signatures completely different? May be an error in Signature Poll Book • Use good judgment.

21. Processing Voters Flowchart

22. Processing Provisional Voter • Provisional Election Official • Verifies voter’s current address is in precinct • Verifies voter’s valid ID • Voter fills in front of Provisional Envelope • Step 1: clearly prints full name • Step 2: • Writes in last 4 digits of social security number • or full 8 digit driver’s license number • or checks other form of ID shown • Step 3: voter signs form • Provisional Election Official • Prints official’s name • Writes in date

23. Processing Provisional Voter:Change of Address or Name • Voter completes back of envelope if: • Change of address • Change of name (married, etc) • Voter completes steps 1-11 • U.S. Citizen? • 18 yrs or older? • Name • Address • Birthdate • Ohio Lic.# or last 4 digits of social security # • Voter completes steps 12 and/or 13 • Previous address if address change • New name if name change • Voter signs and dates form – step 14

24. Processing Provisional Voter • Voter prints and signs name and address in Provisional Signature Poll Book • Provisional Election Official – • Puts Provisional label (sticker) over top left barcode on each ballot page • Records stub number in Prov. Signature Poll Book • Voter completes ballot – folds in half – places in Provisional envelope • DO NOT SCAN THE BALLOT • Place envelope in side slot on left side of eScan tub

25. Preparing to Close Polls • NEVER CLOSE POLLS BEFORE 7:30 pm • Everyone in line by 7:30 will be allowed to vote • Election official will stand at the end of the line to mark the last voter at 7:30 • Politely inform voters arriving after 7:30 that the polls are closed • If court orders polls to remain open after 7:30 – Manager will be notified

26. Closing the Polls • Manager and Deputy Manager close polls together on the eScan and eSlate • Election officials: • Count signatures in Signature Poll Book • Count ballots • Record totals on Sig Poll Book covers • Complete Ballot Accounting Chart (BAC)

27. Record Totals • Record Total Signatures • The number of voters who signed Signature Poll Book • Count actual signatures – do not count Absentee voters • Record number on cover of Signature Poll Book • Record Provisional Signatures • Number of voters who signed Provisional Signature Poll Book • Record number on cover of Provisional Signature Poll Book • Record same number on cover of Signature Poll Book • Record Total Provisional Envelopes • Count the total number of Provisional Envelopes • Record number on cover of Signature Poll Book

28. Ballot Accounting Chart

29. Questions?