2012 State Preparedness Report (SPR) National Homeland Security Conference 23 May 2012

1. 2012 State Preparedness Report (SPR)National Homeland Security Conference23 May 2012

2. Topics • SPR introduction, history, and evolution • Greater context: THIRA, SPR, and NPS • SPR assessment methodology • SPR web-based application • Return on investment: uses of SPR data

3. SPR Introduction, History, and Evolution

4. SPR History: How We Got Here Version 1 Strategy/Priorities Grants Focus Version 2 Capability Assessment Standardized Metrics Version 3 Capability Assessment Customized Targets 2011 Core Capabilities (PPD-8) Assessed POETE Excel-based 2008 Long narrative document Anecdotal accomplishments Target statements and status Budgetary Detail 2010 Target Capabilities (TCL) Assessed activities Web-based 2012+ Identical to 2010 Incorporates THIRA Automates collaboration Web-based 2009 Provided update to 2008 Pre-loaded into Excel

5. Assessment Improvement Initiative • Partnership with SPR respondents • Design an SPR survey that makes sense • Provides a useful way to manage activities and track progress • Outreach • (17) site visits: states, UASI members, counties, local municipalities, private-sector representatives • National design workshop • (11) follow-up vetting visits • Findings led directly to the 2011/2012 design

6. SPR Philosophy • One size does not fit all • Different threats/hazards and risk mitigation strategies • Survey must be flexible and accommodate this reality • Capability targets must be explicit • Detailed statement of desired capacity • Once developed, these are “threat/hazard agnostic” • Now provided by THIRA • Assessment will document the ability to meet the target • Capabilities can generally be applied to all hazards • Gauge preparedness against most demanding target • Other targets are lesser included cases

7. Greater Context: THIRA, SPR, and NPS

8. Context of the SPR

9. SPR Assessment Methodology

10. SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Capability Assessment (x31) Priority Tag Current Capability Level Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit

11. SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Capability Assessment (x31) Priority Tag Current Capability Level Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit

12. SPR Pre-assessment Questions • Limited in number • Focus may vary annually • For the 2012 SPR • Short executive summary (optional) • Limited to 4000 characters • Longer document may be uploaded • THIRA documentation • Stakeholders engaged • Resources and models used

13. SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Capability Assessment (x31) Priority Tag Current Capability Level Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit

14. SPR Pre-assessment Questions • Building/sustainment of some capabilities may take precedence over others • Assign each capability a priority: high, medium, or low • Use THIRA to consider • Likelihood • Consequence • Number of T&H that stress a given capability Low Med High Stressed by few T&H T&H of low likelihood Marginal impact Stressed by many T&H T&H of high likelihood Significant impact

15. SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Capability Assessment (x31) Priority Tag Current Capability Level Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit

16. Assess Current Capability Level • Evaluate sufficiency to meet the THIRA capability target • Planning • Organization • Equipment • Option to opt-out if a POETE element is • Not required for the capability • Not the responsibility of the assessing jurisdiction • Using a 5-point scale • Any rating lower than (5) indicates a gap • Narrative explanation required • Training • Exercises

17. Definition of Current Capability Capability that a jurisdiction possesses through its own government assets and all whole community partners. Does notinclude assistance from higher-level jurisdictions or mutual aid.

18. SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Capability Assessment (x31) Priority Tag Current Capability Level Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit

19. Assess Mutual Aid Enhancement • Jurisdictions reassess their current capability (including mutual aid) • Used only if mutual aid affects the POETE element currently being assessed • Narrative description required • The name of the jurisdiction(s) involved • Detailed, yet concise, description of what is provided • Whether the agreement is formal or informal

20. SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Capability Assessment (x31) Priority Tag Current Capability Level Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit

21. Optional Narrative Content • Recent Advances • Opportunity to track and document recent success stories or indicators of progress • Extract achievements without additional data calls • May be used to describe significant advances that do not change the numerical assessment • Journal Notes • Captures any information the jurisdiction wants to track for internal coordination only • POCs, contact information, rationale for assessment

22. SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Capability Assessment (x31) Priority Tag Current Capability Level Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit

23. Capability Gap • One question per capability • Forward-looking – prospects for filling any gap • Degree of reliance on assets from higher levels of govt.

24. SPR Web-based Application

25. Reduced Burden • Accessed through the Preparedness Comprehensive Assessment System Tool (PrepCAST) • Portal for consolidated reporting • Single logon • NIMSCAST coming soon • Improved usability over form-based approaches • Eliminates version control issues • Automated collection of stakeholder input

26. Stakeholder Input • Powerful data collection vehicle for any jurisdiction using the SPR Tool • Greatly enriches decision-making, validity, and defensibility of the final assessment • Sub-jurisdictions • Smaller geographical entities within a state • Complete entire assessment • Contributors • Subject matter experts • Complete assessment for a select set of capabilities

27. Soliciting Maximum Input FEMA State/Territory State/Territory/Tribe Executive HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b Tier 1 HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a State/Territory/Tribe Jurisdiction Coordinator State/Territory/Tribe Contributors State/Territory HS Region 1 Executive HS Region 2 Executive HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b Tier 2 HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 1 Jurisdiction Coordinator HS Region 2 Jurisdiction Coordinator HS Region 2 Contributors State/Territory County A Executive County B Executive HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a HS Region 2 Contributor b Tier 3 HS Region 2 Contributor a HS Region 2 Contributor b HS Region 2 Contributor a County A Jurisdiction Coordinator County B Jurisdiction Coordinator County B Contributors

28. Screen Shot

29. Return on Investment: Uses of SPR Data

30. Review: Available Data • THIRA capability targets • Capability priority • Current capability for each POETE element • 1-5 rating • Description of remaining requirements • Impact of mutual aid • 1-5 rating • Description of mutual aid agreements • Narrative of recent advances • Characterization of remaining gap

31. SPR Output: Current Capability • Heat map gives a single snapshot of assessment • Can look at an individual capability • Can look at POETE element across all capabilities No (0%)capability Intermediate capability Complete (100%) capability Not assessed

32. Status and Progress Tracking • Away from a FEMA “check-the-box” • Useful as a management tool or dashboard • Prerequisites • 365-day access • Consistency (2011 baseline)

33. Status and Progress Tracking • Informs a variety of actions • Crafting priorities • Drafting a security strategy • Targeting investments • Developing the multi-year training and exercise plan • Facilitates Resource Allocation Workshops (RAWs) • Helps operational planning • Provides consistent tracking and progress reporting