Comprehensive Handbook on Education Policies and Procedures

1. OSDE-SES POLICIES HANDBOOK FORMS

2. Outline • Separation of Policies from Procedures • Policies • Development of the Handbook • How to use the Handbook • Handbook Review Committee • Development of new forms • Summary of changes to the forms • TA Guide (August 2013)

3. Key Ideas • Key Idea #1: REDUCE REDUNDANCY

4. Key Ideas • Key Idea #2: INCREASE USABILITY To prevent this From turning into this

5. Key Ideas • Key Idea #3: EMPHASIZE PROCESS

6. Separation • Policies • Handbook

7. Policies • Federal regulations and the four areas where Oklahoma has chosen to go above and beyond the federal regulations. • 45 school day timeline for initial evaluations; • secondary transition services in effect no later than the beginning of the ninth grade year or by age 16, whichever occurs first; • an IEP for move-in students must be in place within 10 school days; and • caseload/class-size requirements. Approved by the Oklahoma State Board of Education – June 12th 2013 POLICIES

8. Policies • Class Size POLICIES

9. Policies Public Hearings were held: • April 9from 4pm to 6pm (OSDE State Board Room) • April 11 from 4pm to 6pm (OSDE State Board Room and Sooner Start Tulsa Office) • Written comments were received until May 10, 2013 POLICIES

10. Handbook • Guidance • A Living Document • The Process of Development: • March 2013 Revision Meetings • April 2013 Public Comment via Wiki • May/June 2013 Final Revisions • July 1st – Ready for Implementation HANDBOOK

11. Handbook HANDBOOK

12. Handbook Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary • Table of Contents: Front Matter The Table of Contents (TOC) allows for easy navigation throughout the Manual. The TOC is broken down into Chapter Headings, Legal Citation Headings, Section Headings, and Section Subheadings. In order to navigate to a specific section of the manual, single click on the TOC listing and it will advance to the appropriate section. HANDBOOK

13. Handbook Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary • How-to Guide: • Navigation • Option 1: Table of Contents • Option 2: Bookmarking Front Matter HANDBOOK

14. Handbook Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary • How-to Guide: • Interactive legal citations Front Matter HANDBOOK

15. Handbook Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary • How-to Guide: • Federal Regulations • Oklahoma Statute & Regulations (Oklahoma Administrative Code) Front Matter HANDBOOK

16. Handbook Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary • Acronyms and Abbreviations: Front Matter HANDBOOK

17. Handbook Front Matter Table of Contents How-to Guide Acronyms and Abbreviations Glossary • Glossary: Front Matter HANDBOOK

18. Handbook Chapters Topics Layout Legal Citations Links Table of Contents How-to Guide Acronyms and Abbreviations Glossary • FAPE • Child Find • Initial Evaluation & Eligibility • Least Restrictive Environment • Discontinuation of Services, Graduation, and Grading • Reevaluation • Charter Schools • Private Schools Students • Improving Results • Procedural Safeguards • Discipline • Dispute Resolution • Transfers, IEP Service Agreements, and Move-In Students Chapters HANDBOOK

19. Handbook Chapters Topics Layout Legal Citations Links Table of Contents How-to Guide Acronyms and Abbreviations Glossary • Layout • Legal citations • Section/Letter/Number/letter • Blank pages Chapters HANDBOOK

20. Handbook Chapters Topics Layout Legal Citations Links Table of Contents How-to Guide Acronyms and Abbreviations Glossary • Legal Citations • Match each section/area • OSEP letters match chapter topic Chapters HANDBOOK

21. Handbook Chapters Topics Layout Legal Citations Links Table of Contents How-to Guide Acronyms and Abbreviations Glossary • Links Throughout the Handbook • Links to webpages: • Links within document: Chapters (hover cursor for hand to appear) HANDBOOK

22. Handbook Appendices • Q&A Documents: • Courtesy of idea.ed.gov Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification Appendices HANDBOOK

23. Handbook Appendices • Caseload/Class Size • Charts from Special Education Policies Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification Appendices HANDBOOK

24. Handbook Appendices • OSDE Forms • Links to http://ok.gov/sde/documents-forms Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification Appendices HANDBOOK

25. Handbook Appendices • Related Services Personnel Qualifications • Outlines specific requirements Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification Appendices HANDBOOK

26. Handbook Appendices • Certification • Special Education Certification • Career Development Program for Paraprofessionals Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification Appendices HANDBOOK

27. Handbook Appendices • Certification • Non-Traditional Route to Special Education Certification Q&A Documents Caseload/ Class Size OSDE Forms Related Services Personnel Qualifications Certification Appendices HANDBOOK

28. Handbook Review Committee HANDBOOK

29. Handbook Review Committee • Committee Membership • Nominations through OSDE, Oklahoma Directors of Special Services (ODSS), Oklahoma Parents Center (OPC), and IDEA B State Advisory Panel • Committee Meetings • Will meet at least annually • Handbook Revisions • Handbook will be revised and updates will be posted online as necessary – with a memo sent out. HANDBOOK

30. Forms • Developed in Conjunction with Handbook Revision Meetings FORMS

31. Forms Summary FORMS

32. Forms Summary • Review of Existing Data (Form 3) • Page 1: Expanded “Specify Presenting Concerns” to allow for input of “Other Information”: Note to include new RED/MEEGS Evaluation Data Form FORMS

33. Forms Summary • Review of Existing Data (Form 3) • Removed “Building/Site Level Review of Existing Information” and replaced with “Background Information”: • Also removed “Screening” and Medical Information: - Can be entered on the RED/MEEGS Evaluation Data Form FORMS

34. Forms Summary • Review of Existing Data (Form 3) • Added space for comments/justification on “Team Group Recommended Action”: • Added “Suspected Primary Disability Category” with dropdown menus: FORMS

35. Forms Summary • Multidisciplinary Evaluation and Eligibility Group Summary (Form 5) • Modified “Type of Evaluation”: • Removed gray boxes and inserted condensed SLD procedures: FORMS

36. Forms Summary • Multidisciplinary Evaluation and Eligibility Group Summary (Form 5) • Re-titled Summary as “Eligibility Determination” and added Disability: FORMS

37. Forms Summary • Individualized Education Program (Form 7) – Present Levels • Inserted non-attendance box: • Removed dates for first three options: FORMS

38. Forms Summary • Individualized Education Program (Form 7) – Services Page • Increased some spacing • Removed individual boxes for “Supplementary aids and services”, “Program modifications”, “Supports for personnel”, and “Location/Class/Settings” : FORMS

39. Forms Summary • Individualized Education Program (Form 7) – Transition Pages • Revised layout: For students assessed by alternate achievement standards, include short term objectives/benchmarks. GOAL(S) ACTIVITIES/SERVICES PEOPLE DATE FORMS

40. Forms Summary • Individualized Education Program (Form 7) – Transition Pages • Added “Course of Study” to first section: and removed boxes: • Added “Curriculum Participation”: FORMS

41. Forms Summary • Individualized Education Program (Form 7) – Signature Page • Increased some spacing • Removed “State and Districtwide Assessment Programs” • Revised bottom check boxes; added LNH Scholarship and OSD/OSB: FORMS

42. Forms Summary • Individualized Education Program (Form 7) – Assessment Page • Previously optional; includes participation and accommodations: Test and Window Accommodations Dropdown Area FORMS

43. Forms Summary • Seclusion and Physical Restraint (Form 14) • Now one form/one page: • Can be use for multiple incidents: • Detailed information in one box: FORMS

44. Forms Summary • Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments (Form 12) • Now only one page: R R R R R All boxes checked YES FORMS

45. Forms Summary • Reevaluation/Continuation of Eligibility (Form 5RC) • Replaces the need for a MEEGS: • Must be used in conjunction with RED: • One page checklist: FORMS

46. Forms Summary • RED/MEEGS Evaluation Data • Now one form for both: Top: Bottom: FORMS

47. Forms Summary • ACE Alternate Determination(Form13) • Result of HB 1756 and recent rule changes • Form is optional • OAAP only: • One form per subject: FORMS

48. Forms Summary • Record of Access (Form 1) • Added “Print Name” in first column: FORMS

49. Forms Summary • Notification of Meeting (Form 6) • Added “Electronic Delivery”: • Added non-attendance notification: FORMS

50. Forms Summary • Parent Consent (Form 4) • Added page 2 from Written Notice: • Page 2 now includes a line for initials: FORMS