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Office of quality schools AND Financial and administrative services federal programs’ conference

Non Public Participation Pat Kaiser and Jill Wilson. Office of quality schools AND Financial and administrative services federal programs’ conference. Missouri Department of Elementary and Secondary Education. May 1-3, 2011. Topics . Bypass Services Contract Administration

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Office of quality schools AND Financial and administrative services federal programs’ conference

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  1. Non Public Participation Pat Kaiser and Jill Wilson Office of quality schools AND Financial and administrative servicesfederal programs’ conference Missouri Departmentof Elementary and Secondary Education May 1-3, 2011

  2. Topics • Bypass Services • Contract Administration • Data Collection Forms • Importance of Accurate Data • Allocation Processes • USED’s Title I Findings • Consultation • Responsibilities of Public and Nonpublic Schools • Evaluation • Services to Nonpublic Schools • Dual Enrollment During Regular School Day • Neutral Space

  3. Bypass Services • Bypass is a means by which the USED directly provides equitable services to private school students and teachers through a third-party provider. • The USDE implements bypass if an SEA or LEA has substantially failed or is unwilling to provide, or is prohibited by law from providing, the required equitable services for private school children. • Title II.D – Statewide Bypass – PAL Services, Inc. • Title I – 54 Public School Districts - Nonpublic Educational Services, Inc. (NESI)

  4. Bypass Contractor vs. Third Party Provider • Bypass Contractor – The USED contracts for bypass services in Missouri. Neither the LEA or SEA (State) are required to monitor these activities. • LEAs may contract with Third-Party Provider. The LEA is responsible to make sure that the third party provider follows all requirements of the law.

  5. Contract Administration • Must maintain a contract administration system that ensures that contractors perform in accordance with the terms, conditions, and specification of the contract. • Must have written contracts (purchase orders ok) • Contract should include clearly defined deliverables • Description of services to be performed or goods to be delivered • Description of dates when services will be performed or good delivered • Description of number of students/teachers/etc. to be served.

  6. Contract Administration • LEA should pay contracts based on written invoices that provide a detailed description of the following: • Services performed or goods delivered • Dates when services were performed or goods delivered • Location where services were performed or goods delivered • Number of students/teachers serviced.

  7. http://dese.mo.gov/divimprove/fedprog/financialmanagement/

  8. Nonpublic Complaint Procedure • Private school officials have recourse through the complaint process if they do not believe their eligible children, teachers, or families are receiving equitable services. • The complaint should be submitted to DESE.

  9. Public Application

  10. Special Education, LEP and Immigrant Student Information

  11. Nonpublic Registration – Enrollment Summary

  12. Nonpublic Registration – Enrollment Summary

  13. Nonpublic Registration – Enrollment Summary

  14. Nonpublic Registration – Enrollment Summary

  15. Nonpublic Registration – Enrollment Summary

  16. Nonpublic Registration – Enrollment Detail Worksheet • Worksheet provides an entire list of attendance centers for a specific public school. • Provides the grade span served by the attendance center. • Nonpublic schools may need to consult with the public school district for assistance in identifying the attendance center of residence.

  17. Nonpublic Registration – Enrollment Details

  18. Importance of Accurate Data • Allocations for federally funded programs • Special Education funding • Perkins Loan (Federal) • General statistical purposes

  19. Allocation Process – Title I Improving the Academic Achievement of the Disadvantaged • Allocation stays with the public school district in which the child resides • Enrollment and deprivation is collected by student’s resident school district and attendance center

  20. Title 1 Breakdown of Allocations – Step 1 • The Breakdown of Allocation process includes both public and nonpublic counts in determining the number of economically deprived students living in participating public school attendance centers.

  21. Options for serving eligible children • After consultation with private school officials, the LEA determines which option (or combination of options: • Option 1. On School-by-School Basis: Keeps the funds for services to the private school that generated the funds. • Option 2. Pooling: Combine funds allocated for private school children in all participating areas to create a pool of funds from which the LEA provides equitable services. The services do not depend on the amount of funds allocated for children in that school.

  22. Title 1 Breakdown of Allocations – Step 3 The public school district is required to apply the nonpublic equitable services requirement to various set-aside categories.

  23. Title 1 Breakdown of Allocations – Step 4 • The nonpublic allocation is automatically computed for all the eligible and participating attendance centers. • Funds are generated on the basis of the number of low-income students who reside in participating public school attendance areas and attend private schools.

  24. Allocation – Title II.A Preparing, Training, and Recruiting High Quality Teachers and Principals • Equitable services applies to the extent that the LEA uses funds to provide professional development to teachers and other educational staff. • The minimum amount per nonpublic child has been calculated for districts in ePeGS. This hold-harmless amount equals the funds per child expended for professional development in fiscal year 2001-2002 under Title II and Class Size Reduction

  25. District/LEA Title II.A Budget

  26. Title II.A – Allocation Details

  27. Title II.A - The following criteria can be used to identify high-quality professional development • Actively engages teachers, over time • Is directly linked to improved student learning so that all children may meet the Show-Me Standards at the proficient level • Is directly linked to district and building school improvement plans • Is developed with extensive participation of teachers, parents, principals, and other administrators • Provides time and other resources for learning, practice, and follow-up • Is supported by district and building leadership • Provides teachers with the opportunity to give the district feedback on the effectiveness of participation in this professional development activity

  28. USED’s Title I Findings • LEA must maintain control of the program • LEA must conduct program evaluation • Programs for private school students must begin at the same time as the programs begins for public school students • Use funds only to meet the special education needs of participating children • Professional development activities must meet the needs of non-public teachers

  29. Consultation • Timely and meaningful • Face to face • Continuous throughout the year • Reasonable effort must be made to consult with nonpublic school • Advanced notice of meeting • Must be documented

  30. Consultation At a minimum, consultation must address: • How the LEA will identify the needs of eligible children; • What services the LEA will offer; • How, where, and by whom the LEA will provide services; • How the LEA will assess the Title I program and use the results to improve Title I services

  31. Consultation • Consult during all phases of the development and design of the federal program • Consult before making a decision that affects the opportunities of nonpublic participants • Must give nonpublic schools a genuine opportunity to express their views • If needs are different for nonpublic school, provide appropriate services which may differ from the district-developed CSIP

  32. Nonpublic Consultation Forms • Statement of Nonpublic School Consultation & Participation • (submitted to DESE and a copy kept by LEA and Nonpublic School) • Title I – See Nonpublic Title I Report • Title II.A– Allocation page • Title III and Title I.C Migrant – if applicable • Competitive Programs – if applicable • Public/Private Design for Educational Services (copy kept by LEA and Nonpublic School)

  33. The nonpublic school must have a student that is reported as economically deprived in order to generate Title I funds.

  34. Responsibilities - Public • Timely Consultation • Advance Notice of Meeting • Make contact with Nonpublic regarding submission of Nonpublic Registration Form • Check nonpublic information for accuracy • It is the public school district’s responsibility to review for accuracy the information submitted on the Nonpublic Registration Forms.

  35. Responsibilities - Public • Allocate funds • Assist with multi-criteria selection to determine eligibility for Title I services • Deliver services in a timely fashion • Ongoing coordination • Evaluate program for effectiveness

  36. Responsibilities - Public • Consultation with public district for desired services • Submit accurate and appropriate data to DESE and public school districts • Assist with multiple criteria selection to determine eligibility for Title I services • Evaluate program for effectiveness

  37. Evaluation • During consultation, public & nonpublic officials should determine ways to assess the improvement in student outcomes that should be expected as a result of the provisions of Title I Services.

  38. Evaluation The LEA should use: • Standards that are aligned with the curriculum of the private school. • Depending on the number of private schools, there may be more than one standard.

  39. Evaluation • After consultation, LEA establishes the assessment it will use to measure the effectiveness against the agreed upon standards. • May use the State assessment or another assessment that is aligned to the agreed upon standards, such as the assessment used in the private school.

  40. Evaluation • Every year, the LEA, after consulting with private school officials, must determine what constitutes acceptable annual progress for the Title I program and how it will be measured. • This decision must be made before Title I services begin. • It’s not enough to just assess participants – LEA must determine the effectiveness of the total program in raising academic achievement.

  41. Evaluation Ifthe expected annual progress is not met, the LEA, after consultation, must review its program and determine modifications it should make in order to improve the effectiveness of the Title I program in raising the achievement of private school participants.

  42. Delivery of Equitable Services Considered equitable if the LEA: • Spends an equal amount of funds • Provides services and benefits that are equitable • Addresses and assesses the specific needs and educational progress on a comparable basis • Provides approximately the same amount of services • Provides equal opportunities to participate in program activities • Provides private school students and their teachers with an opportunity to participate that provides reasonable promise of participating students meeting challenging academic standards • Provides different services to private school if their needs are different

  43. Services to Nonpublic Schools • The Missouri Constitution bars direct and indirect use of public funds to benefit sectarian schools. • Public funds may not be sent to the nonpublic school district directly from DESE or from the public school district. • Materials, supplies or equipment, paid for with public funds, may not be provided to nonpublic schools.

  44. Services to Nonpublic Schools Provided • Dual enrollment classes • Transportation to or from a child’s home to the public school • Before-and after-school programs • Saturday programs • Professional development activities • Necessary travel expenses and registrations for PD activities Not Provided • Transportation between public and nonpublic schools • Materials, supplies and/or equipment for nonpublic students’ regular program of instruction • Reimbursement for substitutes for professional development activities

  45. Dual Enrollment If services are during the regular school day, must dual enroll students • Must claim membership and attendance on Core Data • MAP test is not required If outside of regular school day, then students would not be counted on Core Data.

  46. Neutral Space • Definition: A site or space off public school grounds leased by the public school district for the purpose of providing Title I services. • May be a site or space within the private school building or other facility on the private school property subject to certain criteria. • Consult with the district’s private attorney before implementing the neutral space option.

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